Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.
Qualifications:Education/Certification:
High school diploma or GED
Special Knowledge/Skills
Ability to operate multi-line phone system
Effective public relations, organization, communication, and interpersonal skills
Ability to speak, read, and understands English
Ability to read and comprehend instructions
Ability to effectively present information in one-on-one situations
Proficient in keyboarding and file maintenance
Experience
One yearof clerical experience in an office setting
Major Responsibilities And Duties
Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
Maintain visitor log and issue visitor passes.
Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
Receive deliveries and disseminate materials and information to the appropriate parties, including sorting internal and external mail deliveries. Other Duties and
Provide clerical assistance for Communications and Curriculum & Instruction departments.
Compile, maintain, and file all reports, records, and other documents as required.
Maintain confidentiality of information.
Report to work in a timely manner according to assigned schedule.
Lock/unlock building and turn on/off office equipment on a daily basis.
Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.
Maintain professional interactions with staff, parents, community and visitors.
Demonstrate the ability to remain calm and withstand pressures.
Demonstrate flexibility to change in routine and adapt quickly to changing situations.
Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
Supervisory Responsibilities
Student workers.
Equipment Used
Personal computer or online computer terminal, printer, calculator, and copier.
Repetitive hand motions; prolonged use of computer.
Regular district-wide travel to multiple work locations as assigned. Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Regularly perform multiple, highly complex, tasks with a need to periodically upgrade skills in order to meet changing job conditions and compliance with legal guideline. Flexibility is required to independently work with others in a wide variety of circumstances and integrating into different school environments. Occasionally work prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Education Administration Programs
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