Specialist, Executive Communications (Communications)

How You’ll Contribute

The Communications Division uses creative and strategic tools to further the mission of the National Geographic Society (NGS), while maintaining our place as one of the world’s most trusted non-profit organizations and global brands. The team’s creative minds develop and execute mission-driven, on-brand and strategic communications, marketing, creative and impact media for NGS and amplify this content on our own channels, across National Geographic Partners (NGP), and through outside partners and earned media. The team is composed of five integrated departments that play a critical role in promoting NGS’ global narrative, including: Brand & Creative, Content and Editorial Strategy, Engagement and Marketing Strategy, Executive Communications and Strategic Communications.

Integral to the Communications division at NGS, the Executive Communications team provides expert communications counsel, strategy, message development and writing support for the CEO and other executive leaders. Additionally, the team oversees and advances thought leadership and executive visibility strategies to broadly amplify the voices of NGS leaders.

Reporting to the Vice President of CEO Engagement and Executive Communications, the Executive Communications Specialist is a highly organized, detail-oriented, solutions-focused, proactive, adaptable, collaborative and motivated individual with excellent writing skills to achieve the team’s key strategic goals and milestones. Responsibilities will be diverse and multifaceted, generally divided between high-touch tactical support and project management, with writing support and content creation. The ideal candidate will have strong organizational, project management and time management skills with the ability to work independently, while valuing being a pivotal member of the team. In addition, the candidate should bring a passion for storytelling, excellent interpersonal skills — including a collaborative mindset — and a strong commitment to the Society’s Diversity, Equity and Inclusion values.

Your Impact

Responsibilities Include

Project Management & Tactical Support: 40%

In this role, you will provide ongoing project management and tactical support for the Executive Communications team. You will play a key role in planning, organizing, scheduling, and collaborating with individuals and teams across the organization to ensure cohesive and streamlined communications.

Responsibilities Include

• Systematically coordinating day-to-day logistics with internal and external stakeholders to track, document, organize, synchronize and share updates on all communications needs.
• Scheduling meetings, creating agendas and liaising with necessary stakeholders to ensure robust support and execution for meetings, projects and other needs of the Executive Communications team. Capture follow-up actions and, when necessary, communicate the follow-up information to relevant stakeholders.
• Assisting with event logistics, technical support and travel arrangements for various events and engagements. May include on-the-ground staffing and travel.
• Creating and maintaining administrative documents, including calendars, working documents and other resources. Systematically compile and organize information, ensuring accurate data capture to support the team and key partners.
• Supporting other initiatives and projects as needed.
  
  
  

Writing Support: 35%

Working with the Executive Communications team, you will contribute to a variety of writing assignments, including:

• Crafting event briefs, letters, emails, talking points, social media content, scripts, speeches, presentation materials, monthly and quarterly reports and other communications as needed on behalf of National Geographic Society executives.
• Gathering, analyzing, distilling and editing content from various sources to support executive communications messaging.
  
  
  

Research, Fact Check and Archive: 25%

Role

In this role, attention to detail and the ability to effectively organize various types of content will be critical in supporting the team. This includes:

• Conducting thorough research and assisting with fact-checking of executive communications materials to ensure accuracy and messaging alignment.
• Carefully compiling, organizing, and maintaining archives of a wide variety of communications materials, such as keynote speeches, talking points, scripts, letters, statements, presentations and other materials.
  
  
  

What You’ll Bring

Educational Background

Bachelor’s degree in communications, public relations, journalism or related fields.



Minimum Years And Types Of Experience

3+ years of experience in project management, communications or public relations.

Necessary Knowledge and Skills

• Exceptional project management skills with meticulous attention to detail
• Excellent time management skills; capable of maintaining high-quality work within time-sensitive deadlines
• Exceptional interpersonal skills with the ability to cohesively coordinate with people across all levels of the organization
• Superb verbal and written communications skills
• Passionate about storytelling and crafting compelling narratives
• A positive and proactive mindset with openness to constructive feedback
• A self-starter who can work independently but also values being an active part of a team
• A motivated learner with enthusiasm for the National Geographic Society’s mission and values
• Demonstrated discretion and professionalism when handling confidential and sensitive information
  
  
  

Desired Qualifications

• Familiarity and/or experience crafting messages on behalf of organizations or executives
• Experience with content for social and digital platforms
• Proficiency with Google Suite (Gmail, Drive, Docs, Sheets)
• Proficiency with Microsoft Office (Word, Excel and PowerPoint)
• Knowledge of AP Stylebook
  
  
  

Supervision

No direct reports

Salary Information

National Geographic Society offers a competitive and holistic total rewards package. Our compensation structure and transparent pay philosophy are based on industry-specific market data for similar sized nonprofit organizations.

The salary range for this position is $61,200 - $73,000.

In addition, the National Geographic Society offers a competitive and comprehensive benefits package that includes, but is not limited to, medical, dental, and vision insurance; engaging and comprehensive wellness program; 401(k) retirement savings plan with matching contributions after 6 months of employment; flexible paid time off benefits with up to 22 days of paid annual leave per calendar year (15 days for new hires in their first year, prorated based on the number of pay periods remaining in the year) and 10 days of sick leave; 12 paid holidays and a paid winter break between December 25 and 31; paid parental leave, adoption and surrogacy expense reimbursement, fertility benefits; learning and development opportunities; Lifestyle Spending Account; pet adoption assistance and insurance; pre-tax transportation benefits with a generous employer subsidy; employer-paid life insurance and disability benefit; and a variety of National Geographic discounts and perks.

Job Designation

Hybrid - At the Society, we believe in the advantages of coming together to build community, mentor and learn from colleagues, and connect more deeply with our mission. As a result, the majority of our staff are Hybrid. Our Hybrid category requires that staff work at Base Camp two days each week: every Tuesday and Wednesday. Hybrid staff are also always welcome to come in additional days each week if preferred.

Candidates must be legally authorized to work in the United States. This position is not eligible for visa sponsorship.

We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization.