Technology Procurement Specialist

About the Role

We seek a personable, skilled, and highly motivated Technology Procurement Specialist (TPS) to join our Technology Procurement Group. We offer a stimulating work environment with excellent benefits.

Role Responsibilities

• Supports the enforcement of IT procurement policy using the available procurement review/approval systems.
• Review IT procurement requests to safeguard against duplicative investments.
• Assists in creating and configuring NetSuite and Ivanti reports showing planned/requested IT spending. Show actual IT spending to finance as requested.
• Assists in creating and configuring reports from NetSuite and Ivanti that provide data and metrics for assessments, analysis, and future planning;
• Establishes and maintains a business relationship with both domestic and international Value Added Resellers (VARs).
• Coordinate technology procurement bids among VARs.
• Generate and track all technology purchase orders.
• Code and process all technology invoices.
• Maintain efficient, accurate, and traceable e-filing systems for all VARs SOWs, contracts, agreements, and contacts.
• Reconcile all PO’s, packing sheets, and invoice discrepancies.
• Administrate all corporate cell phone ordering and distribution.
• Responsible for ordering and assigning software and/or licensing subscriptions.
• Prepare and maintain procurement process and procedure documentation.
• Maintain current knowledge and understanding of domestic and international technology-related licensing laws and regulations.
• Creates professional, accurate correspondence for communications with staff members and VARs.
• Coordinate technology shipments.

Knowledge, Skills and Experience Requirements

• A bachelor’s degree in business, supply chain management, finance, or related studies, as well as equivalent work experience, is preferred.
• Minimum of 2 years procurement/purchasing work experience.
• Background in technology is a plus.
• Excellent user knowledge of Microsoft Office applications and Windows O/S.
• Experience in NetSuite or Ivanti is a plus.
• Certifications in Microsoft Licensing are a plus.
• Able to construct appropriate, concise, and grammatically correct correspondence.
• Able to communicate effectively with staff, vendors, and upper management.
• Consistently good team player with a positive attitude.
• Ability to multitask and stay well organized in a fast-paced environment.
• Some travel and weekend work may be required.

Understanding and Supporting People

Communication: Asks questions to verify own understanding. Conveys ideas and information clearly. Tailors content to make it relevant for the intended audience. Checks to ensure messages have been understood.

Building Relationships: Seeks out relevant contacts. Interacts with others in a respectful way. Leverages shared interests to build relationships. Tries to maintain a network of contacts.

Teamwork: Offers to help others with their work. Openly shares relevant knowledge, expertise and information. Respects others’ talents, expertise and contributions. Collaborates with others to achieve common goals.

Evaluating and Influencing Change

Critical Thinking: Evaluates evidence and information for accuracy, relevance, and importance. Identifies assumptions and inconsistencies by asking the right questions. Provides evidence and reasoning to support conclusions and decisions. Focuses on the facts and evidence available.

Learning Agility: Applies skills/experiences/lessons learned to new contexts. Suggests different approaches when initial efforts fail. Learns quickly when facing new issues. Applies principles and rules of thumb acquired through experience to effectively navigate new and challenging situations.

Problem Solving: Seeks to understand issues at the core of problems. Gathers information about problems and challenges. Suggests appropriate actions. Shows awareness of the benefits and drawbacks of solutions.

Driving and Delivering Quality

Personal Development: Reflects objectively on experiences and past performance for lessons learned. recognizes own development needs and identifies how these can be addressed. Seeks out feedback and new experiences to learn from. Practices new skills and approaches when given the opportunity.

Prioritizing and Planning: Prioritizes tasks and assignments with direction from supervisor. Uses an orderly and structured approach to work. Follows set plans to achieve objectives. Informs supervisor of priorities and commitments.

Quality Focus: Takes a thorough and detailed approach to work tasks. Checks own work carefully to ensure quality, accuracy and completeness. Strives for top quality performance in all work assignments. Detects mistakes and inconsistencies as they arise.

Self-Sufficiency: Works independently to try to find solutions. Resolves problems through resourcefulness. recognizes when it’s appropriate to escalate issues. Reaches out for help when task, problem or situation exceeds own ability, or potential negative consequences are possible.