The Proposals Coordinator, Global Client Pursuits (GCP) will provide support to the pitch expert team that will delegate work to them, and offer guidance, instructions, and constructive feedback throughout the pitch lifecycle, in collaboration with the regional Studio Lead. As part of their role, the role holder will be assigned to a proposal and act as a dedicated member of the pitch team tasked with developing the opportunity. They will prepare first draft proposals based on the pitch lead's brief and offer continuous support throughout the pitch life-cycle.
The Coordinator will sit in the Pitch Delivery Studio, which is based in one of the "follow the sun" shared Service Centers in Manila, Tampa, or Buenos Aires.
Shift: Monday - Friday
Flexible Schedule Between The Hours of: 9am - 7pm EST
Responsibilities:
Principally responsible for these key areas of the bid process:
1. Proposal support
Contribute to the team's pitch enablement strategy, which includes supporting the Delivery Studio and expert team in maintaining centralized pitch content, tools, templates, trackers, technology, and training to enable firm-wide pitch delivery by BD teams and lawyers
Preparing first draft proposals based on the pitch lead's brief including, gathering relevant content from Firm tools and precedents, external website, sourcing and editing CVs, Firm experience searches and preliminary selection, rate cards, formatting tasks (e.g., request image searches, cleaning of documents)
Developing presentation materials, including placemats for GCP-led pitches and pursuits
Coordinating and organizing input from multiple offices (e.g., outreach re CVs, capability matrices, deals, etc.)
Populating client templates and client questionnaires hosted on portals
Formatting and proofreading GCP-led proposals
On-time draft delivery of proposals and input — meeting internal deadlines and requirements
Continued support throughout the pitch life cycle
2. Pitch- Research and Reporting
Research for proposal strategy development (including pre-panel planning) covering past proposals, terms & conditions, running financial reports, client research (or liaising with the research team)
Upload materials and edit entries in the pitch tool (Qorus) and pitch and panel trackers, following pitch submission
Monitoring and following up on the outcome of proposals with the pitch lead and updating the trackers accordingly
3. Pitch Enablement
Liaise with other of the Firm's departments to update pitch tool (Qorus) content revised/created in the context of a proposal
Shadow pitch experts on teleconsultations
Guide local offices in navigating the various pitch tools
4. Intake support
Be the second layer of backup for GCP's Intake team and processes regularly. (i.e., administration of pitch assessments, assignments, and SNow tracking)
Perform all job duties with a commitment to providing superior services to our clients, producing work products of the highest quality, and fostering an atmosphere of teamwork
Skills and Experience:
Bachelor’s degree or equivalent relevant work experience
Prior work experience in a business development role in a business and/or professional services environment is required
Hands-on experience in proposal development including writing and project management would be a significant advantage
Excellent writing and oral communications skills in English, including grammar, spelling, and punctuation
Able to take initiative, set priorities, and see projects through to completion to creatively solve problems and implement solutions
Excellent organizational and project management skills
Strong communication and interpersonal skills
Client service focus, flexibility, can-do attitude; motivation and enthusiasm; personal drive and energy
Experience in BD/ communications in professional services is advantageous
Proficiency in Microsoft Office, particularly PowerPoint, Word, and Excel is a must, and Photoshop is good to have
Using web-based and library resources for BD intelligence gathering
Seniority Level
Associate
Industry
Law Practice
Employment Type
Full-time
Job Functions
Marketing Writing/Editing
Seniority level
Associate
Employment type
Full-time
Job function
Business Development, Legal, and Writing/Editing
Industries
Law Practice and Legal Services
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