Office Administrator

Aderant is seeking an Office Administrator.

Aderant is a global industry leading software company providing comprehensive business management solutions for law firms and other professional services organizations with a mission to help them run a better business. We are motivated by a collective desire to drive the legal industry to the forefront of innovation. With over 2,500 clients around the world, including 95 of the top AmLaw 100 firms, we are changing the outside perception of the legal sphere; where there was once resistance to modernization, we are creating a culture that embraces new ideas and technology.

At Aderant, the “A” is more than just a letter. It is a representation of how we fulfill our foundational purpose, serving our clients. It embodies our core values and reminds us that to achieve success, every day must start with the “A”. We bring the “A” to life by fostering a culture of innovation, collaboration, and personal growth. We encourage our diverse teams to bring their whole selves to work – ideas, experience, and passion – to drive our mission forward. Our people are our strength.

Role Description:

The Office Administrator is responsible for overseeing the day-to-day administrative functions of the office, ensuring efficiency, organization, and effective communication within the office environment. This role involves managing office resources, coordinating administrative support, and assisting in the development and implementation of office policies and procedures.

Responsibilities:

• Coordinate with vendors and service providers for office maintenance and repairs.
• Provide Executive and HR administrative support as necessary.
• Assist with administration of employee recognition and learning programs.
• Ensure that office equipment is properly maintained and serviced.
• Manage the office calendar, including scheduling meetings and appointments.
• Order and stock supplies for the office including stationary, business cards, kitchen supplies etc.
• Manage office communications, including answering phones, responding to emails, and handling inquiries.
• Distribute office-wide announcements and updates.
• Address and resolve employee concerns related to office management.
• Be a key member of the Employee Activities Committee (EAC), assisting HR Director with planning events.

Qualifications:

• Minimum of 2+ years of experience in office administration and or HR administrative support.
• Strong organizational and multitasking abilities.
• Ability to anticipate office needs and proactively address issues.
• Good planning skills to improve office efficiency and productivity.
• Ability to build and maintain strong relationships across all levels of the organization.
• Strong interpersonal skills with the ability to interact professionally with employees, executives, and external partners.
• Experience working in a fast-paced environment with the ability to adapt to changing priorities.
• Willingness to take on additional responsibilities as needed.
• Proficiency in office software (e.g., Microsoft Office).