Project Administrative Assistant

Job Description

Hill International is seeking a Project Administrative Assistant in Phoenix, Arizona

The Project Administrative Assistant position provides a wide variety of administrative support activities for an assigned construction project. Typical duties include preparing correspondence and formatting reports, high volumes of meeting scheduling (via MS Outlook), taking meeting minutes, processing records, and maintaining records and files. This is a full time on-site position at the client’s office in Phoenix, AZ.

Responsibilities

• Scheduling, participating in, and setting up meetings, which includes preparing agendas, disseminating meeting information, scheduling conference rooms, audio visual equipment set up, sending out meeting reminders, taking meeting minutes, and preparing and disseminating meeting minutes.
• Assists Project Manager / Project Team in document control functions including distribution, and logging of documents and emails in the Capital Development Division’s Project Controls System (Aconex) for file management.
• Proofs, edits, and prepares correspondence, forms, documents, and reports using Microsoft Office Suite.
• Monitors and maintains supply inventory which includes ordering, stocking, and distributing supplies and equipment for field office team.
• Performs special projects and completes all other duties as assigned or requested for the general support of the project team.
  
  

Qualifications

• 3 years’ experience in administration is required with experience in the construction industry preferred
• Requires expertise in MS Word, Excel, Outlook, and PowerPoint
• Ability to perform work under extreme time constraints with high attention to detail
• Ability to exercise independent judgment and initiative in organizing and prioritizing workload
• Strong interpersonal and communications skills
• Professional demeanor, maintain confidentiality, and versatility are necessary as well as the ability to work well with staff of all levels, employers and outside agencies
• Requires organizational, and coordination skills and ability to produce written documents with clear, organized thoughts, punctuation, and grammar
• Excellent phone and customer service skills are required
• Skilled in maintaining databases, preparing a variety of business correspondence and reports, using computers and related software applications and filing
• Skilled with recordkeeping, typing, providing customer service, prioritizing work, performing multiple tasks simultaneously, entering information into a database
• Experienced in maintaining a variety of records, files, and documents, preparing meeting agendas and minutes, effective communication at a level sufficient to exchange or convey information and to receive work direction
• This is a full time on-site position at the client’s office in Phoenix, AZ
  
  

Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

About Us

Hill International, with more than 3,200 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, dispute resolution, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest construction management firms in the United States. For more information on Hill, please visit our website at www.hillintl.com .

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Hill is a proud member of the Global Infrastructure Solutions, Inc. family of companies. Learn more about GISI at www.gisi.com .

Hill International is an Equal Opportunity Employer/Minority/Female/Veteran/Disabled

Note: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.

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