PG - Grain Assistant

ABOUT POET

At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty years our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and leader in bio-based products in the world.

Beyond our world-class culture, POET team members enjoy competitive pay and benefits including:

•  Attractive Relocation Assistance and Bonus Programs for qualifying positions and/or locations
• Competitive pay, including shift premium pay for qualifying positions
• Quarterly Profit-Sharing Bonuses, and Bi-Annual Incentive Bonuses
• Individual and family plans for health, dental, & vision insurance, including a generous employer Health Savings Account contribution
• Paid Parental Leave
• A multifaceted wellness program encompassing the whole person - mentally, physically, and spiritually
• Onsite fitness centers or fitness reimbursements
• 401K with company match
• Paid time off and paid holidays
• Tuition reimbursement
• Excellent work-life balance with a 'family-first' culture
• Safety and cold weather gear reimbursements
• Discounted home and auto insurance

JOB SUMMARY

POET Grain is a leader in the grain markets, buying nearly 1 billion bushels of grain each year. The Grain Assistant reports to the local Commodity Manager and is responsible for clerical duties related to the grain origination/merchandising operations at the bioprocessing facility. Core responsibilities for this role are contract administration, ticket application, and processing inbound & outbound truck traffic.  The Grain Assistant also provides backup for the Grain Merchandiser and Scale Technician at the location. 

Applicants should expect an 8-hour work day with some overtime opportunities depending on the volume traded and receiving hours.

DURING A TYPICAL DAY

• Grain contract administration. For example, set up new accounts in grain accounting systems and manage contract signatures and past-due shipments.
• Maintain audit-ready electronic files.
• Apply scale tickets to contracts
• Mail contracts, settlements, and checks
• Manage timely settlement of all grain deliveries per state regulations.
• Assist with rolling contracts, contract adjustments, etc.
• Reconcile daily trade statement of options to contracts entered daily.
• Monitor pricing deadlines, option expiration, double obligation strikes, and final settlements.
• Assist in processing, managing, and paying deferred payment of contracts.
• Daily position reconciliation for multiple commodities.
• Provide support to Grain Merchandisers on contract overruns/underfills.
• Provide support for 3^rd party accounts, including scheduling and monitoring deliveries.
• Share contract and settlement information with POET Grain accounting and trade support teams, as requested.
• Data entry into various programs to track and report daily activity.
• Provide backup scale coverage daily, as needed.
• Telephone reception as needed.
• Champion POET in the community.
• Since we’re all about teamwork and getting the job done, your skill may be put to many other uses!

QUALIFICATIONS: WHAT YOU NEED TO BRING

• High school diploma or equivalent required.
• One (1) to five (5) years of administrative assistant or accounting experience or other agriculture customer service experience preferred with a demonstrated background of success.
• Demonstrated ability to communicate effectively (written and verbal) and accurately enter data.
• Consistently demonstrate excellent customer service with a positive, friendly attitude while maintaining confidentiality.

STRENGTHS OF A SUCCESSFUL CANDIDATE

• You have grain accounting experience, preferred but not required.
• You demonstrate the ability to prioritize in a fast-paced environment.
• You can work independently and exercise sound business judgment and discretion.
• You are proficient in Microsoft Word, Excel, Outlook, and OneNote and can learn new software applications.
• You demonstrate excellent organizational skills and the ability to multi-task
• You work well within a team.
• You have experience with or the ability to learn and follow grain contract policies and regulations.
• You have experience with or the ability to learn receiving/grading policies and procedures.
• You demonstrate high personal integrity, working honestly and ethically.
• You are innovative and willing to embrace/promote change.
• You have a sense of urgency and demonstrate problem-solving and critical-thinking skills.
• You can effectively interact with individuals at all levels within/outside the organization.