Procurement Specialist - Expeditor

Responsible for expediting of project materials. Provide continuous insight into supplier’s progress towards meeting purchase order requirements, particularly around delivery schedules. Procurement Expeditor may also perform a variety of other functions as required to support procurement activities for assigned projects.

• This position qualifies for the NANA Worley employee referral program, available only to current NANA Worley employees*
  
  
  

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Procurement

• Expedite assigned purchase orders to ensure materials will meet ship date as stated on Purchase Order
• Report status of material deliveries through comments on Material Status Report (MSR)
• Book, track, and maintain on-time delivery of goods between vendors and warehouses to final destination for north slope projects.
• Work with NW Quality / SQS on all materials that require inspection to ensure SQS complete prior to material shipment
• Issue supplier Inspection Release Certificate (IRC)
• Attend weekly procurement meeting for assigned projects
• Assist COPA in acquiring transportation rates or services.
• Coordinate truckable module movements with COPA Logistics Professionals, fabrication shop, and construction
• Include the COPA Logistics Professionals in all logistics decisions with the exception of LTL freight movements.
• Develop and maintain relationships with carriers.
• Ensure carrier’s compliance with our company policies/procedures for transit/deliver.
• Plan or implement improvements to internal or external logistic systems or process.
• Ensure that material is properly stored and maintained, and that proper care and maintenance of material is documented.
• Ensure Purchase Orders packaging / handling requirements are met for materials procured.
• Perform shop visits as necessary for actual status and progress.
• Communicate to procurement specialist any materials that will not meet project schedule
• Present options on late materials to meet project schedule, i.e. expediting shipping methods, partial shipments
• Evaluate facts regarding expediting-related problem areas, determine the most appropriate remedial actions and implement such actions through available means.
• Monitor project performance to facilitate early identification and resolution of potential expediting related problems, changes, disputes and claims.
  
  
  

Quality Management

• Ensure best practice, continuous improvement initiatives and lessons learnt are understood and implemented.
• Commit to continuous improvement of your knowledge and identify and implement improvements to NANA WorleyParsons business processes.
• Adhere to NANA WorleyParsons policies and procedures.
  
  
  

Communications Management

• Demonstrate professional and open communication to all internal and external interfaces.
• Demonstrate understanding of relevant interfaces and communications channels.
• Develop and provide accurate and timely work product for the BP Core Project Program.
• Facilitate communication between engineering, procurement and document control
  
  
  

ROLE SPECIFIC

System Knowledge and Communication

• Display Proficient knowledge of SAP modules and associated work processes.
• Provide guidance to continually improve training methods delivered by the local teams to projects.
• Superior communication and problem-solving skills to include developing recovery plans in the face of logistical issues.
  
  
  

STANDARD COMPETENCIES

All Personnel

• Proactive, goal oriented with excellent attention to detail.
• Excellent customer focus and able to consistently meet NANA WorleyParsons and its client’s needs.
• Effectively manages change to work tasks and the work environment, and assists others with adapting to change.
• A person of integrity who is trusted by others and consistently honours their commitments.
• Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
• Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.
• Demonstrates initiative and a willingness to learn and continuously improve on performance.
• Able to work on multiple projects of various sizes and complexity, if necessary.
• Able to work effectively in small to large multi-discipline teams, and share and transfer knowledge within teams.
  
  
  

Required

• Associate degree or equivalent qualification/experience in engineering procurement with a minimum of 3 years’ experience in Vendor Data process and minimum of 1 year experience in material requisitioning process in oil and gas industry
• Excellent customer service experience required
• Advanced technical, practical and commercial experience.
• Leadership and communication skills and an understanding of the need for customer focus in a project driven environment.
  
  
  

Guide

• Create and update requisition in the Requisition Planning module of SmartPlant Materials.
• Assist engineers with creating new requisition in SmartPlant Materials
• Assist buyers with creating new purchase order in SmartPlant Materials.
  
  
  

General Accountabilities

• Comply and keep up-to-date with the behaviour and business practices outlined in WorleyParsons Processes, and with all applicable laws, regulations and standards.
• Encourage a team based work environment that leverages the expertise and knowledge of the team and nurtures a climate of care and trust.
• Deliver quality services and demonstrate a commitment to understand and meet customer needs.
• Demonstrate a visible and active commitment to achieving the OneWay Vision and its associated requirements.
• Travel as required, including travel related to projects and to maintain links with other WorleyParsons offices.
• Act in the best interests of WorleyParsons at all times.
• Perform any other duties that a reasonably required from time to time.
  
  
  

Competency

To perform the job successfully, an individual should demonstrate the following competencies

Analytical

Synthesizes complex or diverse information;

Collects and researches data;

Uses intuition and experience to complement data;

Designs workflows and procedures.

Design

Generates creative solutions;

Translates concepts and information into images;

Uses feedback to modify designs;

Applies design principles;

Demonstrates attention to detail.

Problem Solving

Identifies and resolves problems in a timely manner;

Gathers and analyzes information skillfully;

Develops alternative solutions;

Works well in group problem solving situations;

Uses reason even when dealing with emotional topics.

Technical Skills

Assesses own strengths and weaknesses;

Pursues training and development opportunities;

Strives to continuously build knowledge and skills;

Shares expertise with others.

Interpersonal

Focuses on solving conflict, not blaming;

Maintains confidentiality;

Listens to others without interrupting;

Keeps emotions under control;

Remains open to others' ideas and tries new things.

Oral Communication

Speaks clearly and persuasively in positive or negative situations;

Listens and gets clarification;

Responds well to questions;

Demonstrates group presentation skills;

Participates in meetings.

Team Work

Balances team and individual responsibilities;

Exhibits objectivity and openness to others' views;

Gives and welcomes feedback;

Contributes to building a positive team spirit;

Puts success of team above own interests;

Able to build moral and group commitments to goals and objectives;

Supports others’ efforts to succeed;

Recognizes accomplishments of other team members.

Written Communication

Writes clearly and informatively;

Edits work for spelling and grammar;

Varies writing style to meet needs;

Presents numerical data effectively;

Able to read and interpret written information.

Strategic Thinking

Develops strategies to achieve long-term success.

Safety and Security

Observes safety and security procedures.

Language Ability

Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from clients, regulatory agencies, or members of the business community. Ability to write articles for publication that conform to prescribed style and format.

Math Ability

Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Ability to apply mathematical operations to such tasks as frequency distribution and determination of test reliability and validity.

Reasoning Ability

Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills

To perform this job successfully, an individual should be Proficient in MS Word; MS Excel. Preferred at least 1+ years in the use and understanding of SmartPlant Materials Software. Experience with SharePoint a plus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 10 pounds.