Project Coordinator

About the Company:

We are the Taurus Industrial Group - a leader in creating solutions through Safety, Quality, and advanced technology. Across all we do, we aim to champion our employees, value our customers, and society.

About the Role:

The Project Coordinator manages on-site timekeeping responsibilities for turnaround projects as well as coordinates shift labor allocations, travel/hotel accommodations and recording of all receipt submittal using TRACKS software and/or other customer systems. The goal is to increase efficiency, profitability, and customer satisfaction

Responsibilities:

• Primary responsibilities include coordination of specified rentals, repairs, products, and services, within assigned region.
• Coordinating the quotation stage, order management process, completion of invoicing and aiding with the cash collection process using Vista / Viewpoint software.
• Collaborate with the Territory Manager to generate quotes in an ERP system, Excel, RM/SharePoint system, and/or Microsoft Office Word.
• Act as liaison between the Customer, Territory Manager, Operations, Manufacturing, Engineering and Purchasing, to construct quotations.
• Ensure on-time deliveries of service, rentals, repairs, and/or products.
• Communicate via e-mail, phone or in person, with the customer and Territory Manager, to generate quotes, collect new purchase orders while managing the life of the order from quoting through invoicing. Occasionally, may require accessing/updating customer billing systems to collect payment.
• Occasional collaboration with the A/R team after the invoice stage to ensure proper cash collection.
• Perform all duties in accordance with ISO-9001 procedures.
• Local travel for projects required.

Qualifications:

• Associate of Business Communications, or a minimum 3 years’ experience.
• Strong Organizational Skills and Multi-Tasking – the order management process involves a variety of documentations that requires attention to detail and organization to perform successfully.
• Demonstrated ability to navigate ERP systems, and Microsoft Office (Excel, Word, Outlook, PowerPoint, Adobe).
• Excellent communication skills (written and verbal) – a constant interaction with the operations team, customers, and sales team.
• Customer service presence – the ability to interface with the customer and promote a positive company image.
• Demonstrated ability to take the initiative to improve processes.
• Strong problem-solving skills.
• Accuracy – Ability to perform work accurately and thoroughly.
• Detail Oriented – Ability to pay attention to the details of a project or task.
• Working under pressure – ability to complete assigned tasks under stressful situations and to adapt to changing priorities in fast paced environment.

Preferred Skills:

• TRACKS System or equivalent timekeeping system, experience preferred.
• Vista / Viewpoint experience preferred.
• Experience in Gas, Oil, Power, or Steel industry preferred.
• 2+ years of experience in Account Billing and Quotation preferred.

Pay range and compensation package:

Commensurate with experience.

Equal Opportunity Statement:

The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.