Proposal Coordinator – Division of Research Administration
Fully remote, hybrid, or in-person work options available
Salary will be based on experience and qualifications. Market Range 10
Description
The Division of Research Administration (DRA), the central sponsored programs office for the University of Tennessee, Knoxville, seeks a full-time Proposal Coordinator to assist faculty and staff in the preparation, review, and submission of applications for external funding.DRA strives to provide the highest quality of support to faculty, staff, and research administrators.
This position performs routine sponsored programs activities associated with proposal reviews and submissions and learns the concepts of re-budgets and no cost time extensions.
DRA is committed to the professional development of its team and supports and encourages attendance to NCURA, SRA, and other member organizations pertinent to the research administration field. In addition, DRA has an approved Career Path which offers opportunity for promotion within the office.
Position Responsibilities
Engages in routine sponsored programs activities inclusive of proposal reviews and proposal submissions:
Prepare project budgets consistent with UT budget object codes
Understand and apply financial principles in OMB circular A-21, Al10, A133 and Uniform Guidance
Apply funding agency rules and regulations effectively and accurately
Use multiple electronic submission systems
Use multiple UT internal tracking and accounting systems
Possess the ability to understand and analyze Request for Proposals (solicitations) and communicates that information to faculty, peers, administrators, staff, and researchers
Learn UT fiscal policies related to sponsored programs and apply it to work assignments correctly
Provide thorough review and analysis of applications for external funding in accordance with UT policies and procedures
Provide support to the Research Development Team as a team member with another Sponsored Programs Administrator as the lead
Able to identify internal and external sources of funding and advise faculty on both
Recognize the need for compliance and directs Investigators to compliance officers
Understand basic requirements of IRB, IACUC, Export Control, and Bio-Safety
Consult with Assistant Directors and/or Directors on issues related to sponsored programs.Seek advice and assistance as needed
Participate in the Mentor/Mentee Program.
Participate in DRA initiatives, such as RAOR, Newsletter and any other initiatives that arise.
Engages In Knowledge Acquisition And Training In Order To Function Independently As a Sponsored Programs Administrator Inclusive Of All Necessary Tools, Systems, And Concepts
Learn the concept of rebudget and review the rebudget documentation for accuracy and assist with processing them
Learn the concept of no cost time extension and review documentation for accuracy and assist withprocessing them
Minimum Required Skills And Abilities
Must have excellent interpersonal skills and the ability to work individually and in a team environment
Ability to manage competing priorities and meet time-sensitive deadlines
Ability to maintain a strong customer-service oriented environment
Must have strong verbal and written communication skills with a demonstrated ability to communicate effectively
Must demonstrate the ability to communicate in the English language including excellent reading comprehension skills
Must possess the ability to work collaboratively with others
Must have excellent organizational, analytical, and problem solving skills
Must demonstrate the ability to work with a detail orientation and a high level of initiative
Must have knowledge and proficiency with Microsoft Office tools, in particular with Excel
Must have knowledge of sponsor specific submission systems (Fastlane and Grants.gov)
Preferred/Desired Qualifications
Knowledge of federal contract and grant provisions including federal acquisition regulations (FAR)
Knowledge of federal guidance with regard to grants and contracts administration including OMB Circular A-21, A133, and Uniform Guidance
Knowledge of federal proposal submission systems and electronic submission portals
Job
Other Professional
Primary Location
US-Tennessee-knoxville
Organization
Office Of Research Innov & Econ Develop
Campus/Institute
Knoxville
Schedule
Full-time
Job Posting
Jun 12, 2024, 10:38:11 AM
Minimum Required Education And Experience
Bachelor’s Degree
Minimum 1 year experience working in Research Administration
Preferred/Desired Experience
Certified Research Administrator (CRA)
Prefer prior administrative experience within a University, Federal Laboratory, or other research intensive environment. Demonstrated experience communicating to various audiences.
Additional Information
Please attach the following electronic documents to the application: Cover letter, resume, and the names, email addresses, and telephone numbers of at least three professional references.
Applications will be reviewed immediately and continue until the position is filled.
Contact: Joy Ritchey ( joy.ritchey@utk.edu )
Related Websites
Division of Research Administration: https://research.utk.edu/research-administration/
Office of Research, Innovation & Economic Development: https://research.utk.edu/oried/