Staff Assistant to the Provost and Executive Vice President for Academic Affairs

Position Information

Posting Number SF01810 Job Title Staff Assistant to the Provost and Executive Vice President for Academic Affairs Position Number 108616 FTE 1.00 FLSA Exempt Position Type Professional Staff Union Non-Union Non-Classified Staff Pay Grade Level Grade Level: 10 Pay Grade Range Salary Hiring Range: $52,164 - $80,000 Status Calendar Year, Full-time, Permanent

Department Information

Department Provost for Academic Affairs Contact(s)

Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)

Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary

The search will remain open until the position has been filled. First consideration will be given to applications received by July 10, 2024. Applications received after July 10, 2024 may be reviewed depending on search progress and needs but are not guaranteed full consideration.

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Basic Function

Carry out objectives established by the Provost and Executive Vice President for Academic Affairs. Provide executive-level administrative support to the Provost and the Provost’s chief of staff, performing organizational and office management responsibilities requiring a strong working knowledge of the functions of the University, a high degree of technical and office management skills, professionalism, customer service, confidentiality, and efficiency. Understand goals, priorities, and strategies related to assignments and assist the Provost and senior staff in successful implementation.

Duties and Responsibilities

Essential Duties And Responsibilities

Effectively manage the Provost’s calendar to provide the most strategic and efficient use of time, including by responding to routine and last-minute meeting requests, coordinating with other academic and administrative units, and being sensitive to the Provost’s priorities and competing demands on the Provost’s time.

Provide professional and confidential administrative services, including the following: draft and respond to email correspondence; answer phones; prepare and compile briefing papers and slide decks for and take minutes in meetings; prepare and maintain spreadsheets and financial documents; review communications prepared by others for the Provost’s signature; and track memos in and out of the Provost’s Office.

Prepare and compile materials for Board of Trustees meetings; draft agendas and take minutes for Board committee meetings.

Schedule, arrange logistics, prepare briefing materials, and support events, such as meetings, commencement, and social events, in coordination with other administrative and academic units.

With a high degree of diplomacy, service orientation, and effective communication, answer phones, greet visitors, and represent the Provost’s Office in meetings with other academic and administrative units.

Exhibiting tact and sensitivity, engage directly with the public, students, parents, faculty, staff, and officials on behalf of the Provost and Executive Vice President for Academic Affairs.

Handle information, draft, and process written materials of a sensitive and confidential nature.

Serve as a team member of the Provost’s Office by assisting with all matters related to the administrative needs of the office and ensuring coordinated, professional, and efficient operations.

Other Duties And Responsibilities

Perform other duties and responsibilities as assigned by the Provost and the Provost’s chief of staff.

Licenses, Tools, And Equipment

Personal computers, printers, word processing, spreadsheet, database, and scheduling software; Microsoft Office Suite, Google Suite.

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ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

Required

Required Qualifications

• Bachelor’s degree.
• Minimum of five years of progressively responsible administrative experience in a higher education or comparable environment.
• Demonstrated experience managing an executive level schedule.
• Demonstrated ability to multi-task in a deadline-driven environment.
• Demonstrated time management and organizational skills.
• Demonstrated ability to advise an executive on forthcoming administrative needs and prepare materials in advance.
• Demonstrated computer skills (i.e., word processing, spreadsheet, database, and scheduling software).
• Demonstrated strong interpersonal and verbal communication skills.
• Demonstrated proficiency in written communication skills.
• Demonstrated ability to maintain confidentiality.
• Demonstrated ability to work with diverse groups/populations.
  
  

Preferred Qualifications

Preferred Qualifications Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Posting Date 06/24/2024 Closing Date Special Instructions to Applicants

Please attach the following 3 (PDF) documents to your online Employment Application:

(#1) Cover letter.

(#2) Resume.

(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).

Quicklink for Posting https://jobs.uri.edu/postings/13545