Senior Contracting Assistant - Hybrid Role in Virginia/DC Metro Area

Location

Hybrid (Herndon, VA for training and meetings; Remote for routine work)

Description

Are you an experienced administrative professional seeking a new remote career opportunity? We are looking for local candidates from the Virginia/DC Metro area to join our team as a Contracting Assistant. In this role, you will provide essential research, reporting, analysis, administrative support, and customer service to both internal staff and external clients.

Responsibilities

Contract Administration:

• Assist in the preparation of contract renewals, addendums, and RFPs for hotels related to various events.
• Review and update contract templates for different events and years.
• Collect data and follow up with hotels on the status of addendums and RFPs.
• Maintain and update contract folders, ensuring final PDFs are saved in the Completed File for each hotel.
• Update the Hotel Rebate Grid upon contract completion.
• Update spreadsheets and documents for reporting purposes as needed.
• Enter reminders into Outlook for follow-ups on rates and contract updates before events.
  
  

Inventory Support

• Assist with contract and rate updates for event entry and follow-up.
• Learn hotel contract paragraphs to master negotiation areas and important requirements.
  
  

Team Support

• Support the Account Management team during peak seasons with administrative and customer service tasks for hotels, attendees, and staff as needed.
• Work with Account Directors on special projects as directed.
  
  

Qualifications

• Experience: Minimum of 5 years of administrative/customer service experience, with hotel sales administrative support being a plus.
• Skills: Strong administrative skills in an office/corporate environment, excellent written and verbal communication skills, and proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Independence: Ability to work independently while coordinating with other departments and team members.
• Multitasking: Strong multitasking skills and attention to detail.
• Customer Service: Proven customer service and strong interpersonal skills, with confidence and professionalism in working with clients, guests, and hotel contacts.
• Organization: Demonstrated strong organizational skills, efficiently managing tasks, prioritizing workload, and consistently meeting deadlines.
• Initiative: Resourceful, strives for quality results, and takes initiative.
• Remote Work: Ability to excel in a remote work environment while maintaining a professional, distraction-free setting.
• Attendance: Proven attendance record expected.
  
  

Additional Notes

• Our office is located in Herndon, VA, where you will attend training and meetings. This position offers the ability to work from home in a professional office setting for routine tasks.
• We offer competitive salaries based on relevant experience, as well as full-time benefits.
• Our company is an equal opportunity employer (EOE).
  
  

About The Role

As a Contracting Assistant, you will be a vital part of our team, managing every aspect of housing - from negotiating the best hotel rates and terms to managing contracts. You will have the opportunity to demonstrate your strong organizational skills and commitment to excellence in customer service throughout the event cycle.

If you are a motivated, detail-oriented professional seeking a remote work opportunity with a dynamic team, we invite you to apply!

Employment Type: Full-Time