Coast to Coast Conferences & Events’ Post

Did you know? Now more than ever, event planners are reporting anxiety and burnout. This is an interesting phenomena, if you couple that with some of the things our industry has heard in the last 18 months: “We are being asked to do more, with the same budgets from 2019.” “We need to do more with less.”   Think about what that is doing to your event teams.   Enter your event agency - an extension to your team: -We save you money. We know the industry and supplier network in multiple geographies and know how to get the most out of our clients’ budgets. We do all this while making room for our fees within your budget. -We save you time. What if we helped your event managers by being a trusted one stop resource? Now instead of managing 5 or more suppliers, the quoting, the back and forth, the emails alone! Now they’re just dealing with one company – they’re trusted agency partner. And instead of working a lot of hours, they’re working smartly. -What if your event team got fresh, bespoke creative vs off the shelf, because your event agency is trained and deeply engrained with your brand and event objectives? -What if that means, your employees have a better work experience. Now they’re freed up to focus on your business goals, strategy, actually plan ahead, brief your executives and internal stakeholders, analyze data – they finally have time to think. You are known as a company that cares. Most of all, you avoid the revolving door of staff coming/going and having to constantly re-train. Footnote: head on over to Event Minds Matter and check out the resources they’ve shared on how to access mental health training for your leadership to help combat this unfortunate statistic.   For us at TK Events – hearing from our clients how we make their jobs easier and the incredible positive event feedback they receive, is quite honestly the best part of our jobs! #eventprofs #eventprofsuk #eventplanning #eventdesign #eventstrategy #eventmanagement #leadership

🌟 Your Insights on Event Planning Stress Needed! 🌟 Calling all #eventProfessionals! The meetings and event industry stands out in stress management with its unique challenges. I'm delving into this and need your insights! It's well-known your field is often on those 'most stressful jobs' lists, and I'm eager to explore this further. In fact, a group of #meetingplanners was part of my initial data group in my job stress research for the Stress-Proof System (I talking about you SPIN Planners!) 🔍 I'm working on a project about the inherent stress in event planning. Consider when logistics, attendee engagement, venue coordination, technology glitches, or catering mishaps add to the pressure. Like when a speaker finishes early, and lunch isn't ready, or an attendee berates you because of a tech issue. I'd love to hear your stories and experiences with these stressors. They're vital for my research and might be featured in my upcoming work, such as a speech, book, or article! 💡 Your expertise in logistics, attendee experience, event technology, venue management, and catering challenges is invaluable. Insights from meeting professionals have already enriched my Stress-Proof Your Life System research, and I'm excited to hear more. Big thanks 🙌 for your dedication in this fast-paced, demanding field. Your skill in juggling these key areas is incredible. Please share your experiences in the comments or message me. Your stories are crucial for understanding and managing stress in our vibrant industry. Thanks, and keep up the amazing work! 💚📚🎤 #eventindustry #meetingprofs #eventprofs #eventplanner #meetingplanner #meetingsandevents #meetingsindustry

In light of National Stress Awareness Month, we understand that event planning can sometimes feel like juggling while balancing on a tightrope. Luckily, we're here to help you stay zen, even during peak season. 💆 Today, we're sharing our top tips for keeping stress at bay and maintaining your inner peace while orchestrating unforgettable events: 👉 Prioritise and delegate: Remember, you're not a one-person show. 👉 Take regular breaks: A refreshed mind is a more productive one. 👉 Use tech to your advantage: Let tools like Flock streamline your tasks. 👉 Breathe and reflect: Incorporate mindful practices into your routine. 👉 Celebrate your wins: No matter how small, they all count! Remember, taking care of yourself is part of taking care of your events. #Events #EventPlatform #EventPlanner #StressFreeEvents #NationalStressAwarenessMonth

Do you struggle to keep calm under pressure as an event professional? Here's a simple yet powerful tip to help you navigate that: Focus on what you can control! As event pros, we know you are wired to fix issues and solve problems but when you focus on things outside of your control, you can get stuck in a cycle of feeling overwhelmed. However, by shifting your focus to what you can control, you can: 1 - Reduce stress and anxiety by minimizing external worries, focusing on tangible tasks, and gaining control over your work 2 - Increase productivity and efficiency by prioritizing high-impact tasks, streamlining your workflow, and maximizing resources 3 - Improve problem-solving skills by approaching challenges with a clear head, developing creative solutions, and building resilience 4 - Boost motivation and confidence by experiencing a sense of accomplishment, embracing new challenges, and building confidence in your abilities 5 - Maintain a better work-life balance by setting clear boundaries, protecting personal time, and recharging for challenges ahead 6 - Set a positive example for your teams by demonstrating a proactive and solution-focused mindset, inspiring them to adopt a similar approach, and building a positive team culture. So as you move forward this week, we encourage you to keep this in mind. Focus on what you can control, and you'll be amazed at what you can achieve! Also, if you’re looking to equip yourself with the knowledge and skills needed to land your dream job as an event professional or you want the guidance and support to thrive in the industry, click here: https://shorturl.at/8JZ3G to join our waitlist and be the first to know when registration opens for our next session! #eventspros #stressmanagement #eventprofessionals #eventplanners

Professional Vs. Personal Challenges and Life Tasks: 🌐💼🏠   Professionally, we face tight deadlines, manage diverse teams, and navigate complex event logistics. 🕒 Personally, we strive to maintain meaningful relationships, communicate effectively with loved ones, and fulfil commitments that go beyond our work. ❤️ As Event Professionals, we constantly find ourselves at the intersection of our professional and personal lives. Each day is a dynamic balancing act between the energetic world of live events and the equally vital aspect of our personal and family commitments. ⚖️ On one side is the dynamic atmosphere of event sites, with lights, action, and the thrill of making things happen. On the other, the calm and nurturing environment of home, where family and personal life await our attention and care. 🏠 This duality of roles is both a challenge and a skill. It demands adaptability, resilience, and a deep sense of commitment to both aspects of our lives. Time management, prioritisation, and being fully present in both settings are essential. 🔄 What strategies have you developed to keep both these worlds thriving? #EventManagement #WorkLifeBalance #FamilyFirst #TimeManagement #ProfessionalGrowth #PersonalDevelopment #TeamLeadership #EventPlanning #LifeSkills

𝐖𝐡𝐚𝐭 𝐢𝐬 𝐭𝐡𝐞 𝐫𝐢𝐠𝐡𝐭 𝐦𝐞𝐞𝐭𝐢𝐧𝐠 𝐜𝐚𝐝𝐞𝐧𝐜𝐞 𝐰𝐡𝐞𝐧 𝐰𝐨𝐫𝐤𝐢𝐧𝐠 𝐰𝐢𝐭𝐡 𝐲𝐨𝐮𝐫 𝐭𝐞𝐚𝐦 𝐭𝐨 𝐝𝐞𝐥𝐢𝐯𝐞𝐫 𝐚 𝐬𝐮𝐜𝐜𝐞𝐬𝐬𝐟𝐮𝐥 𝐩𝐫𝐨𝐣𝐞𝐜𝐭 𝐨𝐫 𝐞𝐯𝐞𝐧𝐭? Are you so busy ‘doing’ that you randomly schedule meetings when you feel like the team needs to regroup? Are you only meeting when the 💩 hits the fan and you need to work through it? Do you have a regular meeting scheduled in the diaries for the duration of the planning to ensure you check in with the team? Everyone has their own way of working. And I have to say, I am not a fan of scheduling a meeting just for the sake of having a meeting. You need to ensure that there is a clear purpose and outcome to meetings when you do have them. However, over my 20 years of working on and leading events, What I have found to be the most successful is when you have a structured and regular meeting scheduled in the team’s diary. I find it helps the team members feel supported because: - There is a space where they can bring up challenges and road blocks; - They have a regular time where they have your attention,  - Keeps them accountable to the delivery of work and the timelines they need to maintain, It’s also a great opportunity to collaborate with other team members, check in on the broader program, brainstorm ideas and feel connected to the bigger vision of the event. There is a balance to make sure you don’t overcommit everyone’s time with meetings that they don’t have time to deliver, But you are meeting regularly enough that it keeps the program / event moving forward and at pace to ensure you are delivering the work on time. When you have the right balance and are connected with your team, you’re across the work and your team feels supported, It helps your everyone stay motivated & productive. Your team’s efficiency will be optimized because they are working in a united way, Which will ultimately impact the overall success to the delivery of the event experience. How often do you meet with your team to ensure event delivery success? Would love to know in the comments below 👇 If you need support to delivery successful events for your business, comment below with the word ‘EVENTS’ and let’s have a chat 👇 👇 #eventswithimpact #events #eventorganiser #eventplanning #eventdelivery

Imagine this, you are part of a senior team at work. You're planning the execution of one of the biggest events of the year for your organization. You have just found out that the speaker you really wanted is not available due to a conflict and you do not have anyone else contracted for this event which is taking place next week. Naturally, and as an event professional, you call your speakers bureau only to find out that the speakers they have are double the budget you have. At this point you put your head in your hands and feel the stress that disappointment brings. What happens next is sweet. The founder of the organization comes through the boardroom doors with tootsie rolls that say "For Days That Suck" "just know that we appreciate you." Let's talk about wellness ideas that actually calm people down, bring smiles to their faces, because they know that you have their backs. Amazing things are happening here at Event Minds Matter Empowered by Club Ichi. We are looking at the trends, nuances, and ideas that bring trust, safety and human sustainability in an ever changing world. Join our community and become an insider for $250.00. You can't join anything for that amount of dough. We are often imitated but never duplicated. Amazing things are happening here at Club Ichi Do you have a similar story to share with this community? Convene Smart Meetings Skift Meetings Prevue Meetings SITE #eventprofs #meetingprofs BizBash Meetings Today

In the demanding world of professional life, particularly in fields like event management, it's common to become so immersed in our work that we lose sight of the bigger picture. This intense focus can lead to feeling overwhelmed and can cloud our judgement. When we're too close to a project, we may struggle to see alternative solutions or innovative ideas. Our proximity to the details can create a tunnel vision effect, where stress and pressure prevent us from thinking clearly and strategically. This is when taking a step back becomes crucial. By intentionally pausing and distancing ourselves from the immediate tasks, we can gain much-needed clarity. This pause allows us to reassess our goals, priorities, and strategies with a fresh perspective. It’s in these moments of reflection that we can identify more efficient paths forward, realign with our objectives, and approach challenges with renewed energy. Moreover, stepping back doesn't mean abandoning the project; it means allowing ourselves the mental space to recharge and re-evaluate. This could involve taking a short break, seeking input from colleagues, or simply shifting focus temporarily to a different task. Ultimately, this practice of taking a step back is about finding balance. It’s a strategy that enables us to manage our workload more effectively, reduce stress, and enhance our overall productivity. By recognising when we need to step back, we empower ourselves to move forward with greater insight and confidence. The Events Consultant can evaluate your business with our intensive Venue Health Check, providing the clarity you need. This comprehensive assessment identifies areas for improvement, optimises operations, and enhances client engagement. By thoroughly examining your venue's performance, we deliver actionable insights and tailored strategies to help you achieve success and maximise your potential. Find out more https://lnkd.in/e7J_hqt3 #EventsConsultant #VenueHealthCheck #BusinessEvaluation #EventManagement #OperationalEfficiency #ClientEngagement #EventSuccess #VenueOptimisation #StrategicPlanning #BusinessGrowth #Eventprofs #Venues #TheEventsConsultant

Tis the season to plan wisely, fa la la la la, la la la la! Check out SmartMeetings’ new article, a guide to surviving holiday event planning. https://lnkd.in/eNCiT7_m #MeetingsMonday

Event management can be very stressful and time-consuming, often requiring work during antisocial hours. It's frequently an underappreciated role, with comments like, "You must have so much fun all the time," or "Anyone can manage an event, it's just like being a host." The truth is far from these misconceptions. Here are my top tips for managing events when you feel overwhelmed. Sometimes, taking a step back is the only way to see forward! #EventManagement #StressManagement #TimeManagement #EventProfs #WorkLifeBalance #EventPlanning #ProfessionalTips #OvercomingChallenges #TheEventsConsulant #Eventprofs #Venues