Senior Administrative Associate

Primary Purpose

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Education/Certification

High school diploma or GED, successfully pass MISD literacy test

Special Knowledge/Skills

• Proficient typing, word processing, and file maintenance skills
• Knowledge of basic accounting principles
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word documents
  
  

Minimum Experience

One to three years of secretarial experience, preferably in public education environment

Essential Job Functions

• Prepare written correspondence forms, schedules, or reports.
• Prepare meeting agendas, honor rolls, graduation lists, and campus communication as requested.
• Ensure work is correct, neat, and completed in a reasonable time, and meets, required deadlines.
• Maintain daily records for substitute teachers.
• Maintain a log of visitors to school.
• Maintain campus calendar of events.
• Schedule meetings and appointments and maintain calendar for principal.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain physical and computerized files including inventory of campus office supplies, mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.
• Receive, store, and issue supplies and equipment.
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of ledger(s).
• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality.
• Report to work in a timely manner according to assigned schedule.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.
  
  

Professional Conduct

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid gossip, or speaking badly about the district and district personnel.
  
  

Supervisory Responsibilities

None

Equipment Used

Personal or laptop computer, printer, copier, fax machine, calculator, telephone, electronic mobile devices, projector, and display monitor

Working Conditions

Physical Demands/Mental Demands/Environmental Factors

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Predictable and regular attendance expected.