Project Manager

Job Title: Project Manager

Location: Iowa City, IA – On Site

Start Date: 08/12/2024

End Date: 01/27/2025

Provide project management support to lead and direct multiple large-scale strategic, mission-critical projects, using bestpractices, standard status reporting, templates, tools, and consultation services.

The PMO provides Project Management support for the University of Iowa Health Care community, through the application of the Project Management Institute global standard methodology, for delivering projects within budget, on schedule, according to scope, and in a way that best contributes to accomplishing the University of Iowa Health Care strategic plan. The responsibility for this position will be to ensure that project goals and objectives are met, within the established time frames, budgetary and hospital requirements; preparing project status reports, resource management, conducting/facilitating project meetings, ensuring the project progress on schedule, addressing constraints, mitigating risks and challenges in a timely manner. This position will work with a range of stakeholders including staff-level employees, department-level leadership, hospital administration, medical & clinical staff, division leadership and technical users to analyze project requirements, develop implementation strategies and provide guidance and oversight throughout the program/project management life cycle, serving as change agents for the organization, working effectively in a diverse environment.

Health Care Information Systems (HCIS) provides and supports information and communication systems and technology that facilitate quality patient care, progressive medical education, and innovative research.. This project manager will be dedicated to supporting, leading, and overseeing the Health Care Information Systems strategic initiatives across the enterprise.  

The responsibility for this position will be to employ basic project management skills to ensure that Health Care Information Systems (HCIS) project goals and objectives are met within the established requirements. Duties include, but are not limited to, preparing project status reports, tracking resource management, conducting/facilitating project meetings, ensuring the project progress on schedule, addressing constraints, and mitigating risks and challenges in a timely manner. 

Advanced project management skills associated with this position will require the ability to work with a range of stakeholders including staff-level employees, department-level leadership, Health Care Information Systems, hospital administration, medical & clinical staff, division leadership, technical and non-technical users.  It will be the responsibility of the project manager to analyze project requirements, develop implementation strategies and provide guidance and oversight throughout the program/project management life cycle, serving as a change agent for the organization and working effectively in a diverse environment in conjunction with the project leaders and executive sponsors

Position Responsibilities

• Support senior leadership in executing on the UI Health Care values and Information Systems goals. 
• Partner with Heath Care Information Systems and other internal and external stakeholders to successfully implement information systems initiatives and projects. 
• Drive leadership awareness, commitment, and accountability for the HCIS initiatives and project outcomes across the organization through defined deliverables and measurable performance metrics. 
• Gather and report on progress against action plans and expected benefits realization. 
• Plans, estimates, staffs, organizes, and manages multiple large-scale projects.
• Identifies common risks and addresses them with contingency plans and options.
• Holds regular and ad-hoc project reviews and status meetings with project team, sponsors, and clients.
• Champions and mentors project organization methodology, tools, and techniques.
• Employs appropriate techniques for maintaining team enthusiasm, energy, and focus.
• Communicates both within the team and to stakeholders.
• Establishes and assures effective teamwork, communications, and reporting at the project level and at the management and stakeholder level for the status of projects.
• Develops continuous improvement and feedback processes to act upon lessons learned to improve the efficiency of the project management methodology.
• Gives continuing feedback, recognizes achievement, and recommends improvement.
• Mentor other staff in the field of project management.
• Lead and direct one large-scale project, multiple projects, related or high-priority projects requiring considerable resources and high levels of functional integration.
• Facilitate the ultimate success of projects by working to monitor cost, scheduled progress, and project performance.
• Expert knowledge of PM methodology, tools, and techniques (PMP).
• Organizes projects that span disciplines, geographic areas, and business cultures.
• Plans for allocation of project resources in line with unit goals, strategic and business objectives.
• Coordinates team efforts on multiple concurrent large-scale projects.
• Consults on project planning, estimating, scheduling of high-risk, high-impact projects.
• Verifies and confirms project funding and budget assignments and allocations.
• Communicate with executive leadership regarding status of specific projects.
• Identify high-level risks, assumptions, and constraints using expertise and judgment.
• Obtain senior management approval for the project by presenting the project charter or project management plan and its related costs and benefits.
• Establish communication plans and roll out strategies.
• Controls strategic and mission-critical projects involving multiple parties.
• Indirectly manages projects providing project management best practices, training, and mentoring to project stakeholders and team members.
• Creates and maintains project lists of issues and potential problems.
• Execute project management plan and assure project(s) meets the targeted goals and objectives; managing risks associated with scope changes.
• Review project resource allocation and provide recommendations where needed.
• Manage changes to project scope, project schedule, and project budget using appropriate tools and techniques.
• Identifies reporting and control requirements and reflects them in all project plans.
• Develops and maintains a positive, collaborative relationship with project stakeholder Imposes conformance on project plans, reports, and reviews.
• Builds consensus among managerial, technical, and business stakeholders.
• Provide evaluation input for staff assigned to projects under his/her direction.
• Measure project performance using appropriate tools and techniques to monitor progress.
• Captures, records, aggregates, and reports project status across groups.
• Cooperates with project team members to produce status report updates.
• Conducts and reports on project budget variance analysis.
• May provide functional and/or administrative supervision of staff. May hire, develop, and manage the performance of staff; assure staff is compliant with UI policies and procedures.
• Mentor and coach Project Managers and Project Coordinators. Plan and conduct project management specific training sessions.
• Advanced leadership and general management skills. Advance communication, negotiation, conflict resolution capabilities.
• Demonstrated understanding of organizational environment and project alignment to corporate objectives.