Payroll Director - Global

Moffatt & Nichol is actively searching for a Payroll Director to join our Corporate Human Resources Team. The Payroll Director administers the activities of US and international payroll function (recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls). The candidate will also ensure the generation of the company payrolls, including labor distribution records, vacation and sick leave accrual, overtime and withholding status. They will also meet all country reporting requirements for payroll taxes, withholding and employer contributions. This position can be located near any of our US, UK, or Colombia offices.

About Moffatt & Nichol

Moffatt & Nichol is a leading U.S.-based global infrastructure advisor specializing in the planning and design of facilities that shape and serve our coastlines, harbors and rivers, as well as an innovator in the transportation complexities associated with the movement of freight. For the 3rd year in a row, Moffatt & Nichol is ranked first in Engineering News-Record for Marine & Port Facilities in the U.S. Additionally, our firm consistently ranks in the Top 100 Pure Designers in the US and the Top 50 Designers in International Markets.

Moffatt & Nichol's professional staff includes engineers, planners, scientists and architects who serve our global client base from offices in Europe, North America, Latin America, and the Pacific Rim. The firm provides clients worldwide with customized service and a level of excellence that have become the firm’s hallmark in several primary practice areas – ports and harbors; coastal, environmental and water resources; urban waterfronts and marinas; transportation, bridges and rail; inspection and rehabilitation; and energy.

Duties And Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Performs a wide variety of activities in preparation, production and processing of international including computing wage, overtime payments, calculating and recording payroll deductions, processing requests for paycheck advances, and processing terminations
• Oversees the processing of the US payroll through the national senior payroll specialist.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
• Prepares and maintains accurate records, filing tax reports of payroll transactions.
• Tracks international and national labor distribution records, vacation and sick leave accrual, overtime and withholding status
• Audits timekeeping records for compliance with established standards, maintaining time and attendance records, entering new hires into the payroll system, posting changes in pay and tax status, and miscellaneous changes
• Balances and controls earnings and deduction totals, calculating and preparing general ledger entries, inspecting automated system output such as registers and standard reports
• Determines and corrects out-of-balance conditions, preparing and filing tax reports, gathering payroll data for inclusion in financial statements, and researching and preparing special reports for management
• Calculates and processes various types of pay such as military and jury duty pay, and processing garnishments and levies
• Documents and updates procedures
• Prepares special reports for management
• Ensures and meets all government federal, state, local (both national and international) wage and hour laws
• Manages inquiries and requests related to preparation and distribution of all payrolls.
• Ensures accurate and timely processing of all payroll updates including new hires, terminations, and changes to pay rates
• Maintains employee payroll records
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll processing software, systems, and procedures
• Supports global expansion and provides insight into third party vendors(s) to ensure payroll accuracy and compliance in multiple countries
• Manages Global Payroll team
  
  

Other Duties

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

• Bachelor in relevant field or equivalent experience; required
• 15+ years of experience running payroll; required
• Proficient in multi-state wage and hour regulations; required
• Experience managing midsize payrolls; required
• International payroll experience; required
• Experience in professional service industry; preferred
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes; required
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Strong supervisory and leadership skills
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software
• Strong Excel Skills (complex formulas, pivot tables, etc.); required
• Experience with ADP Workforce Now and Celergo; preferred
• Experience with BST Global; preferred
• All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171
• Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire
  

Preferred Education And Experience

• Current Certified Payroll Professional Designation
• ADP Workforce Now and Celegro experience
• BST Global experience
  
  

Base Salary Range

$153,634 to $187,774 based on years of experience, level of education obtained, professional registration, and meeting required qualification in job description.

Base salary range only applicable for candidates who will be hired and working in the California, New York City, Oregon, or Washington markets.

Working Conditions

Sedentary for prolonged period of time, interact with clients, and travel occasionally.

Moffatt & Nichol’s EEO Statement

As a global business, Moffatt & Nichol relies on diversity of culture and thought to deliver on our goal of Creative People, Practical Solutions® serving our client needs, and ensures nondiscrimination in all activities in accordance with Title VII of the Civil Rights Act of 1964. We continuously seek talented, qualified employees in our world-wide operations regardless of race, color, sex/gender, including gender identity and expression, sexual orientation, pregnancy, national origin, religion, disability, age, marital status, citizen status, protected veteran status, or any other protected classification under country or local law. Moffatt & Nichol is proud to be an Equal Employment Opportunity/ Affirmative Action Employer/ Federal Contractor desiring priority referrals of all protected veterans for job openings.

EEO is the LAW

If you need more information or require special assistance for persons with disabilities or limited English proficiency, please contact Human Resources at (562) 590-6500 or TTY/TDD users please call 711.