Legal Assistant

Our client, a global lawfirm is looking to add a legal assistant to support their co-chair within their health law practice group!

Responsibilities:

• Understand and comply with individual client billing guidelines.
• Open matters via electronic billing with third party vendor.
• Actively manage attorney billable time by inputting into firm’s system (inputting draft edits and mailing of non-E-bill client invoices).
• Confirm appropriate edits to draft bills have been made.
• Work closely with billing specialist to ensure monthly billing is completed by firm deadlines.
• Prepare correspondence, memoranda and other documents in an accurate and timely manner.
• Proofread work product and make appropriate edits.
• Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
• Keep current with expense reporting and process check requests.
• Initiate conflict process, draft engagement letters and submit intake documentation for processing.
• Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
• Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
• Proactively participate in training opportunities to advance skill levels and efficiency in firm software.

Qualifications:

• Associates/Bachelor’s degree or relevant work experience required.
• 4+ years’ secretarial or administrative experience, preferably in law firm.
• Must have billing experience in a professional services environment. Intapp and Elite 3E a plus.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.