Project Assistant

We have an exciting opportunity for a Project Assistant to provide critical administrative support to an organization's Transportation Department, facilitating the effective management and execution of transportation projects. This role demands strong administrative capabilities, attention to detail, and excellent organizational skills.

Main Duties:
* Manage and maintain project documentation, ensuring all files are up-to-date and properly organized.
* Track project timelines and milestones, providing regular updates to ensure projects remain on schedule.
* Assist in the coordination of project activities, including scheduling meetings, recording minutes, and communicating action items.
* Handle correspondence related to projects, including drafting and sending emails, letters, and reports.
* Support project procurement processes, including tracking purchase orders and liaising with vendors for reports and payment.
* Assist in resolving community issues related to transportation projects, such as inquiries about street lights, speed bumps, and road repairs.
* Facilitate communication among project team members, stakeholders, and external parties to ensure effective collaboration.

Must-Have Skills:
* Strong administrative skills with a proven ability to manage multiple tasks efficiently.
* Excellent organizational and time management skills, with a keen attention to detail.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
* Strong written and verbal communication skills, capable of effectively conveying information to all levels of staff and external partners.
* Ability to work independently and as part of a team, with a proactive approach to problem-solving.
* Experience in handling confidential and sensitive information with discretion.