Sr. Grants & Contracts Analyst

Primary Duties and Responsibilities:

• Partner with and act as primary point of contact with faculty and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Manage all aspects of grant application submissions to ensure timeliness and accuracy prior to forwarding to the Office of Research Administration for signature. Prepare and review proposals for appropriate content and adherence to all relevant guidelines.
• Understand and utilize institutional policies and sponsor guidelines throughout the application process, and serve as liaison between research units, central offices, and funding agencies.
• Provide instruction, preparation assistance, and a high level of support to the PIs to ensure the timely and accurate submission of all proposals. Prepare, review and submit all required documents for contract and subcontract negotiations.
• Based on information from the PI and the sponsor guidelines, responsible for the preparation of proposal budget to ensure all applicable direct and indirect costs have been included.Responsible for the completion of final budgets and related justification, ensuring all content is appropriate and complete.

Ensure IRB and ACUC protocol numbers are valid, and appropriate human subject compliance training has been completed by key personnel. Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, and disclosing of any conflicts of interest.

Respond to all requests from sponsor, review NGA terms, and verify accurate account set-up in SAP.

• Assist in all aspects of post-award responsibilities, including award set-up, budget distribution, account reconciliation, payroll set-up via e-forms, effort reporting, control salary, cost transfers, invoice payments, and subcontract setup/monitoring.
• Participate in over site of all aspects of complex award management activities, including monitoring and managing accounts, audits, and reporting.
• Maintain ongoing updates and communications related to current grants and contracts, including regular reconciling and reporting to principal investigators on financial status of grants, contracts and discretionary accounts.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed.

Design and implement system for tracking active and pending awards by fiscal year and individual investigator. Prepare appropriate information on sponsored funding and salary distribution for preparation of the ICTR annual budget.

Assist in monitoring and analysis of the deficit, control salary, and variance reports. Facilitate corrections to accounts working across departments, schools, and outside agencies as required.

Assist with analysis of programs in regard to fiscal performance to be incorporated into short and long range financial, operational and strategic planning by the Administrative Director.

Assist with preparation of individual and divisional faculty funding analysis for review by the Administrative Director, including up-to-date active and pending award totals, and current balances on pertinent non-sponsored accounts.

• Provide relevant updates and reports to departmental leadership, as needed.
• Act as procurement card reviewer for Program staff.
• Work closely with Program management on grant submissions, progress reports, effort plans and budget maintenance.
• Assist with trainee and scholar’s budgetary over site, and obtaining sponsor approval on items when necessary

Minimum qualifications:

Bachelor’s degree required, along with 4 years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.

Additional Applicable Information:

Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the equivalency formula.

Successful completion of the RAT program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Special knowledge, skills, and abilities:

• Knowledge of accounting and budgeting theory and practices required.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.

Any specific physical requirements for the job:

Sitting in a normal seated position in office setting

Standing and/or walking for extended periods of time

Lifting and/or assisting patients during evaluations within crowded clinical environment

Reaching by extending hand(s) or arm(s) in any direction

Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard

Communication skills using the spoken word

Ability to see within normal parameters

Ability to hear within normal range

Ability to move about