Office Manager

Our client is a reputable niche printing company with over 20 years of experience, specializes in producing high-quality labels, decals, stickers, and related products for a diverse national clientele. As they continue to grow, they are seeking a detail-oriented Office Manager to support the team and help drive the business to the next level.

Position Overview: As the Office Manager, you will be a key member of this small team, playing a crucial role in ensuring the smooth operation of the office. You will provide essential administrative support, manage clerical tasks, and help maintain a productive work environment. Your contributions will directly impact efficiency and customer satisfaction.

Key Responsibilities:

• Greet and assist visitors with professionalism and courtesy.
• Answer and direct phone calls to the appropriate staff members.
• Purchase office supplies and materials as needed.
• Schedule and coordinate appointments, meetings, and conference calls.
• Assist with special projects and tasks as assigned.
• Perform general office administration duties.
• Manage light bookkeeping tasks, including invoicing, accounts receivable, and accounts payable using QuickBooks.
• Interface with their CPA for payroll processing and financial reporting.
• Provide light customer service and assist with phone inquiries.
• Manage purchasing activities to ensure smooth office operations.
• Occasionally assist in production tasks as needed.

Key Competencies:

• Proven experience in office administration or a similar role.
• Proficiency in Microsoft Word and Excel and Quickbooks
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.
• High school diploma required; additional certification or training in office administration is a plus.