Part-time Project Manager

Enterprise Project Management Office Overview

The Enterprise Project Management Office (EPMO) staffs and provides strategic leadership to the management for both Ramsey County technology and business projects.

The EPMO

• Works with vendors to staff project resource needs.
• Provides consulting services to business and technical project teams.
• Standardizes and automates how projects are managed and publishes reports that provide project visibility, through project and portfolio management.
• Uses industry standards and best practices to deliver value.
  
  

Project Overview

Business Need

The current project management system is not an enterprise-wide solution and has limited capabilities resulting in:

• The lack of portfolio-level visibility to programs and projects.
• The lack of transparency of project-related information to leadership and key stakeholders.
• Inconsistency in how projects are managed and reported.
• Limited project tracking capabilities and reporting functions.
  
  

Project Overview And Expected Benefits

After a 17-month discovery period, the EPMO is now ready to implement the identified Enterprise-wide Project Management Software Solution. The new solution will allow departments the flexibility to plan, execute, manage, and report performance for projects utilizing proven and innovative practices across multiple project frameworks and disciplines, to deliver and enhance the services provided to our residents.

This Will Enable Departments To

• Fulfill project objectives, goals, and strategic priorities across all Services Teams, departments,
  
  

programs and portfolios.

• Increase flexibility, collaboration, and transparency for all county-led projects through customizable dashboards and workflows, scalability, and more.
• Improve project planning and scheduling for a variety of project approaches (e.g., Agile, Waterfall, etc.).
• Deliver the right product at the right time, appropriate to the project size and discipline (e.g., Project Management, Business Analysis, Process Improvement and Organizational Change Management, etc.).
  
  

Project Scope

The project scope consists of three primary areas of focus:

• Implementation
  
  

The vendor for the new project management system will have a Project Manager to manage the vendor's resources, deliverables, and timelines. The EPMO Project Manager will collaborate with them to manage all aspects of implementation internal to Ramsey County. The new system could be utilized by up to almost 4,000 personnel.

• Governance
  
  

The EPMO Project Manager will be responsible for developing and facilitating a countywide governance structure to oversee and provide guidance for resourcing, project deliverables, implementation strategy, timeline, and budget.

• Budget Tracking
  
  

The EPMO project manager will be responsible for tracking and reporting the project's operational budget.

Out of Scope

• Training development and delivery
• Management of vendor resources
• Business Analysis activities (the project will have an BA resource)
• Organizational Change Management (the project will have an OCM resource)
  
  

Primary Responsibilities

Primary Responsibilities and Deliverables

• Understands the Project drivers and expected business outcomes.
• Develops the project management plans in collaboration with key stakeholders including the vendor to achieve business outcomes.
• Develops and facilitates a project governance structure.
• Performs stakeholder management.
• Facilitates the day-to-day aspects of Project schedule, budget, scope, and quality.
• Directs the activities of Project resources.
• Coordinates end-user training with the vendor.
• Oversees vendor activities; escalates issues as applicable.
• Logs and follows through to disposition Project-related risks, action items, issues, and decisions.
• Performs risk management; escalates issues and risks as
  
  

needed.

• Provides complete transparency to project performance.
• Controls scope to achieve value within the approved time and cost; recommends timely corrective actions.
• Develops an implementation strategy.
• Develops a transition plan.
• Monitors progress and reports status including budget
  
  

tracking.

• Other duties as assigne d
  
  

Primary Deliverables:\

• Project Management Plans
• Scope statement
• Work Breakdown Structure
• Project Schedule
• Budget
• Resource/Staffing Plan
  
  

Implementation Strategy

• Governance Structure
• Stakeholder Engagement Plan
• Budget Tracking
• RAID Register
• Risks
• Action Items
• Issues
• Decisions
• Training Coordination
• Vendor Management Plan
• Communication Plan
• Quality Management Plan
• Transition Plan
• Status Reports (including hours burndown )
  

Candidate Qualifications

Mandatory Qualifications:

• B.S. or B.A. degree (4 year) (or Associates degree
  
  

plus an additional 5 years' experience)

• 5+ years experience as a project manager for enterprise-wide systems
• Demonstrated experience in creating and
  
  

facilitating governance structures

• Intermediate-level skills MS Office Suite and MS Project
• LOCAL to the Twin Cities metro area
  
  

Desired Qualifications

• Experience managing projects in state, county, or city governments or non-profit sector
• Experience as a project manager in implementing project management systems
• PMP certification from PMI, or other Project
  
  

management certification

• Note: Diverse and bilingual candidates are strongly encouraged to apply.
  
  

Skills And Abilities

• Business acumen
• Elicitation skills
• Relationship-building skills
• Practical and pragmatic process-orientation; efficient and effective
• Has or can quickly earn trust and credibility with stakeholders and Project team through action and transparency.
• An "honest broker” - can deliver bad news in good ways.
• Ability to communicate up-down-and-across.
• Influencing skills
• Analytical, strategic, creative, and systems thinking skills.
• General management skills
• Ability to analyze problems, identify and evaluate options, and implement solutions.
• Ability to determine priorities, plan workload, and meet deadlines.
• Ability to develop and manage budgets.
• Knowledge of Project management best practices; ability to adapt to the needs of the organization/Project.
• Performs at high levels under pressure, even during organizational chaos.
• Coachable; open and receptive to continual feedback
• Proficient in MS Office suite and collaboration tools.
  
  

Project Environment and Schedule

Project Environment

• Ramsey County is committed to racial equity, diversity and inclusion and the prevention of workplace violence.
• The Project is sponsored by the EPMO, a division within the Enterprise and Administrative Department, in the Information and Public Records Service Team.
• The consultant resource for this position will be managed by the Enterprise Project Management Office.
• The Project Manager consultant will work with a Project team comprised of core team members including sponsors, functional leads, technical resources, external staff and departmental subject matter experts. Work will be primarily conducted during standard business hours. The resource is required to be onsite as required.
• Ramsey County is operating in a flexible workplace environment. This means that Ramsey County employees work primarily onsite, mobile, or hybrid. **Remote collaboration tools are available, including County issued laptop, Microsoft Teams and NetMotion VPN.**
  
  

Project Schedule

• Anticipated Project Start Date: 8/5/24
• Anticipated Duration: 8/4/25
• Estimated Hours: Up to 20/hrs on average per week
• The County will retain the option to extend the work orders in increments as determined by County staff.
  
  

Disclaimers

• Submission of documents does not guarantee future work, and work cannot start until a Statement of Work (SOW) under the Cooperative Contract has been fully executed by the organization and the County.
• The County expressly reserves the right to amend or withdraw any request at any time, may reject any or all responses, and may waive any informalities or irregularities in responses to be deemed in the best interest of the County.
  
  

Interview Details

Note: Interviews will be conducted via Microsoft Teams.

• Reserved date for interviews: Tuesday, 7/23/24
• The total duration of the interview will be approximately 45-55 minutes.
• Candidates selected for the interview will be asked to submit sample work products that reflect their current understanding of the program deliverables and outcomes outlined in this sourcing document (e.g., project plans, governance structure, risk register, etc.). Sample work products from candidates selected for an interview should be submitted no later than 7/19/24 . The interview panel will review the sample work products prior to the interview and will discuss submissions with the candidate during the interview.
• Candidates will be emailed the interview questions approximately 15 - 20 minutes before the start of their scheduled interview.
• The panel reserves the right to end interviews at any time if it deems the candidate does not fit our requirements.
  
  

Interview Guidance

• Thoroughly prepare for the interview by reviewing this PPT, the appendix, and the Ramsey County web-site.
• The successful candidate will be able to articulate their planned approach for the detailed planning, execution, and evaluation of this Project/Initiative.
• Prepare questions for the interview panel.
• Since the interview is scheduled to last under an hour, please answer the questions as concisely and "to the point” as possible without compromising the content of your response.