Secretary-9

Job Description

This employee is Secretary to the Region Manager. The Region Manager’s Secretary position requires a high level of professionalism. Receives and screens visitors and telephone calls, schedule appointments and conferences for the Region Manager. Knowledgeable of the Agency’s and the department’s operations, policies and procedures, and the Region Manager’s viewpoint. Establishes and maintains office files, logs, indexes, and records. Ability to take minutes of meetings and transcribe the minutes. Experienced in the use of a computer and various software packages, i.e. WORD, EXCEL, SIGMA, OMNI, etc. Proofread documents and reports for typographical and grammatical errors.

This position is located at

Pontiac Probation

North Office Building

1200 N. Telegraph Rd.

Building 26 East

Pontiac, MI 48341

Position Description

Job Specification

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

Required Education And Experience

Education

Educational level typically acquired through completion of high school.

Experience

Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Additional Requirements And Information

Certain positions may require a criminal history background check.

• REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.
  
  

As part of this effort, all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct CS-1783 form (Note: you do not need to fill out the form).

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.

All required documents must be attached and submitted at the time of application for further consideration. Applications must be submitted through NEOGOV to be considered. Applicants will need to provide proof of passing a typing test at the interview.

If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services at (800) 788-1766.

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.