Office Administrator - University of Hartford Magnet School - JOB ID# 12750

Office Administrator

Position Purpose

Under the direct supervision of both the Principal and Assistant Principal, provide a wide variety of complex and confidential administrative and secretarial support; communicating information to school districts and families, ensuring compliance with administrative requirements; and address a variety of issues and/or provide general support necessary to ensure efficient and effective operations and work flow in the office.

Essential Job Functions

• Trains, supports, leads, and coordinates work of office support staff for the purpose of providing assistance with administrative functions.
• Assists with and/or coordinates special projects.
• Timekeeping
• Payroll
• Purchase Orders: creating POs in Munis, checks in orders, delivers, calls vendors for missing items
• Account Payable and Account Receivables
• Creates and maintains Google sheets
• Maintains the calendar for the purpose of coordinating the scheduling of work-related activities, meetings, approved time off, etc.
• Maintains documents and confidential files and records for the purpose of providing up-to-date reference for compliance.
• Assists with the hiring and interviewing process.
• Responds to internal and external inquiries, providing information, facilitating communication among parties and/or providing direction.
• Assesses and recommends improved procedures.
• Coordinates office functions to ensure efficient and orderly workflow.
• Data base entry
• Identify, complete tasks and activities of office staff.
  
  

Additional Duties

Performs other related duties as assigned.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computers, copy machines, fax machines, and telephones.

Knowledge, Skills And Abilities

• Ability to function independently with minimal supervision.
• Strong knowledge of Munis (preferred)
• Knowledge of PowerSchool
• Knowledge of Applitrack - Frontline Applicant Tracking System
• Knowledge of Kelly Services - Frontline Absence Management System
• Knowledge of CREC policies and procedures, principles, guidelines and best practices.
• Ability to describe problems verbally and in writing.
• Ability to establish and maintain cooperative working relationships.
• Ability to carry out instructions furnished in written or verbal form.
• Ability to understand, apply and use personal computers and software applications including Microsoft Office products and Web based programs.
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality.
• Strong organizational, scheduling, and time management skills.
  
  

Knowledge of office management procedures. Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Bachelor’s Degree Preferred

Bilingual Preferred

• 3 years of administrative support experience or 2 years experience with CREC, or equivalent combination of education and experience.
  
  

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