Office Assistant II (Temporary) - Elections

About Us

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture here . Read on to find out more about this opportunity:

The Department: With a mission to provide a responsive, transparent and professional approach to conducting elections and to promote engagement of all Marin County residents in the election process, the Registrar of Voters provides the mandated services of conducting voter outreach, and maintaining the voter rolls, conducting Federal, State, County, City, School, and District elections. This includes candidate filing, locating vote centers, recruiting election workers, mailing ballots, and processing and counting official ballots, verifying signatures on state and local initiatives and nomination and recall petitions and maintaining campaign finance information on office holders, candidates and measures as required by the Fair Political Practices Commission.

About The Position

Employees will perform a variety of tasks that may include the following, with an emphasis on logistics

• Logistics assistance includes packing poll worker supply bags, packing ballot boxes, assisting ballot sorter operator, assisting with troubleshooting on Election Day, assisting with ballot return process on election night, assisting with picking up ballots from drop boxes.
• Phone support includes answering phones and using a computer to access voter registration information to help answer voters’ questions.
• Processing ballots includes taking ballots out of envelopes, checking for damage, flattening for scanning, duplicating damaged ballots, scanning ballots, adjudicating ballots.
• May provide support for other staff members, such as checking email, assisting with signature verification and processing voter registration.
  
  

There are multiple vacancies for the March 5, 2024 Presidential Primary Election. The estimated start date would be January 22, 2024 and work will last about 8-10 weeks. The assignment is full time, typical hours are Monday through Friday, 8:00am - 4:00pm.

About You

We recognize your time is valuable, so please note that you must have at least the following required Minimum Qualifications in order to be considered for this position:

Minimum Qualifications

One year of experience performing clerical/office support duties that demonstrate knowledge of standard office applications and practices. Completion of a clerical training program or office administration coursework may be substituted for up to six months of the required experience.

Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; use of standard office applications and equipment; and greeting and assisting members of the public.

Certificates and Licenses

Possession of a valid Class C California Driver's License and a satisfactory driving history as obtained from the Department of Motor Vehicle is required at time of appointment.

IMPORTANT INFORMATION

Please note: The first 10 qualified candidates meeting minimum qualifications will continue to the next step in the recruitment process and have their application materials reviewed. Applicants are strongly encouraged to apply early.

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails.

Open & Continuous Recruitment: Because this recruitment is Open and Continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for Open and Continuous may be closed at any time.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL

Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage .

Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO,and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical : The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.

• IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.
  
  

Closing Date/Time: Continuous