We are seeking an experienced Receptionist to support the United States Attorney’s Office (USAO) Eastern District of Pennsylvania. Your scope of work focuses on providing comprehensive reception support and general clerical services, ensuring efficient management of front desk operations and administrative tasks.
This is a part-time opportunity in which we'll provide competitive pay, job stability and security.
Apply today!
Responsibilities
Provide receptionist duties at the front desk
Receive visitors and telephone callers
Maintain visitor badges
Furnish requested information concerning matters and cases, functions, and general procedures of the office
Determine which calls and visitors should be referred to Assistant United States Attorneys (AUSAs) and support staff
Respond to inquiries, providing general information regarding office programs
Advise caller/visitor to contact the appropriate federal, state, or local agencies for matters outside the USAO's purview
Furnish the needed address and/or telephone number when available
Maintain directories, office personnel lists, guides, and references to provide a variety of information on inquiries
Receive, review, and distribute incoming mail, including service of legal process
Maintain miscellaneous files so that correspondence research can be made for unfamiliar material received
Check mail and annotate accordingly (e.g., date stamp, attorney assigned, case number, etc.)
Ensure mail received is appropriately screened and distributed timely
Notify staff when material is received via special shipment (e.g., Federal Express, UPS, etc.) or fax transmission
Place special shipment or fax transmission material in the appropriate internal mailbox
Provide courier services to the federal courthouse and federal building (i.e., file, deliver, or retrieve legal documents)
Provide general copying and faxing services
Assist the office with large case-related mailings by photocopying, stuffing, sealing, and postage-metering envelopes
Knowledge & Skills
Ability to type 40 WPM or more
Knowledge of general office processes, procedures, and practices
Knowledge of Microsoft Office software programs (e.g., Word, PowerPoint, Excel, Outlook, etc.)
Knowledge of WordPerfect Office Suite (e.g., WordPerfect, Quattro Pro, Presentations, etc.)
Proficient in operating a computer terminal, PC, and word processor
Strong communication and organizational skills
BACKGROUND
2 years of relevant and progressive experience in reception and or clerical support
EDUCATION
Highschool diploma or equivalent required
Bachelor’s degree preferred
LOCATION
Philadelphia, PA 19106
TELEWORK
N/A
CLEARANCE
U.S. citizenship required as it supports the U.S. federal government
CLIENT
Department of Justice (DOJ)
TRAVEL
Travel is not required
WORK HOURS
24 hours per week
EMPLOYMENT CLASSIFICATION
Employment Classification Eligibility — Nonexempt
RELOCATION
Not eligible for relocation benefits
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
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Seniority level
Entry level
Employment type
Part-time
Job function
Administrative
Industries
Internet Publishing
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