New Mexico Aging & Long-Term Services Department’s Post

We are looking to hire a Receptionist/ Secretary. Interested candidate share your cv to "hr@technorb.com" Responsibilities Greeting Visitors: You'd be the first point of contact for anyone entering the office, so a warm and welcoming demeanor is essential. Answering Phones: Managing incoming calls, directing them to the appropriate person or department, and taking messages when necessary. Scheduling Appointments: Coordinating and scheduling meetings or appointments for both staff and clients. Handling Mail and Email: Distributing mail, responding to emails, and ensuring that communication channels are managed efficiently. Maintaining Reception Area: Keeping the reception area neat and organized, creating a positive first impression for visitors. Providing Information: Offering general information about the company, its services, and directing inquiries to the right personnel. Assisting with Administrative Tasks: Supporting various administrative tasks, such as data entry, filing, and other duties to contribute to the overall efficiency of the office. Scheduling and Coordination: Managing the executive's calendar, scheduling appointments, and coordinating meetings. Travel Arrangements: Making travel arrangements, including booking flights, accommodations, and preparing itineraries. Document Management: Organizing and maintaining files, documents, and records, both in physical and digital formats. Meeting Preparation: Assisting in the preparation for meetings, which may involve gathering necessary documents, preparing presentations, and ensuring all logistics are in order. Office Organization: Keeping the office space organized and efficient, including ordering supplies and managing office equipment. Communication Liaison: Acting as a liaison between the executive and other staff members, clients, or external contacts. Note-Taking: Taking notes during meetings, transcribing dictations, and maintaining accurate records. Problem-Solving: Dealing with unexpected situations and problem-solving on the spot, whether it's handling a difficult phone call or addressing a visitor's needs. Multi-tasking: Being able to handle multiple responsibilities simultaneously, as the role often involves juggling various tasks. Confidentiality: Maintaining a high level of confidentiality regarding sensitive information. Communication Skills: Strong verbal and written communication skills are crucial for effective interaction with both colleagues and visitors. Qualifications Associate degree, Excellent verbal and written communication skills, Professional Appearance, Multitasking , etc...

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⚠️🌴🥥 COCONUT VA IS HIRING! 🥥🌴⚠️ VA Role: Executive Administrative Assistant Job Code: 20335 ✏️ Check if you qualify here: https://lnkd.in/gTMytMzf IMPORTANT: If you qualify, kindly indicate the job code on item # 11 on the application form. 📌 RESPONSIBILITIES: 1. Calendar Management: - Efficiently manage schedule, including coordinating meetings, appointments, and conference calls. - Prioritize and organize appointments to maximize productivity. - Prepare meeting agendas and ensure the client is well-prepared for all engagements. 2. Communication: - Act as a gatekeeper for the client’s email, filtering and responding to messages as appropriate. - Draft, proofread, and edit various documents, presentations, and reports. 3. Travel Coordination: - Arrange and coordinate travel itineraries, accommodation, and logistics for business trips. - Prepare travel expense reports and reconcile receipts with the accountant. 4. Administrative Support: - Assist with general administrative tasks, such as document management, filing, and data entry. - Maintain confidential information and handle sensitive matters with discretion. - Liaise with heads of departments and other key stakeholders to track urgent requests. 5. Project Assistance: - Collaborate with the client on special projects, research, and analysis. - Help streamline processes and implement efficient systems to improve workflow. 6. Meeting and Event Support: - Schedule and coordinate executive team meetings and other events. - Prepare and distribute meeting materials and minutes. - Assist with meeting agenda setting, ensuring clear objectives and action items are defined. 7. Stakeholder Liaison: - Interact with internal and external stakeholders, including partners, investors, and clients, on behalf of the client. - Build and maintain strong relationships with key contacts. - Coordinate calendars and follow up with team members via Slack or other communication tools to ensure seamless collaboration. 8. Payroll and Hour Tracking: - Manage payroll for contractors and ensure accurate and timely payments. - Track hours worked by contractors and maintain records for payroll purposes. 📌 NON-NEGOTIABLE: - Experience as an Executive Administrative Assistant or similar role, preferably in a remote work environment. - Excellent organizational and time-management skills. - Exceptional communication and interpersonal abilities. - Proficiency in using digital productivity tools, such as Google Workspace, Microsoft Office, and project management software. - Strong problem-solving skills and attention to detail. - Ability to handle sensitive and confidential information with discretion. - A high degree of adaptability and a proactive mindset. - Knowledge of the finance industry is a plus but not required. ⏰ Availability: 20 hours per week (ET) Thank you! Looking forward to your applications!

⚠️🌴🥥 COCONUT VA IS HIRING! 🥥🌴⚠️ VA Role: Executive Administrative Assistant Job Code: 20335 ✏️ Check if you qualify here: https://lnkd.in/gHYaDs9p IMPORTANT: If you qualify, kindly indicate the job code on item # 11 on the application form. 📌 RESPONSIBILITIES: 1. Calendar Management: - Efficiently manage schedule, including coordinating meetings, appointments, and conference calls. - Prioritize and organize appointments to maximize productivity. - Prepare meeting agendas and ensure the client is well-prepared for all engagements. 2. Communication: - Act as a gatekeeper for the client’s email, filtering and responding to messages as appropriate. - Draft, proofread, and edit various documents, presentations, and reports. 3. Travel Coordination: - Arrange and coordinate travel itineraries, accommodation, and logistics for business trips. - Prepare travel expense reports and reconcile receipts with the accountant. 4. Administrative Support: - Assist with general administrative tasks, such as document management, filing, and data entry. - Maintain confidential information and handle sensitive matters with discretion. - Liaise with heads of departments and other key stakeholders to track urgent requests. 5. Project Assistance: - Collaborate with the client on special projects, research, and analysis. - Help streamline processes and implement efficient systems to improve workflow. 6. Meeting and Event Support: - Schedule and coordinate executive team meetings and other events. - Prepare and distribute meeting materials and minutes. - Assist with meeting agenda setting, ensuring clear objectives and action items are defined. 7. Stakeholder Liaison: - Interact with internal and external stakeholders, including partners, investors, and clients, on behalf of the client. - Build and maintain strong relationships with key contacts. - Coordinate calendars and follow up with team members via Slack or other communication tools to ensure seamless collaboration. 8. Payroll and Hour Tracking: - Manage payroll for contractors and ensure accurate and timely payments. - Track hours worked by contractors and maintain records for payroll purposes. 📌 NON-NEGOTIABLE: - Experience as an Executive Administrative Assistant or similar role, preferably in a remote work environment. - Excellent organizational and time-management skills. - Exceptional communication and interpersonal abilities. - Proficiency in using digital productivity tools, such as Google Workspace, Microsoft Office, and project management software. - Strong problem-solving skills and attention to detail. - Ability to handle sensitive and confidential information with discretion. - A high degree of adaptability and a proactive mindset. - Knowledge of the finance industry is a plus but not required. ⏰ Availability: 20 hours per week (ET) Thank you! Looking forward to your applications!

⚠️🌴🥥 COCONUT VA IS HIRING! 🥥🌴⚠️ VA Role: Executive Administrative Assistant Job Code: 20335 ✏️ Check if you qualify here: https://lnkd.in/gTMytMzf IMPORTANT: If you qualify, kindly indicate the job code on item # 11 on the application form. 📌 RESPONSIBILITIES: 1. Calendar Management: - Efficiently manage schedule, including coordinating meetings, appointments, and conference calls. - Prioritize and organize appointments to maximize productivity. - Prepare meeting agendas and ensure the client is well-prepared for all engagements. 2. Communication: - Act as a gatekeeper for the client’s email, filtering and responding to messages as appropriate. - Draft, proofread, and edit various documents, presentations, and reports. 3. Travel Coordination: - Arrange and coordinate travel itineraries, accommodation, and logistics for business trips. - Prepare travel expense reports and reconcile receipts with the accountant. 4. Administrative Support: - Assist with general administrative tasks, such as document management, filing, and data entry. - Maintain confidential information and handle sensitive matters with discretion. - Liaise with heads of departments and other key stakeholders to track urgent requests. 5. Project Assistance: - Collaborate with the client on special projects, research, and analysis. - Help streamline processes and implement efficient systems to improve workflow. 6. Meeting and Event Support: - Schedule and coordinate executive team meetings and other events. - Prepare and distribute meeting materials and minutes. - Assist with meeting agenda setting, ensuring clear objectives and action items are defined. 7. Stakeholder Liaison: - Interact with internal and external stakeholders, including partners, investors, and clients, on behalf of the client. - Build and maintain strong relationships with key contacts. - Coordinate calendars and follow up with team members via Slack or other communication tools to ensure seamless collaboration. 8. Payroll and Hour Tracking: - Manage payroll for contractors and ensure accurate and timely payments. - Track hours worked by contractors and maintain records for payroll purposes. 📌 NON-NEGOTIABLE: - Experience as an Executive Administrative Assistant or similar role, preferably in a remote work environment. - Excellent organizational and time-management skills. - Exceptional communication and interpersonal abilities. - Proficiency in using digital productivity tools, such as Google Workspace, Microsoft Office, and project management software. - Strong problem-solving skills and attention to detail. - Ability to handle sensitive and confidential information with discretion. - A high degree of adaptability and a proactive mindset. - Knowledge of the finance industry is a plus but not required. ⏰ Availability: 20 hours per week (ET) Thank you! Looking forward to your applications!

Find out how to attract and hire an administrative assistant with the right skills and experience to suit your company’s needs!

Elevate Your Administration: Why Hiring an Admin Assistant Matters

FEW TIPS ON HOW TO BECOME A SOUGHT-AFTER ADMINISTRATIVE ASSISTANT 💥 Becoming a highly sought-after administrative assistant requires a strong set of fundamental skills that will set you apart from the rest. There are so many of them, but these 4 stand out for me. Mastering Technology: Being tech-savvy is essential in today's digital age. Stay updated with the latest software, tools, and applications relevant to administrative tasks. Having a deep understanding of technology will not only streamline your work but also impress employers. Effective Communication: Communication is the key to success in any administrative role. Develop excellent verbal and written communication skills to convey information clearly and professionally. Actively listen to others and respond promptly, ensuring efficient and effective communication within the workplace. Master Time Management: As an administrative assistant, you'll often find yourself juggling multiple tasks and deadlines simultaneously. Hone your time management skills to prioritize tasks, meet deadlines, and handle unexpected situations effectively. Develop strategies to stay organized and maintain a structured workflow, ensuring smooth operations. Embrace Independence: Being able to work independently is a valuable trait for an administrative assistant. Show initiative and take responsibility for your work. Demonstrate your ability to make sound decisions and complete tasks without constant supervision. Employers value self-motivated individuals who can handle challenges with confidence. By acquiring and honing these skills, you will position yourself as a standout administrative assistant, sought after by employers who value efficiency, communication, and independence. Allow me to reintroduce myself, for we may not have crossed paths before. I AM ISRAEL PIUS, A VERSATILE PROFESSIONAL WHO CAN CONFIDENTLY FULFILL THE ROLES OF AN ADMINISTRATIVE/VIRTUAL ASSISTANT AND A SKILLED SECURITY EXPERT #thoughtleader #wednesdaytips #mustknow #administrativeassistant #administrativeassistance #20daylinkedinchallengewithhaoma #20dayslinkedinchallengewithhaoma

Why do Companies hire Executive Assistants? Organizations seek to hire Executive Assistants for the invaluable support and strategic contribution they bring to high-level executives. Here are distinctive reasons why companies choose to bring Executive Assistants on board: Strategic Administrative Partner: EA serve as strategic administrative partners, seamlessly managing calendars, orchestrating meetings, and handling correspondence to optimize the executive's time. Efficient Time Optimization: Recognizing the demanding schedules and multifaceted responsibilities of executives, EA excel in optimizing time management, ensuring tasks are prioritized, and deadlines are met. Effective Communication Facilitators: Acting as communication conduits, EAs bridge the gap between executives, team members, clients, and external stakeholders. They ensure a fluid exchange of information and maintain effective communication channels. Project Maestro: Beyond administrative duties, EAs take charge of coordinating and managing special projects and events, demonstrating their prowess in orchestrating seamless operations. Custodians of Confidentiality and Trust: EAs are entrusted with sensitive information, underscoring their commitment to maintaining the highest levels of confidentiality. This trust is fundamental to the executive's operations. Travel Logistics Architects: With frequent executive travel a common occurrence, EA navigate the complexities of travel arrangements, from bookings to logistics, ensuring a smooth and hassle-free experience. Dynamic Problem Solvers: Beyond routine tasks, EAs step into the role of problem solvers, addressing challenges, managing conflicts, and making informed decisions within their designated scope. Streamlining Workflow Virtuosos: EAs contribute to workflow efficiency by streamlining processes, handling routine tasks, and allowing executives to focus on strategic initiatives and high-priority projects. Relationship Architects: Integral to relationship-building, EAs coordinate meetings, events, and communications, fostering strong connections with clients, partners, and internal stakeholders. Adaptability in a Dynamic Environment: Recognizing the dynamic nature of executive roles, EAs showcase adaptability, quick-thinking, and the ability to navigate unforeseen challenges with finesse. In essence, hiring an Executive Assistant boil down to acknowledging their ability to handle a variety of tasks while combining administrative skills with strategic thinking. This combination helps top-level executives work more efficiently and have a greater impact on the organization.

Looking for an Executive Assistant to join the Tiger Baby crew! Send in your resumes to jobs@tigerbaby.in. Job overview below: Job Overview: As an Executive Assistant (EA) to the founders at Tiger Baby, you play a vital role in supporting our founders by efficiently handling administrative tasks and making their daily operations run smoothly. Your responsibilities include managing their schedules, organizing meetings, handling communication, and providing essential support to enhance their productivity. Your attention to detail, strong organizational skills, and ability to maintain confidentiality are essential for success in this role.   Responsibilities (Including but not limited to): - Calendar Management: Efficiently manage and coordinate the founders' schedules, including scheduling meetings, appointments, and travel arrangements.  - Communication: Act as the primary point of contact between the founders and internal/external teams, screening and managing emails, phone calls, and correspondence to ensure prompt responses.  - Meeting Coordination: Organize meetings and prepare agendas, as well as take accurate meeting minutes.  - Travel Arrangements: Facilitate travel logistics by booking flights, hotels, transportation, and visas, and create detailed itineraries for business trips.  - Document Management: Maintain organized physical and electronic files, while prioritizing confidentiality. Prepare and edit documents, reports, and presentations as needed.  - Expense Management: Efficiently handle expense reports and reimbursements, monitoring expenses against budgets, liaising with the executive accounts team, and managing payments.  - Administrative Support: Perform various general administrative tasks, including photocopying, scanning, filing, and data entry.  - Confidentiality: Maintain the utmost discretion and confidentiality when dealing with sensitive information.  - Event Organization: Organize special events for the founders, such as birthday parties, promotion parties, team lunches, etc.  - Gifting: Curate hampers and source gifting items on behalf of the founders.   Skills & Qualifications:  - Extensive Experience: A demonstrated track record of over 8 years as an Executive Assistant.  - Office Software Proficiency: Adept in using office software, with proficiency in MS Office and Google Workspace. - Organizational Expertise: Strong organizational skills, exceptional time management, and the ability to handle multiple tasks efficiently.  - Communication Prowess: Excellent communication and interpersonal skills, enabling effective interaction with team members and external stakeholders.  - Meticulous Attention: A keen eye for detail and a commitment to maintaining a high level of professionalism in all tasks.