GORUCK’s Post

Tired of back-to-back meetings leaving you drained with no time to breathe? Here is a little tweak to get 5 to 10 minutes every meeting... Default your meeting settings in Google Calendar and Outlook to 25 and 50 minutes. By shaving off just five minutes from standard half-hour and hour-long slots, you open up precious windows for quick breaks between meetings. Here's how to set it up: In Google Calendar: Go to Settings. Under "Event settings," adjust the "Default meeting length" to 25 minutes. Similarly, set the "Default event length" to 50 minutes. In Outlook: Open Outlook and go to File > Options > Calendar. Under "Calendar options," adjust the "Default appointment duration" to 25 minutes. Set the "End times" for appointments to 5 minutes before the start of the next meeting. Hit "OK" to save your changes. Now, enjoy the benefits: * More Breathing Room: Squeeze in those quick stretches, grab a water refill, or just take a moment to decompress. * Increased Focus: Shorter meetings encourage participants to stay on track and make the most of the allotted time. * Enhanced Productivity: By incorporating regular breaks, maintain better performance throughout the day. Small adjustments = Big Benefits. #ProductivityTips #TimeManagement #PEP

One effective solution is to cut down on unnecessary dead time in meetings. Instead of having a one-hour meeting, consider making it 30 minutes. Similarly, a 30-minute meeting can be shortened to 15 minutes. In my experience, we often overestimate the amount of time we actually need for meetings...and I won't even get started on the meetings that aren't even necessary in the first place.(I'll save that for another time!) #remotework #virtualmeetings

Fact: 71% of workers say they are not paying attention in Zoom meetings. It’s time to rethink engagement. Zoom Zombies Doom Scroll Doom Attendees iPad Adults Mute Masters Screen Stare Specialists Meeting Mummies Webcam Wanderers Virtual Vanishers Task-Switch Titans Distraction Droids Multi-Tasking Mavericks Keyboard Clatters Background Blenders Chat Checkers Camera-Off Connoisseurs 45% of workers say they feel overwhelmed by the number of meetings. 30% report meetings as their biggest distraction. Solutions: Interactive Agendas: Use dynamic and interactive agendas to keep meetings on track and engaging. Breakout Rooms: Incorporate breakout sessions to foster collaboration and focused discussions. Limit Meeting Time: Set clear time limits and stick to them to respect everyone’s time. Engagement Tools: Utilize polls, Q&A, and chat functions to keep participants active and involved. Contact ClearEdge to recharge your teams with tailored workshops that make every meeting count. Let's transform your virtual meetings into powerful productivity sessions! #Staffing #Productivity #Engagement #VirtualMeetings #Leadership #ClearEdge

Interesting ideas on meeting productivity. In addition to the thoughts shared here, does this also pont out how unnecessary many meetings are? Or do we use meetings for something more than what’s on the surface? https://lnkd.in/eD5hap5r

The prevalence of video meetings, especially in remote work environments, has indeed become a double-edged sword. While they facilitate communication and collaboration, excessive meetings can erode productivity and contribute to fatigue. As someone with extensive experience I feel aware of the delicate balance required to optimize productivity. Here are a few insights to consider: 1 - Encourage a culture of purposeful meetings. Before scheduling one, ask: Is this meeting necessary? Can the same information be shared via email or a collaborative document? If the answer is yes, reconsider the need for a meeting. 2 - Set clear agendas for meetings and allocate specific time slots. Stick to the agenda and avoid tangents. Timeboxing ensures that discussions remain focused and efficient. 3 - Not every meeting requires video. Consider using audio-only calls or even asynchronous communication tools (like Slack or Microsoft Teams) for updates and discussions. This reduces the visual fatigue associated with constant video calls. 4 - If your team has back-to-back meetings, encourage short breaks in between. Even a 5-minute breather can help recharge mental energy. 5 - Designate certain blocks of time as “meeting-free.” This allows team members to concentrate on deep work without interruptions. And most importantly, prioritize well-being—both yours and your team’s.

Are too many meetings taking a toll on your productivity? You're not alone! Spending hours on end in meetings can feel like a never-ending marathon, leaving little time for actual work. But fear not, we've found a simple yet effective solution - stand-up meetings! Standing may not always be practical for those working from home, but turning on our cameras and aiming for shorter meetings has helped tremendously. Keeping the camera on helps us stay focused and reminds us that we're in this together, even if virtually. And shorter meetings are like playing a T20 match - fast-paced and goal-oriented. By implementing these changes, we had more time to work on our projects and less time stuck in meetings. So why not give it a try? Let's change how we meet and work smarter, not harder. #NoMoreLongMeetings #WorkSmarter and yeah Happy Holi 💖

Time is our most precious resource. Yet we spend a third of it in meetings 🙃 That’s why my team and I at Cirface have established clear guidelines for our meetings. The most important one —> No agenda, no meeting ❌🗓️ If we're spending that much time in meetings, they better be well-planned and organized. And Fellow.app has helped us implement this rule with it's smart automations. With just a click, it automates reminders when agendas are empty. The choice becomes clear: add to the agenda or cancel the meeting all together. Thanks to this simple feature, my team and I reclaimed countless hours, avoided unnecessary distractions, and improved our meeting productivity. But we're always learning. How do you make sure your meetings are efficient? #TimeManagement #meetings #productivity

Is Walk & Talk Right for You? A Walk & Talk, or walking meeting, is a meeting format where participants walk and discuss instead of sitting in a conference room or home office. The idea is that physical movement can inspire different ways of thinking and help generate new ideas. But what kinds of meetings are suitable for a Walk & Talk? Here are some initial ideas: 🍀Brainstorming Sessions: Take a stroll in a nearby park or around the office campus to spark creativity and generate new ideas. 🍀Virtual Walking Meetings: For remote teams, schedule virtual walk & talks where everyone walks in their own neighborhood while on a conference call. 🍀One-on-One Check-Ins: Conduct performance reviews or catch-up meetings on foot, making the conversation more relaxed and open. 🍀Client Meetings: Suggest a walk in a scenic area for a more informal and refreshing client meeting. 🍀 Silent Walks: Occasionally, have silent walks where employees can reflect on work-related problems and then regroup to share insights. Experiment with different types of meetings and see what works best for you and your workplace. Be creative and try out the concept! What are your best Walk & Talk experiences? Share with us so others can get inspired by your ideas! And tag someone you'd like to plan a Walk & Talk with. #WalkAndTalk #WalkingMeetings #Brainstorming #RemoteWork #TeamBuilding #BeYourHealth

Lots of bad meetings are a suck on productivity regardless of whether they're in person or on Zoom. Being a good meeting facilitator is an underrate skill, regardless of the medium. https://lnkd.in/gK2i6GmH

Why don't we enter a meeting room with our faces fully covered by a mask, but we don't bother to keep our camera all time off when attending online meetings on Zoom or Teams? This is not about being against working from home, which obviously includes attending meetings online. It's a matter of recognizing that regardless of the meeting format (in person or online), looking at the people you interact with is a sign of respect, and it's also a way to interpret subtle meanings from facial expressions. This may be for sure more challenging during online meetings, but it is still much better than keeping the camera off all the time, even when asked to speak. #meeting #onlinemeeting #people #workingrules #management #workingfromhome #smartworking #business