Office Manager

Job Title: Office Manager

Salary: $60,000 - $70,000

Department: People & Culture

Manager: People & Culture Sr. Manager

Who We Are

Launched by Lady Gaga, Haus Labs is a vegan and cruelty-free cosmetics brand with a mission of spreading kindness, bravery, and creativity. Filled with versatile products that encourage self-expression, this collection boasts high-impact eye makeup, lipsticks, highlighters, and more. Regardless of age, education, ethnicity, gender, sexual orientation, or any personal characteristics, we want everyone to feel welcome. We are committed to building a diverse and inclusive, equal opportunity workplace.

Overview

The Office Manager will be responsible for managing our front desk, checking in visitors, collecting packages, ordering office/kitchen supplies, managing building-related vendors and being the point of contact for any general office questions or concerns. This person will be the first point of contact for anyone entering the office and will be responsible for providing quality customer service to employees and visitors. This person will also assist with onboarding/offboarding tasks and be the main liaison for employee IT requests. This role requires a dependable person who also exhibits the utmost professionalism, communicates effectively, and knows when/how to exercise discretion. You will be required to work onsite five days a week (Monday – Friday).

What You’ll Do

• Act as the day-to-day liaison/first point of contact for employees and visitors entering the office
• Manage the receiving and distribution of mail and packages
• Communicate and oversee implementation of office operations, policies and procedures. Responsible for the posting of any relevant office updates or rules
• Maintain and update office phone lists, email distribution lists, and other similar systems
• Communicate and oversee implementation of office operations, policies and procedures
• Provide support for company events and/or meetings including helping to set up or break down the office space used, ordering and/or picking up food, and helping to coordinate with guests or vendors
• Manage and communicate with external janitorial service to ensure the office is clean and supplies for the office, kitchen, and bathroom are always stocked
• Advise of any improvements that can be made to the office and promptly notify of any office issues (ex: leaks, low inventory on supplies, etc) to People & Culture Manager
• Ensure kitchen space is always clean and stocked with necessary supplies and snacks/drinks
• Manage our employee slack channel, #techsupport and be the liaison between our employees and our external IT team
• Assist the People & Culture team with onboarding and offboarding tasks as needed
• Responsible for the retrieval of employee equipment upon termination
  
  

What We Are Looking For

Minimum of 4 years of experience in an Office Management role

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Excellent organizational skills and attention to detail.

Ability to be adept at multitasking and prioritizing.

Applies judgment with a full understanding of the urgency and priorities of the business

Proficient with GSuite and Microsoft Office Suite or related software.

Ability to handle confidential materials and issues in a professional manner

Familiarity with office equipment and applications (e.g. calendars, copy machines, inventory lists, budget lists, etc).

Ability to anticipate needs, problem solve, and identify solutions; understand juggling priorities, timely with follow up; with

Positive go-getter attitude who can thrive in a growing office environment

What We Expect

• At Haus Labs, how you communicate is as important as what you communicate. We are seeking driven team players with strong communication skills and enthusiasm for collaboration
• You’re a self-starter who possesses an entrepreneurial spirit
• You thrive in a fast-paced, agile environment
• You are a team player who approaches solutions from a place of curiosity and positivity
• We are seeking HAUSmates who welcome constructive criticism and have an impeccable attention to detail
  
  

Our Pillars

ART: We are a creative collective that believes art has the power to shape the future.

SCIENCE: We unlock innovation using science and artistry.

KINDNESS: We are a collective community: universal, inclusive and non-binary.

What We Offer

• Medical, Dental, & Vision Insurance
• Paid, Equal Parental Leave for Birth, Non-Birth and Adoptive Parents
• Flexible time-off policies
• Cell phone stipend
• 401(k)
• Equity
• Life Insurance
• FunHaus Event
  
  

Everyone is welcome in our HAUS

“Baby, you were born this way.” Regardless of age, education, ethnicity, gender, sexual

orientation, or any personal characteristics, we want everyone to feel welcome. We are

committed to building a diverse and inclusive, equal opportunity workplace.

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