Senior Event Coordinator

Senior Event Associate sought to join our fun and fast-paced production team ASAP!

RGI events is an award-winning special events production firm and design atelier providing 360-degree strategic services for discerning clients around the world. We connect organizations to audiences through the power of shared experiences, drawing on over two decades of successes and an unshakable belief in what can be achieved when we gather together.

Starting Salary is $74 - $80,000/year depending on experience and qualifications, plus robust bonus structure averaging an additional $20-30k+ per year.

We are innovative thinkers, mission-driven collaborators, and ambitious dreamers who challenge the status quo—always ready to test the limits of creativity and our imagination. Our production philosophy is rooted in a commitment to delivering seamless logistics through an unwavering attention to the unique needs of each client. Our design sensibility is shaped by our desire to delight the eye and energize the mind. Together, these priorities create engaging experiences that do the hard work of advancing agendas while feeling effortless, inspiring both our clients and their audiences.

Our clients include LOREAL USA, The Washington Nationals, Hilton, Nike, OPI, KISS Cosmetics, La Roche Posay, SkinCeuticals, Dior, The American Red Cross, The Lawyers Committee for Civil Rights Under Law, Hewlett-Packard, SpaceX, Project HOPE, The European Union Delegation to the United States, The Atlantic Council and more.

We are a group of dedicated, female-led, hustlers - creative and enthusiastic. Committed to changing our industry by bringing great work and true ROI to our clients through truly innovative projects. We are advocates of small businesses, localists, the creative economy, entrepreneurship and women in business - so while our new team member does not have to be female - they must share those team values.

Senior Events Associate Key Roles:

This integral position holds complete project responsibility for the successful planning, production and management of our clients projects across the spectrum of events we produce from top to bottom – successfully executing every deliverable needed to bring to life the vision set forth by our company principal for each event to an industry-leading standard strategically achieving our clients goals.

This position, alone or as a team lead depending on the size of the project, manages and executes on all logistical, technical or creative details related to all stages of planning, design and production for our clients

· This position manages and oversees sourcing and contract negotiating of all event suppliers and manage individual and overall events budgets ensuring profitability for the company.

· This position handles logistical support for events and experiences

· This position strategizes and develops operational work flow, lead staffing needs to ensure resources and support are in place, as well as lead any onsite execution (travel maybe required)

This position works with client teams on event concepts & components development

Day to day you will be working as the project lead to move the needle forward on our client's accounts - this may include researching and comparing venues, researching and comparing support vendors (catering/entertainment/printing/décor/audio visual services/photographers etc) setting agendas and taking notes for client meetings, preparing reports, attending walkthroughs and rehearsals, supporting event design and mapping, coordinating mailings (such as event invitations) gathering data (such as attendee RSVPs and guestlists) updating records and timelines for projects and maintaining organization of each project.

Everyday is exciting - every day is different - every day is full of creative opportunities

Key Qualifications:

Hold an Events, Hospitality, PR or similar field of study BA along with 4 years industry experience (we will consider non-BA holders with demonstrated real world industry experience, and certain internships)

MUST have functional mastery of PPT, Xcel, Word, Adobe, Google Business Tools (Drive, Forms, etc), CRM systems - social tables, editing/enhancing software or apps familiarity is a plus - we are a Mac office

Experience creating floorplans, production timelines, cue to cues, sponsor and rsvp management documents, presentation tools and pitch decks - setting, managing and adhering to and reporting on budgets

Experience crafting AV orders, reading, understanding and negotiating event supplier contracts, preparing and submitting permitting applications

Experience leading venue visits, walk throughs, vendor and supplier meetings - providing agendas, follow up notes

Experience managing day-to-day production and planning of special event project as the clients principal POC

You are a self-starter who takes initiative, anticipates client and company needs and solves problems proactively

You can juggle and prioritize multiple projects and responsibilities

You have superior time management skills, and are able to prioritize deliverables with ease

You are a deadline meeting machine

You are OUTSTANDINGLY organized and a passionate perfectionist who never forgets the details

You thrive in a fast-paced, high pressure industry

You meet challenges with a smile, accept critiques gracefully and mesh with a team of women who strive for excellence!

You are flexible and able to pivot priorities, think on your feet and problem solve independently

You listen to directive from senior staff and take creativity into your own hands

You posses a no job is too small mentality

You don't believe in excuses, accept feedback constructively and yearn to learn all you can

Reliable personal transportation or in town transportation plan including the ability to transport boxes and other supplies a must

Must be able to comfortably life 40 lbs and stand for up to 4 hours

It also helps if you:

Are madly ambitious

Tech savvy

Are social (online and IRL)

Trend seeking/setting

Have an eye for aesthetics

Dream big and seek inspiration everyday

You'll love working here because:

You'll have meaningful fulfillment through watching your ideas come to life and make a difference

You'll self-direct and grow based on your passions and strengths in the company

Work from home days and schedule flexibility

Pet friendly office

Company retreats to insta-worthy locales

Travel to out of town jobs

Cool team building activities, event invites and community atmosphere with our company tribe!

We are really, really fun.

TO APPLY:

Please send resume along with creative cover-letter to hello@rgievents.com with job the subject line:

Senior Events Associate Application.

Letter should demonstrate how you meet the above describe need and why YOU are the perfect candidate for the role!

Priority given to applicants who also attach previous work samples – and demonstrate polish and creativity in application!

We respectfully request you do not apply if you are not comfortable with this salary offer. - benefits offered after initial onboarding/review period.

Benefits include paid vacation, work from home flex per month and health insurance (with options for vision and dental) offered after initial employee review period

No teleworking candidates please

Out of area candidates welcome to apply but must be planning to relocate to the DC metro area

Work takes place IN PERSON

MUST be available to start ASAP