Office Manager

Our client, a well-known Surgical Center, is seeking a Temp-to-Perm Office Manager to join their team ASAP in their Miami Design District office. This position is on-site Monday - Friday. The ideal candidate will be driven, and a self-starter who will require very little guidance.

Responsibilities:

• Greet and welcome visitors in a friendly and professional manner.
• Receives mail, documents, packages, and courier deliveries and distributes items within the office
• Maintain organization of common spaces, such as conference room, pantry, and supply closet
• Assists with scheduling and coordinating meetings and company events
• Acts as a liaison for all external vendors: cleaners, technicians, and assists with vendor invoices and provides other ad hoc support
• Maintaining inventory of all office supplies, snacks, and other necessary items and reordering when necessary
• Run all errands for the office, including replenishing office supplies, cutting keys, dropping off mail, and any other as required in daily operations.
• Assist with general administrative tasks, such as filing, data entry, and record keeping
• Complete any necessary scanning, copying, or organizing of documents.

Skills:

• Ability to maintain high levels of confidentiality, accuracy, and attention to detail
• Strong written and verbal communication skills
• High level of proficiency in the use of MS Office 365 Outlook & Word
• Basic level of proficiency with Excel , PowerPoint, Teams, and Zoom
• Experience with SharePoint & OneDrive preferred, but not necessary
• Ability to prioritize and manage multiple tasks simultaneously to meet deadlines
• Must have transportation to be able to run errands for the office as necessary

Please submit your resume in Word format for immediate consideration.

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.