Office Manager

Position: Office Manager

Location: New York, NY (Midtown)

Hours: 8:30am – 4/4:30pm

Compensation: $DOE + bonus eligible + daily lunch + robust benefits

Degree: Required

*This role is in office 5 days a week!

Our client, an investment advisor in midtown, is seeking an Office Manager to join their team. The ideal candidate will be detail oriented, entrepreneurial, have a great attitude, and a no task too small mentality. This role reports directly to the General Counsel (COO, CCO, GC).

Responsibilities of the Office Manager:

• Greeting/assisting guests and setting up conference rooms for meetings
• Responsibility for maintaining physical office space (including managing conference room scheduling, stocking office supplies and pantry, liaising with building security, engineering, and other services, liaising with key third-party vendors such as HVAC, security
• Human capital support (including working with COO to run onboarding and offboarding, IT support)
• Working with COO to ensure that third-party integrators (IT, phone) are attending to employee needs
• Owning IT inventory management
• Device procurement
• Administrative support including backing up Founder’s EA on scheduling matters, including limited travel
• Working with compliance personnel to manage research calendar and related reporting
• Providing bookkeeping support to operations team (e.g., helping manage invoices)
• Working with COO on special projects – e.g., compiling and submitting insurance applications; planning firm social events
• Maintaining documentation in specific software (Confluence)

Requirements of the Office Manager:

• Undergraduate degree with 5+ years of experience, preferably in financial services
• Team player, able to collaborate and coordinate with other team members
• Service oriented, mature and confident, able to manage multiple tasks simultaneously
• Must be proactive and can work independently with, strong problem-solving skills
• Organized, intelligent and inquisitive
• Persistent and solutions-oriented with an ability to conceive, plan, and execute projects
• Professional and operates with discretion
• Comfortable with using various tech platforms (examples of what we use: Microsoft suite – PowerPoint a plus!, CorpAxe, Confluence)
• Verification of identity, education, prior employment, and references may be required