Taft is currently seeking a Legal Assistant to join our Business team in Indianapolis.
The Position
We are seeking a Legal Assistant to support the Business team in the Indianapolis office. Legal Assistants serve clients by providing administrative support to attorneys. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.
Essential Duties
Provides skilled, proactive administrative support to assigned attorneys and other team members in the Business Practice Group in our Indianapolis office.
Edits and proofreads complex documents, including proactive review for, and ability to relay, relevant discrepancies/inconsistencies.
Clearly and professionally communicates with attorneys and other members of the legal team on projects, needs, transaction status, etc.
Works with members of the legal team and accounting to gather costs and time in preparation for closing.
Actively supports the billing process, including initial review and comment on BIMs, editing BIMs, obtaining, preparing and/or updating reports, preparing cover letters and/or emails, and following-up on client and attorney inquiries.
Independently performs administrative duties such as proof reading, editing and releasing attorney time entries; registering, calendaring and reporting Continuing Legal Education credits; requesting and following up on reimbursements and other related tasks.
Prepares and reviews letters and memoranda according to Firm standards.
Exhibits outstanding client service orientation in all verbal and written communication.
Displays strong attention to detail and numeric aptitude.
Anticipates necessary tasks/projects and proactively performs them.
Responds to requests with a sense of urgency and effectively prioritizes work.
Demonstrates flexibility and ability to manage multiple priorities.
Proactively monitors and communicates deadlines to the legal team as appropriate.
Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy.
Assists in managing client contacts, emails, print documents and incoming and outgoing mail.
May enter time into billing management software.
Requirements
2+ years Legal Assistant experience strongly preferred.
Must demonstrate proficient command of the English language and standard grammar rules.
Demonstrates strong working knowledge of, and experience in, using Microsoft Office programs; must have a desire to maintain excellent technical skills and to learn new software by taking advantage of internal training programs.
Taft is a State of Minnesota and City of St. Paul Affirmative Action Employer as required in those jurisdictions. Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.
Employment Type: Full Time
Years Experience: 1 - 3 years
Bonus/Commission: No
Seniority level
Entry level
Employment type
Full-time
Job function
Legal
Industries
Legal Services and Law Practice
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