Office Assistant
We are looking for a highly organized and proactive Office Assistant to provide essential support to our organization, including the Management Team and Partners. This role demands a detail-oriented individual adept at clerical tasks, office coordination, and project-based support. As the primary point of contact for clients and vendors, you will significantly influence our organization’s professional image, requiring excellent communication skills and a consistently positive demeanor.
You will serve as a key support person for the Operations Manager, with ongoing training to adapt to the dynamic nature of the role. Over time, you will gain the knowledge needed to address questions and manage tasks effectively. We seek someone who is fully engaged, enthusiastic, and genuinely dedicated to supporting our office operations.
Clerical Tasks
Welcoming Environment We have a friendly and diverse team in spacious, modern offices located in a safe, pleasant area.
Generous Benefits Enjoy 15 days of PTO, 12 paid holidays, and seasonal events that foster team bonding.
Growth & Learning We encourage continuous learning and provide opportunities for professional development.
You will serve as a key support person for the Operations Manager, with ongoing training to adapt to the dynamic nature of the role. Over time, you will gain the knowledge needed to address questions and manage tasks effectively. We seek someone who is fully engaged, enthusiastic, and genuinely dedicated to supporting our office operations.
Clerical Tasks
- Perform routine office duties including filing, data entry, and document preparation.
- Manage and maintain office supplies and inventory.
- Prepare and edit correspondence, reports, and presentations.
- Greet and assist visitors and clients in a professional and courteous manner.
- Handle incoming phone calls and emails, directing them to the appropriate staff members.
- Manage appointment scheduling and meeting coordination for the Management Team and Partners.
- Ensure smooth daily operations of the office, including coordinating with maintenance and IT support.
- Organize and schedule internal and external meetings, including logistics and materials.
- Assist with the onboarding of new employees and coordinate office events and activities.
- Provide administrative support for various projects, including tracking project milestones and deadlines.
- Assist in the preparation and organization of project-related documents and reports.
- Collaborate with team members to ensure project tasks are completed efficiently and effectively.
- Serve as the primary point of contact for clients and vendors, ensuring prompt and professional communication.
- Address client and vendor inquiries and resolve issues in a timely manner.
- Maintain and update contact information and manage relationships to foster positive interactions.
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or related field preferred.
- Minimum of 2 years of administrative experience, preferably in a similar role.
- Exceptional organizational and multitasking abilities.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
- Ability to maintain confidentiality and handle sensitive information.
- Positive attitude and professional demeanor with the ability to interact effectively with all levels of staff and external stakeholders.
- Full-time, Monday through Friday, On-site
Welcoming Environment We have a friendly and diverse team in spacious, modern offices located in a safe, pleasant area.
Generous Benefits Enjoy 15 days of PTO, 12 paid holidays, and seasonal events that foster team bonding.
Growth & Learning We encourage continuous learning and provide opportunities for professional development.
-
Seniority level
Entry level -
Employment type
Full-time -
Job function
Administrative -
Industries
Human Resources Services
Referrals increase your chances of interviewing at ExtensisHR by 2x
See who you knowGet notified about new Office Assistant jobs in New York, NY.
Sign in to create job alertSimilar jobs
People also viewed
-
Compliance-New York- Administrative Assistant -Regulatory Compliance
Compliance-New York- Administrative Assistant -Regulatory Compliance
-
Administrative Assistant
Administrative Assistant
-
Executive Assistant
Executive Assistant
-
Admin Assistant
Admin Assistant
-
Assistant Manager, CS Administration
Assistant Manager, CS Administration
-
Executive Assistant
Executive Assistant
-
Human Resources - Administrative Assistant
Human Resources - Administrative Assistant
-
Executive Assistant
Executive Assistant
-
Executive Assistant
Executive Assistant
-
Assistant to the Commissioner
Assistant to the Commissioner
Similar Searches
Explore collaborative articles
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
Explore More