Amgad Badewi, PhD, MSP AP, PMP, ITIL’s Post

🗣IJPM offers a virtual collection on project benefits management    📌 This virtual collection aims to enhance our knowledge of project benefits management by: (1) providing examples of previously published papers that demonstrate the breadth of the field and make inspiring contributions, (2) analyzing the recent theoretical developments and major trends in the field, and (3) providing a framework for future research.   📝You can find the open access editorial here https://lnkd.in/dWNGtMji    🔍The compiled virtual collection at this link https://lnkd.in/dvfVmzgj   👉Editorial: Project benefits management: Making an impact on organizations and society through projects and programs – 𝑶𝒑𝒆𝒏 𝒂𝒄𝒄𝒆𝒔𝒔 Ofer Zwikael, Martina Huemann https://lnkd.in/dWNGtMji   👉Benefits management: Lost or found in translation – 𝑶𝒑𝒆𝒏 𝒂𝒄𝒄𝒆𝒔𝒔 Richard Breese, Stephen Jenner, Carlos Eduardo Martins Serra, MSc(PPM), PMP®, John Thorp https://lnkd.in/dG5Tqfd2   👉The impact of project management (PM) and benefits management (BM) practices on project success: Towards developing a project benefits governance framework – 𝑶𝒑𝒆𝒏 𝒂𝒄𝒄𝒆𝒔𝒔 Amgad Badewi, PhD, MSP AP, PMP, ITIL https://lnkd.in/d-K7depa   👉Project governance, benefit management, and project success: Towards a framework for supporting organizational strategy implementation – 𝑶𝒑𝒆𝒏 𝒂𝒄𝒄𝒆𝒔𝒔 Ata Ul Musawir, Carlos Eduardo Martins Serra, MSc(PPM), PMP®, Ofer Zwikael, Imran Ali https://lnkd.in/dk4X4R5M   👉IT benefits management in financial institutions: Practices and barriers – 𝑶𝒑𝒆𝒏 𝒂𝒄𝒄𝒆𝒔𝒔 Marco Alexandre Terlizzi, Alberto Luiz Albertin, Heverton Moraes https://lnkd.in/dVZsj4Bk   👉Project benefit management: Setting effective target benefits – 𝑶𝒑𝒆𝒏 𝒂𝒄𝒄𝒆𝒔𝒔 Ofer Zwikael, Ying-Yi Chih, Jack R. Meredith https://lnkd.in/daEAWfbV   👉Benefits realisation in an agile environment – 𝑶𝒑𝒆𝒏 𝒂𝒄𝒄𝒆𝒔𝒔 Carl Marnewick, Annlize Marnewick https://lnkd.in/d5Dnr9rM   👉Cross-national collaboration in strategic transport projects: The impact on benefits realization – 𝑶𝒑𝒆𝒏 𝒂𝒄𝒄𝒆𝒔𝒔 Taslim Alade, PhD, Adebowale Alade, Dr. Teslim Oyegoke Bukoye, Jens Roehrich, Jurian Edelenbos https://lnkd.in/dnJv-HMa #ProjectBenefitsManagement #VirtualCollection #KnowledgeSharing #ProjectManagement #TheoryDevelopment #FutureResearch #InnovationInManagement

🚀 Deep Dive into Project Management Pre-Initiating and Initiating Phases The pre-initiating and initiating phases, as described in PMI's framework and Kathy Schwalbe's "Healthcare Project Management," underscore the importance of strategic planning and stakeholder alignment in project management. These phases are not mere formalities; they are the bedrock upon which successful projects are built. Understanding and effectively executing these phases are indicative of a project manager's commitment to excellence and adherence to the best practices established by PMI. 🔹 The Pre-Initiating Phase This phase sets the strategic foundation for the project. Key processes include: -Determining Scope, Time, and Cost Constraints: Establishing the project's boundaries and initial estimates. -Identifying the Project Sponsor: The sponsor is pivotal in providing direction and resources. -Selecting the Project Manager: Early involvement of the project manager can significantly influence the project's trajectory. -Reviewing Processes and Expectations: Ensuring alignment with organizational standards and regulatory requirements. -Developing a Business Case (If applicable): A document that justifies the need for the project, detailing its objectives, expected benefits, and alignment with organizational goals. 🔹 The Initiating Phase This phase marks the formal commencement of the project. Essential processes include identifying and analyzing project stakeholders, creating a detailed project charter, compiling a stakeholder register and concludes with the kick-off meeting. The main outputs are: 1.Project Charter: -What It Is: The project charter is a formal document that officially starts the project and grants the project manager the authority to use organizational resources. -Why It's Important: It outlines the project's purpose, objectives, and high-level requirements. The charter serves as a reference point throughout the project and ensures that there is a mutual understanding of the project’s goals and scope among all stakeholders. -Key Elements: It includes the project title, objectives, scope, assigned project manager, resources, preliminary timeline, and budget. The project charter also defines roles and responsibilities and sets the stage for project planning. 2.Stakeholder Register: -What It Is: This is a comprehensive list of all stakeholders involved in or affected by the project. -Why It's Important: The stakeholder register is vital for identifying the interests, influence, and impact of each stakeholder on the project. It aids in communication planning and stakeholder management strategies. -Key Elements: The register typically includes information such as stakeholder names, organizational roles, contact information, and their interest and influence levels regarding the project. AL Health Projects #PMI #ProjectManagement #HealthcareProjectManagement

A PMO by Any Other Name In the realm of project management, a PMO (Project Management Office) serves as the cornerstone for ensuring successful project delivery, optimizing resources, and aligning projects with organizational goals. However, PMOs come in various forms and are known by different names, each tailored to meet specific organizational needs and objectives. Let's explore some common types of PMOs: 1. Organization Unit PMO: An Organization Unit PMO operates within a specific department or business unit, providing project management support tailored to the unique needs and objectives of that unit. It focuses on optimizing processes, resources, and methodologies within its designated area of responsibility. 2. Project Support Office: A Project Support Office is a temporary PMO established to provide specialized support for a specific project or initiative. It may offer services such as project management training, tools and templates, or assistance with project planning and execution. Once the project is completed, the Project Support Office may be disbanded or repurposed for future projects. 3. Enterprise PMO: An Enterprise PMO oversees project management activities across an entire organization, ensuring consistency, alignment with strategic objectives, and optimization of resources and processes. It serves as the central hub for project governance, standards, and best practices, providing guidance and support to project teams throughout the organization. 4. Centre of Excellence: A Centre of Excellence PMO focuses on driving excellence and innovation in project management practices within a specific area of expertise or discipline. It serves as a knowledge repository, fostering collaboration, sharing best practices, and providing training and mentoring to project managers and teams. 5. Project-Specific PMO: A Project-Specific PMO is established for a particular project or initiative, providing dedicated support and oversight to ensure its successful delivery. It may be temporary or long-term, depending on the project's duration and complexity, and may involve resources such as project managers, analysts, and administrative support. 6. Change Management Office: A Change Management Office focuses on managing organizational change and transformation initiatives, ensuring smooth transitions and minimizing resistance to change. It works closely with project teams to assess the impact of projects on stakeholders, develop change management strategies, and facilitate communication and stakeholder engagement. Each type of PMO plays a unique role in supporting project management activities within an organization, ranging from providing project-specific support to driving enterprise-wide excellence in project management practices. By understanding the different types of PMOs and their respective functions, organizations can effectively leverage PMO resources to optimize project outcomes and achieve strategic objectives.

ORGANIZATIONAL CULTURE: The role of a Project Management Office... Project managers serve key functions in both Classic and Matrix organizations. Within both of these types of structures, there is sometimes a group devoted specifically to project management in the organization: the Project Management Office. What is a PMO? A Project Management Office, or PMO, is a group within an organization that defines, sets, and helps maintain project management standards and processes throughout that organization. It often acts as a coordinated center for all of the organization’s projects, helping them run more smoothly and efficiently. An organization’s project managers may operate within the PMO itself or within other departments. What are the functions of a PMO? PMOs offer guidance and support to their organization’s project managers. They share best practices, project statuses, and direction for all of the organization’s projects while often taking on strategic projects themselves. The main functions of a PMO include: 1: Strategic planning and governance This is the most important function of a PMO that involves defining project criteria, selecting projects according to the organization’s business goals, and then providing a business case for those projects to management. 2: Best practices PMOs help implement best practices and processes within their organization sharing lessons learned from previous successful projects and helping ensure consistency among their organization’s projects by providing guidance about processes, tools, and metrics. 3: Common project culture  PMOs help set common project culture practices by training employees about optimal approaches and best practices. 4: Resource management PMOs are often responsible for managing and allocating resources—such as people and equipment—across projects throughout the organization based on budget, priorities, schedules, and more. They also help define the roles and responsibilities needed on any given project. PMOs provide training, mentoring, and coaching to all employees, but project managers in particular. 5: Creation of project documentation, archives, and tools PMOs invest in and provide templates, tools, and software to help manage projects. They also play an important role in maintaining their organization’s project history. Once a project closes, they archive all of the documents created during the project for future reference and to capture lessons learned. Key takeaway... To recap, the key purposes of a PMO include: strategic planning and governance, implementing project management best practices, establishing common project culture, resource management, and creating project documentation, archives, and tools. PMOs support their organizations in managing large numbers of projects and help keep all employees working in the same direction towards the organization’s goals. #google #coursera #projectmanagementcertification

The concept of PMO (Project Management Office) encompasses various structures and functions, with PMOs often differentiated based on their core objectives and the way they interact with projects and organizational processes. 1. Directive PMO Direct Management: Directly manages projects within the organization, assigning project managers and ensuring adherence to standards. Standardization: Enforces project management methodologies, tools, and processes. Comprehensive Oversight: Involved in all project phases from initiation to closure. Authority: Holds significant authority over projects and can make key decisions. Application: A Directive PMO is best applied in organizations where projects are critical to business success, requiring strict governance and consistency across projects. It's suitable for environments that need a high level of control over project outcomes, such as highly regulated industries or large-scale strategic initiatives. 2. Controlling PMO Standards and Compliance: Sets project management standards and ensures compliance across projects. Oversight and Audits: Provides oversight through audits and reviews to ensure adherence to methodologies and procedures. Governance: Focuses on governance processes, quality, and consistency across project management practices. Advisory Role: Offers guidance to ensure projects align with organizational policies and standards. Application: The Controlling PMO fits organizations looking to balance autonomy with oversight. It's ideal for organizations aiming to improve project management maturity by enforcing standards and best practices without taking direct control of projects, such as in environments where project management practices are established but need reinforcement. 3. Supportive PMO Resource Hub: Acts as a central resource for guidance, best practices, templates, and tools. Consultative Role: Provides support and advice to project managers and teams on an as-needed basis. Facilitative: Focuses on enabling and assisting project teams rather than controlling or directing. Empowerment: Aims to empower project managers and teams by providing resources and support for effective project management. Application: A Supportive PMO is suitable for organizations that value flexibility and autonomy in project management. It's best applied where the culture is collaborative, and teams are encouraged to adopt project management practices that best suit their specific needs, such as in innovative or rapidly changing environments. Each PMO type serves different organizational needs and maturity levels in project management practices. The choice of PMO type should align with the organization's strategic objectives, project management capability, and culture.

Are you looking to lead successful process improvement projects within your organisation? Let me share some insights on the vital role of project management in driving NHS process improvement. The Power of Project Management: Effective project management is the backbone of any successful process improvement initiative. It provides a structured approach to planning, executing, and monitoring changes, ensuring they are delivered on time, within budget, and to the desired quality standards. By leveraging proven project management methodologies, you can streamline processes, enhance efficiency, and ultimately deliver better patient care. Here are a few key benefits: - Clear Goals and Objectives: Project management helps define clear goals, scope, and measurable objectives, keeping your team focused and aligned. - Risk Mitigation: Proactive risk identification and mitigation strategies minimize potential roadblocks and ensure smooth implementation. - Stakeholder Engagement: Effective communication and stakeholder management techniques foster buy-in and collaboration across teams and departments. - Resource Optimisation: Proper resource allocation and task scheduling maximize productivity and minimize waste. - Continuous Improvement: Regular progress monitoring, lessons learned, and post-implementation reviews drive continuous improvement cycles. Embracing Change with Confidence Leading process improvement projects can be daunting, but with the right project management skills and tools, you can navigate change with confidence. Invest in developing your project management capabilities and empower your teams to drive positive transformations within the NHS. Remember, successful process improvement is not just about implementing changes; it's about sustaining them for long-term impact. Embrace project management as your ally in this journey, and witness the remarkable improvements it can bring to patient care and organisational efficiency. Let's collaborate and shape a future where project management excellence becomes the cornerstone of NHS process improvement initiatives. #NHS #processimprovement #qualityimprovement #leadership #projectmanagement #quality #management

The Power of Effective Monitoring! Effective monitoring is the cornerstone of successful project management. It goes beyond simply tracking progress; it’s about strategically aligning project activities with the mission and goals. 1. Setting the Foundation: Effective monitoring starts with a clear understanding of the project's objectives and deliverables. It involves setting specific, measurable, achievable, relevant, and time-bound (SMART) goals that reflect the project's mission. This foundational step ensures that every action taken contributes toward the intended impact. 2. Tracking Progress: Monitoring involves collecting data on various aspects of the project, such as timelines, budgets, and outputs. This data helps identify whether the project is on track or if adjustments are needed. Regular tracking allows for proactive management of potential issues before they become major problems. 3. Ensuring Alignment: Effective monitoring ensures that project activities remain aligned with the project's mission and goals. By continuously assessing progress, you can ensure that the team’s efforts contribute towards the desired outcomes rather than just completing tasks for the sake of it. 4. Facilitating Accountability: Monitoring establishes a framework for accountability. It helps document who is responsible for what, tracks whether tasks are completed on time, and ensures that resources are used efficiently. Accountability drives performance and helps in recognizing and addressing any deviations from the plan. 5. Supporting Decision-Making: Good monitoring provides the data needed for informed decision-making. Whether it’s adjusting strategies, reallocating resources, or refining processes, accurate and timely data from monitoring efforts supports decisions that keep the project on course. 6. Enhancing Learning and Improvement: Effective monitoring is not just about oversight but also about learning from experiences. By reviewing what’s working and what’s not, you can derive lessons that improve future projects and contribute to personal and organizational growth. 7. Building Trust: Transparent monitoring processes build trust among stakeholders by showing that the project is managed effectively and that there is a commitment to achieving results. It demonstrates that there is a structured approach to managing the project’s progress and outcomes. In summary, effective monitoring is more than a task; it’s a strategic approach that drives project success by ensuring alignment with goals, enhancing accountability, and facilitating learning. Embrace effective monitoring as your key to achieving project excellence! #Monitoring #ProjectManagement #Success #Accountability #Learning

Project Management for Healthcare, Third Edition covers the significant changes in both the direction of healthcare and the direction of project management in the post- COVID pandemic area. A new chapter lets the reader reflect on the COVID pandemic in terms of project management. The third edition features changes related to The Project Management Institute’s PMBOK® Guide, Seventh Edition and emphasizes tailoring, performance domains, and value delivery systems, all from the perspective of the healthcare field. The book details the prevalence of online data and the need for its protection.The book explains how data can be protected during a project’s lifecycle. Another chapter covers how Agile can be applied to projects in healthcare. This new edition also covers green technology and sustainability. Exploring the discipline of project management from a healthcare perspective, the book dissects the project process and covers the management skills required to successfully manage a project. By defining a project to include the tools and techniques required, the book shows how to successfully deliver a project from identifying stakeholders and developing and gaining consensus on requirements to constructing a project plan. It also covers in detail the skills required to successfully manage project stakeholders and team members. Managing healthcare projects using the discipline of project management is a skill that can help healthcare professionals better utilize limited resources, both human and monetary, and ensure the highest possible quality of care to meet or exceed their stakeholders’ expectations. Project Management for Healthcare, Third Edition shows how to use the discipline of project management to achieve those goals successfully.

Project Management Office and Its Types The Project Management Office (PMO) is a crucial component in the success of companies in today's rapidly changing and challenging business environment. It has been proven through thorough analysis and data that PMO brings practical value to the economic and organizational context. Research conducted by the Project Management Institute (PMI) shows that companies incorporating PMO within their administrative structures have achieved up to a 35% increase in project success rates compared to those without PMO. This improvement demonstrates the effectiveness of PMO in project management and its positive impact on overall organizational performance. Additionally, a report by PM Solutions highlights that around 80% of large companies that utilize PMO have experienced notable improvements in project management efficiency and effectiveness. PMO contributes to resource management, risk reduction, and customer and stakeholder satisfaction, thereby enhancing a company's competitiveness and growth capabilities. Project Management Office can be classified into different types: 1. Supportive PMO: The supportive PMO provides assistance to project managers by offering resources, information, and best practices. It fosters knowledge and experience sharing among project managers, leading to performance improvement. Studies indicate that companies following the supportive PMO model witnessed improvements in risk and budget management. 2. Controlling PMO: The controlling PMO focuses on directly managing and controlling projects, ensuring adherence to established policies and standards. Companies relying on this type of PMO have seen a 40% improvement in on-time delivery. Effective guidance and supervision are key to achieving strategic goals with higher efficiency. 3. Directive PMO: The directive PMO is the most advanced and integrated type, combining support, guidance, and precise control and monitoring of all project aspects. Organizations implementing directive PMO have witnessed significant overall project performance improvements, reaching up to 65%. This type provides a comprehensive vision and tight control over quality and costs. In summary, the Project Management Office (PMO) plays a critical role in achieving success and effectiveness in project management. Through support, guidance, and control, PMO enhances performance and helps companies achieve their strategic goals. Implementing PMO is a necessary step in modern project management and an essential investment for the future of the organization.

#KPIs#projects#managements#PMI#Quality# Key Performance Indicators (KPIs) in Project Management In the world of project management, Key Performance Indicators (KPIs) play a critical role in monitoring and evaluating the progress and success of projects. KPIs are measurable values that demonstrate how effectively a project is achieving its objectives. By setting and tracking KPIs, project managers can stay informed, make data-driven decisions, and ensure that projects are on track to meet their goals. The key advantages of using KPIs in project management is the ability to measure progress towards project objectives. It is providing provide a clear, quantifiable way to assess whether a project is meeting its targets within specified timeframes. By regularly monitoring it, project managers can identify areas that are falling behind schedule or underperforming, allowing them to take corrective actions to keep the project on track. In addition to monitoring progress, KPIs also help project managers assess the overall health and performance of a project. By tracking metrics such as budget variance, resource utilization, and stakeholder satisfaction, project managers can gain insight into potential risks and issues that may impact the project's success. This proactive approach allows project managers to address problems before they escalate, minimizing the likelihood of delays or cost overruns. Furthermore, KPIs can be instrumental in fostering accountability and transparency within project teams. When team members are aware of the KPIs that are being measured and the targets that need to be achieved, they are more likely to understand their roles and responsibilities in contributing to the project's success. KPIs can motivate team members to prioritize tasks, collaborate effectively, and strive to meet targets, ultimately enhancing overall project performance. It is important to note that the selection of KPIs should be tailored to the specific goals and requirements of each project. KPIs should be relevant, actionable, and aligned with the project's strategic objectives. Project managers should also ensure that KPIs are measurable, consistent, and tracked regularly to provide accurate and reliable data for decision-making. Key Performance Indicators (KPIs) are essential tools in project management that enable project managers to monitor progress, evaluate performance, and drive success. By leveraging KPIs effectively, project managers can optimize project outcomes, mitigate risks, and deliver value to stakeholders. KPIs provide a framework for measuring and assessing project performance, empowering project managers to make informed decisions that lead to successful project delivery.