The Medical Affairs Strategic Planning & Operations Team is looking for the right candidate to dive right in and get down to business. You have initiative and are able to identify and problem solve, are tech-savvy, perform well under pressure and have a results-oriented mindset. The position is in a team-oriented environment.
Responsibilties
Administrative support: create, review and track requisitions, purchase orders and invoices. Assist in contract creation/submissions and procurement process
Maintain and manage files across all relevant SharePoint sites
Meeting organization and assistance: setting up and attending virtual and internal meetings, working closely with department administrator on all aspects of meeting management: oversight of attendees list, setting agenda, requesting slides, running the slides during the meeting, taking thorough meeting minutes. Engaging with all functions to consolidate materials for project meetings and deliverables, as needed
Assist Business Operations in the day-to-day financial management for both US & Global Medical Affairs, which may include creating, managing, reconciling, and reporting forecasts and spend, including various functions within Medical Affairs team
Fiscal management to include working with US and a variety of country and regional offices (EMEA and Japan/Asia) to gather information and coordinate populating appropriate budget worksheets (excel) to completion
Support other financials and related deliverables, assisting in updating and consolidating monthly reports
Support meetings with alliance partners, working closely with counterpart to set up meetings, agenda, slide consolidation, follow up with team members for deliverables, provide high level agreements/action items via meeting minutes and supplemental communication, as needed.
Support other small projects as needed
Role success will require intermediate skills in MS Teams, Excel and PowerPoint
Requirements
Project management experience preferred
Familiar with contracting process and SRM a plus
Experience in facilitating meetings
Excellent organizational skills and ability to manage multiple projects and prioritize work
Strong attention to detail
Self-starter with excellent written and verbal communication skills
Highly proficiency in MS Office tools, specifically Excel, PowerPoint, MS Teams
Proactive approach collaborating across the organization and to external partners with diplomacy and a firm understanding of other’s roles and perspectives, demonstrating a commitment to continuous improvement
4 year college degree
2 - 3 years Pharma Industry or similar experience
40 hour work week (which includes occasional early morning or evening meetings)
Hybrid work, with 3 days on site
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Project Management and Information Technology
Industries
Staffing and Recruiting
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