Office Administrator

It’s more than what you do: it’s how you do it. That’s why O’Melveny is counsel of choice to an ever-expanding list of market leaders. Opportunity at O’Melveny means working alongside dynamic and team-oriented colleagues on evolving legal and business issues and opportunities for prominent clients around the world. It’s a place to build a rewarding career by tackling new challenges; being appreciated, included, and supported; and creating lasting connections.

With approximately 800 lawyers on three continents, more than 80 practice and industry service areas, and strong cultural ties to all of our 18 locations, O’Melveny is a global law firm with a local feel. At our core, you’ll find a dedication to excellence, a drive to lead and innovate, and a deep sense of civic responsibility.

So, tell us. What do you want to achieve? Visit us at www.omm.com/our-firm/our-dna ; read our Insights 2024 report; explore our firm at-a-glance ; and find us on LinkedIn , X , Facebook , Instagram , and YouTube .

O’Melveny’s Commitment to DE&I

At O'Melveny, we know our commitment to DE&I can be a true differentiator and a key component of our success. Creating a truly inclusive environment while providing advancement and leadership opportunities for our lawyers and business professionals is a strategic priority. It’s who we are. The diverse perspectives and experiences that our people bring to their work drive innovation and excellence. We are proud of our achievements, but DE&I is a work in progress. It always will be because our profession, our colleagues, our clients, our communities, and their issues keep changing. So must we.

The firm’s DE&I strategy is RISE (Representation | Inclusion | Social Justice | Equity) and we expect every member of our firm to RISE to the challenge of making the promise of DE&I real in every aspect of our firm, including in their interactions with others and through the execution of their role.

O'Melveny has an immediate opening for an Office Administrator in our Houston office.O’Melveny is committed to expanding our platform in Texas to better serve our clients’ needs. This is a senior leadership position, which reports directly to the Managing Director for Global Operations and Real Estate. The successful candidate will be responsible for providing the day-to-day management of and long-term strategic planning for all of the administrative functions for the Austin Houston office, including Human Resources, Operations and Facilities, Administrative support, Financial Planning, and Staff Recruiting. This position will help O’Melveny build and expand its footprint into Texas.

Essential Duties And Responsibilities

Leadership

• Establishes a leadership presence that embodies our Firm’s Service Excellence Standards, incorporating change management as part of the forward thinking culture of the office.
• Embraces, supports and drives innovation and change in accordance with industry and firm initiatives.
• Collaborates with senior leadership colleagues on firmwide initiatives aimed at the continuous pursuit of delivering on O’Melveny’s brand promise to help our clients achieve their most important business goals.
• Supports projects and programs in the office to include IT projects, HR and client events, etc. Participates in and/or leads focus groups in facilitating rollouts.
• Actively teams with the Office Head and Managing Director for Global Operations and Real Estate regarding the state of the office in a collaborative and strategic manner.
• Performs other duties and responsibilities as assigned.
  
  

Human Resources

• Creates an environment which promotes high morale and encourages staff productivity, efficiency and motivation.
• Provides HR management on recurring events to include secretarial assignments, new employee orientation, performance evaluations, and compensation planning processes for staff.
• Delivers consistent and timely direction and leadership to staff on projects and assignments.
• Conducts regular staff and administrative meetings.
• Oversees the office’s staff recruiting efforts to identify and hire top-tier candidates that will directly contribute to the Firm’s growth and business development goals.
  
  

Operations and Facilities

• Directs, manages and oversees the daily operations of the office to ensure efficient delivery of services to all personnel.
• Collaborates on space planning to include layout, plan review, construction RFPs and construction management. Works with firmwide departments regarding the purchase of office furniture, furnishings and equipment as necessary. May serve as liaison to building management and engineering.
• Partners with operations management to monitor outsourced services such as mail/copy/fax, and assures that service needs are met.
  
  

Administrative and Support

• Oversees Assistants and Office Services professionals to ensure the delivery of timely, high quality administrative services to our attorneys and staff.
• Maintains and actively manages headcount, identifying opportunities to improve efficiency while maintaining service levels.
  
  

Financial Planning

• Prepares, analyzes and maintains accurate operating and capital budgets for all areas of responsibility.
• Reviews budgets, invoices, vendor payments, etc., on a regular basis to ensure adherence to budget and prepares variance analyses and explanations when necessary.
• Partners with the Office Head for practice management responsibilities.
• Leads the efforts towards appropriate expense management throughout the office.
  
  

Knowledge, Skills And Experience

• A minimum of 5-7 years’ experience as an Office Administrator or senior-level business manager, preferably in a legal or professional services firm.
• Demonstrated track record of progressive human resources or administrative management success with growing organizations.
• Proven leadership and management skills and a demonstrated ability to successfully implement ideas and positively impact change.
• Experience with facilities management to include design, construction, contract negotiations and project management a plus.
• Knowledge of basic accounting principles, to include budget management, required.
• Strong communication (written and verbal), problem solving, leadership and diplomacy skills that allow for successful interactions with attorneys, staff and vendors on a regular basis.
• Strong relationship and team-building skills.
• Excellent organizational and project management skills.
• Ability to make sound business decisions.
• Working knowledge of Microsoft Office Suite.
• A Bachelor’s degree is highly preferred.
• Outstanding relationship-building skills with the ability to collaborate equally well with senior administrative managers and staff, partners and associates across the Firm.
  
  

We offer an excellent salary and benefits package.For more information, or to be considered for this position, please apply online at www.omm.com. Response will be given to candidates who closely meet our qualifications.EOE M/F/D/V.No phone inquiries please.