CX Fest - An adventure with the CX Community’s Post

Why do meetings feel like a smaller place to start team transformation than where most of us want to start? I JUST DUNNO. They are undervalued. People jump for strategy, 👏 for restructures — and yet rarely do I hear from people making their current meetings better. Maybe surprisingly, the humble ol’ meeting is where I see most change begin. Research shows change we don’t notice (or that’s just outside of our realm of perceptive difference) is more likely to be successful and sustainable over time. And because most of us spend the vast majority of our workday in meetings even this small change - making that weekly team meeting better - can drop org debt like magic (with lots less disruption than a restructure). So if you’re someone feeling like your team needs a reboot and work is just harder than it should be - proposal: start by having a better meeting. How? Try an action meeting, as documented by someone much smarter than me, named Sam Spurlin. I mean, even if nothing else comes of it, you’ll improve many hours in many people’s day.

🚀 Unlocking Meeting Mastery: Turn Time Sinks into Productivity Engines 🌟 We've all been there: an hour-long meeting where ideas flow like wine, laughter punctuates the air, and energy seems boundless. Yet, as you return to your desk, the harsh realization hits: nothing concrete was accomplished. The excitement dissolves, the notes blur, and a sense of déjà vu looms over the impending sequel in a few weeks. So, what went wrong? Let's dissect this all-too-common scenario. First and foremost, clarity in objectives is crucial. Sure, an agenda was probably circulated, detailing what topics to discuss. But without a clearly defined objective, the meeting meanders. ✅ An agenda outlines the conversation; an objective targets the destination. 🛣 🚘 It's the difference between knowing what to talk about and understanding why you’re talking about it. When your meeting begins with a precise objective, it's easier to gauge progress and course-correct if needed. Now, let's talk about responsibility versus task assignment. Meetings often see tasks being handed out like candy. However, responsibility is a rarer commodity. Assigning a task is easy, but assigning responsibility creates ownership. It prevents the all-too-familiar scenario where someone returns with a "Can't be done" update, and two weeks of potential progress evaporate. Responsibility means giving someone a goal and empowering them to delegate tasks and drive progress both inside and outside the meeting room. This ensures a dynamic, evolving process rather than a static checklist. 🥛 Consider this analogy: ask someone to check if the store has 2% milk, and you’ll get a binary answer. Assign them the goal of baking a cake, and they'll explore alternatives like 1% or 3.5% milk, pushing the project forward with initiative and adaptability. 🎂 Moreover, meetings shouldn't be the sole platform for updates. Regular email updates from those with assigned responsibilities can keep the momentum going. This practice enables your next meeting to kick off with actionable items rather than rehashing past updates, fostering a culture of continuous progress. In essence, effective meetings hinge on clear objectives, defined responsibilities, and continuous communication. Transform your meetings from a time sink to a productivity powerhouse. ⌚ After all, time is the most valuable resource we have—let’s use it wisely. #Leadership #Productivity #EffectiveMeetings #BusinessGrowth #Teamwork #WorkplaceTips #ProfessionalDevelopment #TimeManagement #Success #AMF

I think we can all agree that meetings are both a necessity and a notorious time-suck. Did you know that only 1/3 of employees feel they are actually needed in the meeting? So, how can we streamline these necessary evils to bolster productivity? Dive into this month's blog to see how we can change meeting culture for the better.

🚀 Ready to Transform Your Meeting Culture for Enhanced Productivity? 🚀 🤔 Wondering how to make your company meetings more effective and engaging? Dive into our guide on revolutionizing your meeting culture. 👉 Key Insights: ✔️ A strong meeting culture ensures alignment, clear communication, and efficient decision-making. ✔️ Effective meeting culture involves three parts: preparation, conduct, and follow-up. ✔️ Innovative approaches like Facebook's "no meeting" day and Virgin Atlantic's "walking meetings" can inspire positive changes. ✔️ Addressing common meeting challenges like disengagement and miscommunication is crucial. 🔍 Learn how to foster a positive meeting culture that values time, encourages engagement, and promotes productivity: https://bit.ly/3TPtYrq #MeetingCulture #ProductiveMeetings #Flowtrace #TeamCollaboration #BusinessEfficiency

Daily standups got you feeling drained? 😩 Let’s change that. From timeboxing to rotating facilitators, there are simple ways to transform those meetings into focused, productive sessions that energize your team instead of boring them to death. No more dragging conversations or zoning out—get back to fast, effective communication. Learn how to upgrade your standups and keep things moving. Read the blog 👉

🚀 Meetings: From Meh to Marvelous - Your Guide to Impactful Gatherings 📊✨ We've all endured those endless meetings that felt like they could solve world hunger (if only they focused on actual solutions!). Fear not, productivity warriors! Let's elevate your meetings into energizing events that leave your team ready to conquer the world. Pre-Meeting Prep: Set the Stage for Success 🎯 Clear Purpose, Defined Agenda: Craft a concise agenda outlining goals and expected outcomes – think roadmap, not labyrinth. 👥 Invite the Right Crew: Gather essential contributors, keeping it focused and efficient. 📤 Pre-Circulate Materials: Share documents or prompts beforehand for productive discussions. Meeting Magic: From Icebreakers to Actionable Outcomes ⏰ Start Sharp, Finish Strong: Respect everyone's time, beginning and ending promptly. ❄️ Icebreakers, but Not the Cheesy Kind: Spark engagement with quick, relevant activities. 🗣️ Active Participation, Amplified Voices: Encourage input using clear facilitation techniques and breakout sessions. 📋 Decisions with Teeth: Set clear action items, assign ownership, and establish deadlines. 🔄 Feedback Loop: Fuel for Improvement: Gather feedback for continuous improvement. Bonus Tips for Extra Sparkle: 🔧 Embrace Technology: Utilize online tools for collaborative brainstorming and real-time note-taking. 💡 Get Creative with Formats: Try stand-up or walking meetings to keep things dynamic. 🎉 Celebrate Wins and Milestones: Acknowledge progress for boosted morale and motivation. Impactful meetings are built on intention and engagement. Apply these tips to transform dreaded gatherings into powerhouses of productivity, leaving your team inspired and ready for greatness, one meeting at a time! Share your meeting magic! What are your go-to tips for impactful gatherings? Let's build a community of meeting masters, sharing tricks and transforming sessions into opportunities for success! #MeetingTips #ProductivityHacks #Teamwork #Collaboration #ImpactfulMeetings

🧐 What Is the Ideal Meeting Length? 🧐 Finding the perfect meeting length is crucial for maximizing productivity and engagement. Here are some insights to help you optimize your meetings: ✅ Keep It Concise: Research suggests that meetings lasting 15 to 30 minutes are ideal for maintaining focus and engagement. ✅ Tailor to Purpose: Adjust the length based on the meeting's objectives and complexity. ✅ Use Timers: Set timers to keep discussions on track and within the allotted time. ✅ Prioritize Agendas: Focus on essential topics to ensure efficient use of time. Learn more about optimizing meeting length: https://lnkd.in/e5wek26K #Meetings #Productivity #Business #MeetingCulture

Transform your weekly team meeting from lame to FABULOSO. Most meetings feel like a black hole, sucking in time and energy, giving little back. I say, NO MORE! What if I told you that instead of this meeting feeling like a black hole for time and progress, it could be the highlight of your team's week? Don't believe me? Try it out. Here's how: 1. Fixed & Purposeful Agenda: Start with WHY. Every item on your agenda should have a clear purpose and expected outcome. If this is a weekly meeting, give it a fixed agenda that limits the terrible "reporting" period and reserves most of the time for solving problems and exploring opportunities. 2. Engage, Don't Just Inform: Replace monologues with dialogues. Encourage participation, ask for input, and make decisions as a team. 3. Time is Gold: Respect it. Start on time, end on time. If it's not necessary to meet for an hour, don't. Efficiency breeds enthusiasm. 4. Action Items: End with clarity. Who is doing what, and by when? Transparency and accountability turn plans into results. 5. Feedback Loop: What worked? What didn’t? Continuous improvement is the key to meeting mastery. Turning your weekly huddle into a powerhouse of productivity isn’t just about getting through an agenda. It's about creating a space where ideas flourish, decisions are made, and the team leaves feeling energized and clear on their next steps. Ready to master your meetings? Start with your next huddle. Implement one change at a time and watch your team's productivity soar. Don't hoard this post. Share it and help other people stuck in black holes start making simple and practical changes to their meeting structures.

Maximizing Collaboration and Communication with Monday.com Services Maximizing collaboration and productivity in any business is crucial for success. The ability to manage tasks better, improve communication, and enhance productivity, are just a few of the countless benefits realized when working with Monday.com services. Monday.com is a leading platform for managing teamwork, projects, and tasks. As an all-in-one work OS, it’s designed to break down communication barriers and inspire greater collaboration within teams. This guarantees that your business can adapt and succeed within a fast-paced and ever-evolving digital world. Maximizing team collaboration is crucial for any business looking to thrive. With Monday.com services, you can simplify project management. By creating workflows customized to your team's needs, you will strengthen your organization's ability to track time, manage tasks, and meet crucial deadlines. Good communication forms the backbone of any successful team. Are your team members missing critical updates? With Monday.com, you'll have a platform that organizes and centralizes all your communication in one place. Team members can make updates in real-time, and everyone in the project loop will... #Automation #Business #Collaboration #Consulting #Monday.com

Great suggestions to remember as we convene with our various stakeholders to drive engagement, impact, and results. "Effective Meeting Strategies" By Dr. Christian Poensgen please follow him for more. 1. Set a Clear Agenda: - Start each meeting with a specific agenda to provide focus and ensure everyone knows the objectives. - Share the agenda beforehand so participants can review and prepare. - Example: Follow Jeff Bezos' practice of distributing a detailed agenda before every meeting to keep everyone ready and focused. 2. Stay Standing: - Conduct meetings standing up to keep them shorter and more focused. - Use standing meetings for brief updates and to maintain high energy levels. - Example: Take Richard Branson's advice on using standing meetings to keep discussions concise and on point. 3. Assign Roles: - Designate specific roles like leader, note-taker, and timekeeper to manage the meeting effectively. - Assign roles at the start of each meeting to keep everything organized and on track. - Example: Learn from Sheryl Sandberg about the importance of assigning roles to ensure smooth meeting flow. 4. Keep Meetings Small: - Limit the number of attendees to maintain productivity. - Aim for five or fewer participants for deep engagement and effective decision-making. - Example: Follow Steve Jobs' preference for smaller meetings to encourage meaningful discussions and quick decisions. 5. Rotate Meeting Locations: - Change the meeting environment regularly to spark new ideas and prevent monotony. - Hold meetings in various parts of the office or outdoors for a dynamic environment. - Example: Take a cue from Mark Zuckerberg and rotate meeting locations to inspire creativity. 6. End with Action Items: - Conclude meetings with clear action items and responsibilities. - Review who is responsible for each action item and set deadlines for accountability. - Example: Emulate Elon Musk's practice of ending every meeting with clear action items for better follow-through. By following these tips, you can improve the effectiveness and productivity of your meetings. Please kindly like, comment and share with your network and follow me Philip Adaagonsa for more exciting contents. https://lnkd.in/eHWSqbdP