Office Assistant
Office Assistant
Green Key Resources
New York, NY
See who Green Key Resources has hired for this role
Duties
- Efficiently sort, scan, and route incoming mail to ensure timely distribution.
- Utilize a web-based application to accurately capture and manage receivables.
- Handle outbound mail and courier items, including the delivery of e-certified items to the adjacent Post Office.
- Provide comprehensive copy and print services to meet office needs.
- Manage office support requests through the Microsoft Teams ticket system.
- Offer hospitality support and manage inventory supplies to ensure a well-stocked and welcoming office environment.
- Pre-register visitors, send QR codes, provide way-finding directions, submit requests for building access cards, and monitor the video phone to grant access.
- Manage reservations for conference rooms, offices, and event spaces.
- Assist with catering, room logistics, creation of name tags, and basic A/V setup for meetings and events.
- Act as the internal point of contact for vendor service visits, capturing completed action information and reporting to the manager.
- Work collaboratively with the team on various departmental projects to ensure smooth operations.
- This role is integral to maintaining efficient office services and front desk operations, ensuring a professional and organized environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication and organizational skills.
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Administrative -
Industries
Staffing and Recruiting
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