The Asia business unit (BU) is conducting a recruit for an Sr. operations Manager. Under the U.S. Government Business Line, the Asia BU has fifteen active projects in nine countries and a range of technical areas including: energy, rule of law, environmental and natural resource management, agriculture and livelihoods development, private sector development, tourism, stability and transition, and greater social inclusion to promote broad-based economic growth in the region. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
The senior operations manager is responsible for ensuring that sound management principles and tools are employed in the operations of the business unit (BU) and in the implementation of its work. The senior operations manager will address needs related to the establishment and maintenance of BU processes, manage the operations budget, portfolio resourcing, staff recognition, event planning, talent acquisition, staff engagement, financial processes, BU support systems, and executive support" In this capacity the senior operations manager will mentor entry-level managers, address the most complex needs related to the establishment and maintenance of BU support systems as well as internal operational issues for multiple programs throughout the world.
Responsibilities:
Business Unit management, continual improvement, and leadership
Provides senior-level management, operational, and administrative expertise to the BU
Manages all BU operations, including, but not limited to, talent management, staff engagement, staffing and resourcing, performance management, staff recognition and events, budgeting, and financial management
Advises the operations director of, and at times leads, the development and implementation of business operations strategies, plans, and procedures, and ensures consistency in all operations across the BU
Provides strategic input to the BU senior vice president (SVP), including drafting communication, planning trainings, meetings, and events, and supporting corporate initiatives for key ethics, compliance, and other risk-related business functions
Takes initiative to identify business opportunities, efficiencies, and cost savings for the BU
Proactively identifies risk, develops plans and strategies to address, and advises leadership on steps to lessen impact or mitigate those risks
Proposes and, in some instances, leads the development of processes, policies, and programs to effectively identify, manage, and mitigate risks and support BU goals
Identifies opportunities for knowledge- and solution-sharing across company and takes initiative to build staff and company capacity
Coordinates and provides input into annual work planning with SVP and department directors
Leads and coordinates responses to periodic Board of Directors and strategic Executive Management Team meetings (e.g., mid-year review and budget retreats)
Provides procurement assistance to the projects as needed
Provides surge support on PMUs, startup, and closeouts and as needed
Provides vision and leadership in new business activities, including participation in proposal team roles such as proposal lead, technical writer, cost preparer and proposal reviewer, in addition to other roles
May contribute dedicated time to other workstreams and functions to achieve BU goals, including new business, project management, and technical practice contributions
Serves as acting director as needed
Financial planning and analysis
Prepares financial reporting to the Executive Office and prepares monthly staffing budget
Liaises effectively with other operations team leaders on resourcing, costs, and best practices
Manages corporate office reporting to meet reporting requirements
Reviews corporate procurement, contractual, and financial reports and BU trackers
Proactively monitors BU financial and budget performance (e.g., sales, variance, staffing, and operating expenses) and consults with operations director and SVP on plans to meet targets
Produces summary analysis of project performance and variance actuals reports
Provides regional financial analyst (RFA) oversight and serves as primary liaison with the RFAs
Talent management and development
Leads divisional recruitment efforts in coordination with the Talent Manager
Supervises, mentors, and evaluates operations team staff, communicating clear performance goals and standards, offering regular performance feedback, prompt resolution of problems, and time and opportunity to grow and develop in key competency areas
Coordinates formal performance assessment process for the BU; advises supervisors to clearly articulate performance goals and standards, provides regular feedback, and provides overall professional advancement advice and direction to supervisees
Supports the promotion, merit increase, and bonus activities for the BU in coordination with the Director, SVP, and Human Resources
Makes presentations and trains staff, as needed, including one-on-one mentoring, small group trainings, corporate training programs, and information dissemination
Project compliance
May serve as compliance resource and/or liaise with other compliance experts in BU to advise on compliance issues and review subawards for compliance
Assesses vendor performance and oversees unit’s relationships with vendors, partners, and consultants that serve to enhance Chemonics’ reputation
Supports in the contractual and financial management of projects whose period of performance has ended; working on audits and project closeout items with the support of the PMU when applicable
Performs other duties and responsibilities as required
Requirements:
Bachelor’s degree or equivalent work experience; Master’s degree preferred
Minimum 5 years of relevant professional experience; staff supervisory and mentorship experience required
Knowledge or familiarity with government procurement and contracting
Proficiency in key areas of operations, including budget management, procurement and contractual compliance, talent sourcing and recruitment, client relations and knowledge of government client, and personnel management
Demonstrated experience working on one or more government-funded projects and experience with business development required
Demonstrated experience following and creating standard practices and procedures, receiving general instructions on work progress, and making significant contribution to end results
Works independently and as part of a team
Demonstrated resourcefulness in problem solving and initiative to learn new skills
Strong knowledge of Microsoft Office applications and word processing abilities
Previous experience working in international development and/or living or conducting work in developing countries preferred
Willingness to travel up to 8 weeks per year
Language proficiency for assigned geographic area preferred
Application Instructions:
Apply by 11:59 PM EST,August 02, 2024. No telephone inquiries, please. Finalists will be contacted.
Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)
The Salary Range for this position is expected to be: $84,320 - $105,400.
Job Description
Title: Senior Manager, Operations Business Unit: Multiple BUs
Reports To:
(title only) Ops. Director / Sr. Director Dept./Project: Multiple Depts.
Direct Reports:
(Yes / No) Number: Yes Location: DC / CC / Other (please specify)
Budget Type: Business Unit Term Limit: No
FLSA: Exempt Hours Full-time
Job Type: M2B Job Code: 3037
Position Overview:
The senior operations manager is responsible for ensuring that sound management principles and tools are employed in the operations of the business unit (BU) and in the implementation of its work. The senior operations manager will address needs related to the establishment and maintenance of BU processes, manage the operations budget, portfolio resourcing, staff recognition, event planning, talent acquisition, staff engagement, financial processes, BU support systems, and executive support" In this capacity the senior operations manager will mentor entry-level managers, address the most complex needs related to the establishment and maintenance of BU support systems as well as internal operational issues for multiple programs throughout the world.
Responsibilities:
Business Unit management, continual improvement, and leadership
Provides senior-level management, operational, and administrative expertise to the BU
Manages all BU operations, including, but not limited to, talent management, staff engagement, staffing and resourcing, performance management, staff recognition and events, budgeting, and financial management
Advises the operations director of, and at times leads, the development and implementation of business operations strategies, plans, and procedures, and ensures consistency in all operations across the BU
Provides strategic input to the BU senior vice president (SVP), including drafting communication, planning trainings, meetings, and events, and supporting corporate initiatives for key ethics, compliance, and other risk-related business functions
Takes initiative to identify business opportunities, efficiencies, and cost savings for the BU
Proactively identifies risk, develops plans and strategies to address, and advises leadership on steps to lessen impact or mitigate those risks
Proposes and, in some instances, leads the development of processes, policies, and programs to effectively identify, manage, and mitigate risks and support BU goals
Identifies opportunities for knowledge- and solution-sharing across company and takes initiative to build staff and company capacity
Coordinates and provides input into annual work planning with SVP and department directors
Leads and coordinates responses to periodic Board of Directors and strategic Executive Management Team meetings (e.g., mid-year review and budget retreats)
Provides procurement assistance to the projects as needed
Provides surge support on PMUs, startup, and closeouts and as needed
Provides vision and leadership in new business activities, including participation in proposal team roles such as proposal lead, technical writer, cost preparer and proposal reviewer, in addition to other roles
May contribute dedicated time to other workstreams and functions to achieve BU goals, including new business, project management, and technical practice contributions
Serves as acting director as needed
Financial planning and analysis
Prepares financial reporting to the Executive Office and prepares monthly staffing budget
Liaises effectively with other operations team leaders on resourcing, costs, and best practices
Manages corporate office reporting to meet reporting requirements
Reviews corporate procurement, contractual, and financial reports and BU trackers
Proactively monitors BU financial and budget performance (e.g., sales, variance, staffing, and operating expenses) and consults with operations director and SVP on plans to meet targets
Produces summary analysis of project performance and variance actuals reports
Provides regional financial analyst (RFA) oversight and serves as primary liaison with the RFAs
Talent management and development
Leads divisional recruitment efforts in coordination with the Talent Manager
Supervises, mentors, and evaluates operations team staff, communicating clear performance goals and standards, offering regular performance feedback, prompt resolution of problems, and time and opportunity to grow and develop in key competency areas
Coordinates formal performance assessment process for the BU; advises supervisors to clearly articulate performance goals and standards, provides regular feedback, and provides overall professional advancement advice and direction to supervisees
Supports the promotion, merit increase, and bonus activities for the BU in coordination with the Director, SVP, and Human Resources
Makes presentations and trains staff, as needed, including one-on-one mentoring, small group trainings, corporate training programs, and information dissemination
Project compliance
May serve as compliance resource and/or liaise with other compliance experts in BU to advise on compliance issues and review subawards for compliance
Assesses vendor performance and oversees unit’s relationships with vendors, partners, and consultants that serve to enhance Chemonics’ reputation
Supports in the contractual and financial management of projects whose period of performance has ended; working on audits and project closeout items with the support of the PMU when applicable
Performs other duties and responsibilities as required
Requirements:
Bachelor’s degree or equivalent work experience; Master’s degree preferred
Minimum 5 years of relevant professional experience; staff supervisory and mentorship experience required
Knowledge or familiarity with government procurement and contracting
Proficiency in key areas of operations, including budget management, procurement and contractual compliance, talent sourcing and recruitment, client relations and knowledge of government client, and personnel management
Demonstrated experience working on one or more government-funded projects and experience with business development required
Demonstrated experience following and creating standard practices and procedures, receiving general instructions on work progress, and making significant contribution to end results
Works independently and as part of a team
Demonstrated resourcefulness in problem solving and initiative to learn new skills
Strong knowledge of Microsoft Office applications and word processing abilities
Previous experience working in international development and/or living or conducting work in developing countries preferred
Willingness to travel up to 8 weeks per year
Language proficiency for assigned geographic area preferred