A high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well experienced Personal Assistant/Executive Assistant to support the CEO. This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant.
Responsibilities
Scheduling and heavy calendar management (BOTH business and personal calendars)
Acting as a "gatekeeper" for the CEO
Taking, screening, and vetting all phone calls for CEO
Produce compliance reports that facilitate the CEO's ability to effectively lead the firm
Liaison directly with various doctor’s offices and medical facilities
Entering CEO’s tasks into Outlook and Asana to staff and ensure that they are completed
Run various personal errands as needed
Draft slides, meeting notes and documents
Manage contacts in Outlook
Perform ad hoc projects
MUST have high regard for clients, employees, and family confidentiality
MUST be able to prioritize efficiently
Requirements
Bachelor's Degree Required
At least 4 years of proven work experience as a Personal Assistant
At least 7 years of relevant experience supporting high level executives
Fluency in Spanish required
Proficient in Microsoft Office suite
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong interpersonal and written and verbal communication skills
Experience in managing multiple priorities, administrative coordination, and logistics
Must be able to work flexible hours
Commitment to confidentiality required
Seniority level
Entry level
Employment type
Full-time
Job function
Finance, Marketing, and Human Resources
Industries
Financial Services
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