Navigating a maker vs. a manager's schedule can be a struggle. In his latest blog, Rob Kelly explores effective strategies to harmonize both roles, protect productive time, and enhance meeting efficiency: https://bit.ly/4eR2gV2 #InsideGuidewire #Productivity #Management
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Upgrade your systems/processes to boost productivity. Loved the concept of the tiered huddle mentioned in this piece #management #productivity https://lnkd.in/gw7zb8Mv
Productivity Is About Your Systems, Not Your People
hbr.org
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Senior Team Lead, Senior Quality Analyst; Subject Matter Expert Life Sciences at Straive, Author, Content writer, Scientific writer, Science communicator
How smart work enable you faster? 🔍 Prioritization: Smart work involves identifying and prioritizing tasks based on their importance and urgency. By focusing on high-priority tasks first, you can make significant progress quickly. 💪📝 📅 Efficient Planning: Planning is a crucial aspect of smart work. By creating a well-thought-out plan, you can allocate resources, set realistic deadlines, and streamline your workflow, leading to faster and more effective results. 🗓️📊 ⚙️ Automation: Embracing technology and automation can significantly speed up tasks. Smart work involves identifying repetitive and time-consuming activities that can be automated, freeing up your time for more critical and strategic work. 🤖⏩ 🤝 Delegation: Smart workers know when to delegate tasks. Delegating responsibilities to others who are better suited or have the necessary expertise can lead to faster and better results. 🙌📋 📚 Continuous Learning: Staying updated on the latest tools, techniques, and industry trends enables you to work more efficiently. Continuous learning helps you adopt new technologies and methodologies that can accelerate your work processes. 📖📈 💬 Effective Communication: Clear and concise communication is a key component of smart work. It minimizes misunderstandings, reduces the need for clarification, and ensures that everyone is on the same page, leading to faster progress. 🗣️✉️ ⏰ Eliminating Time-wasters: Smart workers identify and eliminate activities that do not contribute to their goals. This includes avoiding unnecessary meetings, minimizing distractions, and focusing on tasks that bring real value. ⏳🚫 🔀 Adaptability: Being adaptable allows you to respond quickly to changes and challenges. Smart workers are flexible and can adjust their plans and strategies as needed, avoiding unnecessary delays. 🔄🌪️ 🌴 Strategic Breaks: Smart work includes recognizing the importance of breaks. Taking short breaks when needed can help maintain focus and productivity, preventing burnout and fatigue that can slow down your work. ☕🧘♂️ #evolution #DNA #prioritization #planning #automation #delegation #continuouslearning #communication #timemanagement #adaptability #productivity #efficiency #breaks #worksmart #goals #technology #strategies #success #professionaldevelopment #teamwork
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Good read and good tips for managing time
Context-switching - one of the worst productivity killers in the engineering industry
newsletter.eng-leadership.com
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Personal Productivity Productivity Is About Your Systems, Not Your People The pursuit of individual productivity is healthy and worthwhile. However, unless you work independently outside of an organization, the benefits of most “tricks” will be limited. To make a real impact on performance, you have to work at the system level. The author recommends four ways to improve productivity and efficiency by making changes at the organizational level. Create a system of tiered huddles that allow issues to be escalated to the next level of responsibility in a timely manner. Use systems that visually represent where work is so that collaborators have visibility into where a project stands. Make it clear how people should communicate depending on the complexity and urgency of the issue. And, make sure that people responsible for getting tasks done also have the authority to make necessary decisions. Leaders are always seeking to improve employee productivity (including their own). Getting Things Done, and countless other approaches that tantalize us with promises of peak productivity. Given that people are still overwhelmed by work, buried in email, and unable to focus on critical priorities, it’s safe to say that these productivity hacks just don’t hack it. https://lnkd.in/gkS3FMAh
Productivity Is About Your Systems, Not Your People
hbr.org
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HR Strategy | Senior Leadership & CXO Hiring | Strategic HR Business Partnering | Strategic Performance Management | Talent Development | Compensation & Rewards | HR Analytics & Technology | Organizational Transformation
Only 12% of employees are fully productive at work: While just 13% of teams accomplish planned tasks every week. Clearly, there is a pressing need for a productivity boost. Productivity frameworks can provide a great help in this regard. To support you in enhancing productivity, I curated a special cheat sheet. It encompasses 2 useful productivity frameworks: 1. Warren Buffett’s 5/25 Strategy: ➟ Identify 25 goals or interests that are important to you. ➟ Prioritize the top 5 goals and focus solely on achieving them. ➟ Avoid spending time on the remaining 20 goals from the list. ➟ After achieving the initial set of 5 goals, select the next 5 priorities. 2. Parkinson’s law: ➟ Work expands to fill the time available for its completion. ➟ Set tight deadlines to prevent tasks from stretching out. ➟ Break tasks into smaller, manageable chunks to maintain focus. ➟ Regularly review deadlines to ensure efficiency and avoid procrastination. Take advantage of those frameworks: ➟Make sure you and your team are highly productive!
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📈W. Edwards Deming argued in his book Out of the Crisis, 94% of most workplace problems and possibilities for improvement belong to the system, not the individual. 📥Given that people are still overwhelmed by work, buried in email, and unable to focus on critical priorities, it’s safe to say that personal productivity hacks like Inbox Zero and the Pomodoro technique just don’t hack it. 🏢While logical, they fail to account for the simple fact that most people don’t work in isolation. They work in complex organizations defined by interdependencies among people — and it’s often these interdependencies that have the greatest effect on personal productivity. https://lnkd.in/gKE_55mD #productivityimprovement #thriveatwork #deming #workplacetransformation #burnoutprevention #workplacewellbeing #organisationaldevelopment
Productivity Is About Your Systems, Not Your People
hbr.org
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Listen, I love a productivity hack (I really do!), but in most organizations productivity is a *systems* problem. How do you start to fix the root causes? 👀 Make work visible. If you default to writing things down and openly tracking progress towards goals, you empower everyone to make progress anytime and anywhere. 🔕 Support focus. Unclear communication practices make people nervous they will miss something urgent and important if they aren't checking all messaging platforms all the time. Creating clarity about how to reach out if a work "emergency" arises gives people the peace of mind they need to do deeper work, uninterrupted. More advice about this in HBR 👉 https://lnkd.in/gyXe96Fi
Productivity Is About Your Systems, Not Your People
hbr.org
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Founder of The LeaderShift Project, helping leaders and teams get their "shift" together! Executive Leadership Consultant and Coach, Speaker, Author, and Podcast host
The topic of productivity has come up recently with several clients. This is in response to my basic question, “how are you,” and consistently getting the answer “overwhelmed.” So I’m claiming this week as “Productivity Week”! Here are some tips for getting productive before the long weekend: 1️⃣ Turn off your notifications Let’s start with something simple: Ditch the notifications that are keeping you living in your inbox. Outlook has 4 - yes, 4 - different ways to notify of an incoming email. Turn them off to maintain focus on work that is more important. Which leads me to my next point… 2️⃣ Scanning vs. Processing There is a difference between scanning email and processing email - Scan email VERY briefly as needed based on expectations of your role, and reply ONLY to those that are urgent. Save the rest for processing time. Customer service professionals will need to scan more often than most other functional areas, for example. - Schedule several 15-20 minute appointments on your Calendar to batch process instead of constantly checking email every time a notification pops up.. 3️⃣ Live in your CALENDAR. Not in your inbox. Here’s why… - Your calendar is the only true way to gauge your throughput - You have a 70% greater chance of completing what’s in your calendar - You won’t over-commit because you can clearly see what you have space for in your day 4️⃣ When processing your email, use the 4 Ds The FIRST time you process your email, you should do one of these 4 things: - Delete it - Do it - Delegate it - Defer it This is my number 1 tip on getting productive, and I will elaborate in tomorrow’s post! 5️⃣ Stop using your inbox as a to-do list Turn emails into what they REALLY are… - A phone call to return - Agenda items - Prep material to read before a meeting - Pending item to track - Etc. Step 6️⃣: Design communication protocols with your team For example… - Phone call or face to face = urgent - Email = important but not urgent (within x hours) - Instant message – use for quick responses and respect each other’s status Is productivity a struggle for you lately? Try these tips and email me at shani@theleadershiftproject.com. I’ll be your productivity coach!
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Leadership Transformation Catalyst | Founder, Leadership Rewired | Executive Coach & Strategist | Empowering leaders to navigate complexity and drive meaningful change | Podcast Co-Host | Fractional CPO
A CEO's 2-Minute Decision That Shook an Entire Business Unit Ever wondered how a single decision can spiral into chaos? Let's explore how a brief interaction destabilized an entire business unit. The Fateful Interruption Picture this. A software developer, headphones on, fingers flying across the keyboard, deep in the zone. She looks up to see – not her manager, not even her manager's manager – but the CEO himself, standing at her desk "I need to know the status of the XYZ issue and why it happened in the first place," he demands, his voice carrying across the open office. In that moment, it was as if someone had pulled the fire alarm. The developer's heart raced, palms slick with sweat and a ripple of whispers spread like wildfire. The Unseen Damage What the CEO didn't realize: 1. The developer's manager had already addressed the issue. 2. The department head was fully briefed and had approved the solution. 3. A carefully crafted plan was already in motion. In his quest to be hands-on, our CEO had unknowingly toppled a carefully laid out plan. The Aftermath The repercussions were swift: · The developer second-guessed every decision. · Her manager began cc'ing the CEO on every minor email "just in case." · The department head questioned whether they still had the CEO's trust. · Productivity plummeted as teams created unnecessary "status reports" to avoid being caught off-guard. The Micromanagement Metaphor Imagine conducting an orchestra, then leaving the podium mid-performance to play a few notes on the violin yourself. The music falters, the rhythm is lost, and the audience is left confused. This is micromanagement. The Real Cost When I spoke with the CEO later, he was stunned by the consequences of his brief interaction. "I just wanted to know what happened," he said regretfully. But at what cost? 1. Trust in leadership eroded 2. Clear reporting lines blurred 3. Employee confidence shaken 4. Hours of productivity lost 5. A culture of fear and over-reporting The Path Forward What's a leader to do? 1. Trust the structure you've built. If you can't, fix the structure, not the individual issues. 2. Communicate concerns through proper channels. 3. Remember: Your job isn't to be the smartest person in every room, but to build a team of smart people who can handle rooms you're not in. I'm curious: · Have you experienced similar situations? · What strategies have you found effective in balancing staying informed and trusting? · If you were coaching this CEO, what would be your advice? Share your thoughts in the comments. #LeadershipRewired #LeadershipLessons #ExecutiveCoaching Note: All scenarios are anonymized and used with permission. We value our clients' privacy.
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How can you help your engineering team be more effective? Protect their focus time. Easier said than done in a large organization when… 😐 Someone looking for a status update calls a meeting with 25 people for the next morning 😐 HR sends you another mandatory training to attend and survey to fill out 😐 The team you worked on six months ago is having a fire drill and wants to pull you back in to help (never mind they denied your request for time to properly document everything before you left) 😐 The requirements of your project are poorly defined and require meetings with a dozen other teams It’s not easy to protect Deep Work time, but here are five ways to start: 1. Establish rules for how teams handle incoming communications. For example, strongly encourage your team to pause notifications during Deep Work hours without anyone expecting a response — assuming others can still get through for critical requests. 2. Encourage managers to set up a rotating Responder role for their teams. That person can respond promptly and delegate work appropriately without breaking everyone’s focus. 3. Make sure you're properly accounting for how much time KTLO and bug work can take — and budget feature work accordingly to prevent burnout. 4. Be mindful of the opportunity cost of context switching. Bouncing between goals isn’t free. Quantifying that impact will make it easier to help your teams improve. 5. Interrupt them less. You ping a manager for progress updates, they ask their engineers, and suddenly the entire team has switched focus. An engineering insights solution such as Uplevel can get you the information you need without slowing down your teams with questions and surveys. #engineeringleadership #deepwork #productivity
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Balancing a maker's need for deep focus with a manager's need for frequent meetings is indeed challenging. Rob Kelly's strategies sound promising. Does he provide any specific tips on how to structure the day to accommodate both roles effectively?