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The Power of Connections and Collaborations in Luxury Destination Event Planning Connections and collaborations are vital components of event planning, especially for destination events. As planners, we may be experts in our craft, but having trusted local partners on the ground is essential when working overseas. Each destination presents new challenges and requires assembling new teams. It’s not just about knowing the vendors but also about understanding which ones will be the perfect fit for each client’s unique tastes and preferences. Additionally, as planners, we don’t just connect the dots—we guide our clients from the initial idea to making their dreams a reality. To build a robust and reliable network, here are some of the best ways to establish connections in the industry: 🌍 Attending Specialized Shows: Events like travel shows, event planner conferences, and wedding industry expos are key opportunities to meet with hospitality and events providers and build strategic relationships. ✈️ Visiting the Destinations: There’s no substitute for firsthand experience. Visiting destinations allows you to evaluate the services, hotels, and venues while building personal relationships with local teams. 🤝 Building Long-Term Relationships: It’s not just about a business transaction; it’s about forming long-lasting collaborations with vendors who understand the importance of quality and service in luxury events. Successful event planning requires expertise and a network of connections that ensure excellence. Our collaborations allow us to provide clients with truly unforgettable experiences. As Simon Sinek said, we can't do it alone; being together is better! How have you built your network of connections in the industry? I’d love to hear your strategies! #LuxuryEvents #EventPlanning #DestinationEvents #Connections #Teamwork #VendorRelationships #togetherisbetter Pic: WTM London

Why Russell of Hotels Partners with CVBs to Assist Our Clients At Russell of Hotels, our mission is to provide exceptional hotel site selection and event planning services that exceed our clients' expectations. A key component of achieving this mission is our strategic partnerships with Convention & Visitors Bureaus (CVBs) across the country. Here’s why partnering with CVBs is crucial to our success & the benefits it brings to our clients: Expert Local Knowledge CVBs are invaluable resources that offer deep local knowledge & insights about their respective destinations. By partnering with CVBs, we gain access to detailed information about the best venues, local suppliers, and unique attractions. This ensures that we can provide our clients with tailored recommendations that perfectly match their event needs. Comprehensive Support Services CVBs provide a range of support services that help streamline the planning process. From assisting with venue selection & securing group rates to offering promotional materials and logistical support, CVBs play a crucial role in ensuring that every aspect of the event runs smoothly. This comprehensive support allows us to focus on delivering an exceptional experience for our clients. Access to Unique Venues Working with CVBs gives us access to a wide variety of unique and diverse venues that may not be easily discoverable otherwise. Whether it’s a historic landmark, a luxurious resort, or a modern conference center, CVBs help us find the perfect setting for any event. This variety ensures that we can meet the diverse needs & preferences of our clients, making their events memorable & distinctive. Networking & Connections CVBs have established relationships with local businesses & service providers, which we leverage to benefit our clients. These connections enable us to negotiate better rates, secure additional amenities, & ensure high-quality services. Partnering with CVBs also enhances our ability to create seamless and well-coordinated events by tapping into their extensive local networks. Enhanced Marketing & Promotion CVBs often provide marketing & promotional support to help boost attendance and visibility for events. This includes access to local media, promotional materials, and social media platforms. By partnering with CVBs, we can extend our marketing reach & ensure that our clients' events receive the attention they deserve. Commitment to Excellence Both Russell of Hotels & CVBs share a commitment to excellence and outstanding customer service. This alignment in values ensures that our clients receive the highest level of service and support throughout the planning and execution of their events. Together, we strive to exceed expectations & create unforgettable experiences. Partnering with CVBs allows Russell of Hotels to offer unparalleled service & expertise to our clients. These collaborations enhance our ability to deliver successful and meaningful events

https://lnkd.in/dcP9Fhvc 𝐄𝐥𝐞𝐯𝐚𝐭𝐢𝐧𝐠 𝐄𝐯𝐞𝐧𝐭𝐬: 𝐀 𝐆𝐮𝐢𝐝𝐞 𝐭𝐨 𝐌𝐞𝐞𝐭𝐢𝐧𝐠 𝐚𝐧𝐝 𝐄𝐯𝐞𝐧𝐭 𝐏𝐥𝐚𝐧𝐧𝐢𝐧𝐠 𝐂𝐨𝐧𝐬𝐮𝐥𝐭𝐢𝐧𝐠 𝐒𝐞𝐫𝐯𝐢𝐜𝐞𝐬 This article highlights the crucial role of consultants in meeting and event planning within the hotel industry, offering tips for organizing memorable and impactful events. The Specialized Role of Meeting and Event Planning Consultants: Comprehensive Needs Assessment: Consultants conduct thorough needs assessments to understand the specific requirements of clients. This includes the type of event, target audience, budget constraints, and desired outcomes, laying the foundation for a tailored event strategy. Vendor Sourcing and Negotiation: Meeting and event planning consultants leverage their industry connections to source reputable vendors. From catering services to audiovisual equipment providers, consultants negotiate contracts on behalf of clients to secure the best possible deals and ensure seamless collaboration. Strategic Venue Selection: Choosing the right venue is pivotal. Consultants assist in strategic venue selection based on the nature of the event, the number of attendees, and the desired atmosphere. They consider logistical aspects, accessibility, and the overall experience the venue can offer. Customized Event Design and Theming: Event consultants collaborate on the design and theming of events. From conceptualization to execution, they ensure that the event’s visual elements align with the client’s brand, messaging, and the overall ambiance desired for the occasion. Timeline management and logistics: Consultants supervise the minute details of timeline management and logistics. They develop comprehensive event timelines, coordinate logistics, and ensure that every aspect of the event runs smoothly, from setup to teardown. Tips for Successful Meeting and Event Planning: Clear Objectives and Goals: Define clear objectives and goals for the event. Understanding the purpose and desired outcomes guides all planning decisions and ensures a cohesive and impactful event. Effective Communication Strategies: Communication is key. Establish effective communication channels with clients, vendors, and the event team. Consistent and transparent communication contributes to a unified approach and minimizes the risk of misunderstandings. Thorough Risk Assessment: Conduct a thorough risk assessment to identify potential challenges and develop contingency plans. Consultants anticipate and mitigate risks to ensure that the event progresses smoothly, even in the face of unforeseen circumstances. Engagement Strategies: Implement engagement strategies to captivate attendees. From interactive sessions to networking opportunities, incorporating engaging elements enhances the overall experience and leaves a lasting impression on participants. . . . . .

Have you ever wondered which cities attract the most business for private events? Our curiosity led us to delve into the data from the 3.5 million events booked through Tripleseat in 2023. We aimed to uncover the most sought-after event types and identify the cities that are hotspots for these specific kinds of event activities. If your business operates in the hospitality sector within these key markets, and you haven't yet introduced competitive packages for these in-demand event types, now is the opportune moment to enhance your offerings both strategically and creatively. To gain a comprehensive understanding of our findings, take a look at the full infographic of data at the following link. https://lnkd.in/eVw7FnyG #eventmanager #eventindustry #eventrevenue #hospitalityindustry #eventmanagement #eventmanagementsoftware

Searching for the ideal venue is a pivotal step in organizing a successful corporate event. To ensure your event's success, here are 5 essential tips to consider when selecting the perfect venue for your upcoming gathering. Define your Objectives: Before you start searching for venues, clearly define your event objectives. Consider factors such as the size of your audience, the nature of the event (conference, seminar, exhibition, etc.), and any specific requirements or themes. Location: The location can significantly impact attendance and overall experience. Choose a location that is convenient for your attendees, with easy access to transportation and accommodation options. Additionally, consider the local attractions and amenities available to enhance the overall event experience. Facilities and Amenities: Assess the facilities and amenities offered by potential venues to ensure they align with your event needs. Consider factors such as meeting rooms, audiovisual equipment, Wi-Fi connectivity, catering options, and onsite support services. The venue should be equipped to handle all aspects of your event seamlessly. Budget Considerations: Establish a realistic budget for your event and ensure that the venue costs fit within your financial constraints. Remember to factor in any additional expenses such as catering, AV equipment rental, and staffing. Negotiate with venues to secure the best possible rates while still meeting your event requirements. Flexibility and Adaptability: Look for venues that offer flexibility and adaptability to accommodate changes or unexpected circumstances. Choose a venue that can easily adjust to different event formats, layouts, and attendee capacities. Flexibility in scheduling and contract terms is also essential to accommodate any last-minute changes or cancellations. At ITVARA HOSPITALITY, we understand the importance of selecting the perfect venue for your MICE event. With our expertise in event planning and extensive network of venue partners, we can help you find the ideal venue that meets your needs and exceeds your expectations. Contact us today to discuss your upcoming MICE event and let us help you create a memorable and successful experience for your attendees. #mice #corporate #itvara #tips #eventmanagement #corporateevent #business #innovation #strategy

In our latest article, we explore the best style of venue for your next event. From hotels to warehouses, dedicated conference centres to historic venues, we break down the pros and cons of each option. Wondering if a warehouse has the infrastructure you need? Curious if a conference centre can accommodate your personalization needs? Check out our article to find out. #eventplanning #venues #conferences #meetings

👉 Innovate relentlessly 👉 Embed sustainability 👉 Leverage technology Delhi's banquet hall business is not just about lavish weddings and grand events. It's about crafting unforgettable experiences. Beneath the glitter and glamour, there's a meticulously orchestrated operation. A Standard Operating Procedure (SOP) is the unsung hero behind the seamless execution of every event. But, here's the twist. In a city as vibrant and diverse as Delhi, a one-size-fits-all SOP doesn't cut it. The secret sauce? Customisation. Every event is a unique tapestry of cultures, traditions, and expectations. Your SOP should be agile enough to adapt, yet robust enough to maintain the highest standards of service and safety. Imagine an SOP that not only ensures operational excellence but also embeds sustainability into the core of your operations. From waste management to energy conservation, it's time to redefine luxury to include responsibility towards our planet. And let's not forget technology. In the age of digital transformation, your SOP should leverage the latest tech to enhance customer experience, streamline operations, and ensure precision in event management. So, here's the call to action for every banquet hall owner in Delhi: Dive deep into the unique needs of your clientele. Create an SOP that's as dynamic and vibrant as Delhi itself. Let's not just host events. Let's create legacies.

🔮✨ Staying ahead of the curve in event planning is more crucial than ever. Marriott's latest predictions reveal the trends that are set to shape the world of events in 2024. Find out what your attendees will be expecting and how you can deliver events that not only meet but exceed these expectations. 🌿💡🤝 #Marriott #FutureOfEvents #EventProfs #Trends 👉 Click the link to read the full article! https://hubs.li/Q02ljrWf0

Events & Hospitality As we are approaching first apex (stay tuned f0r m0re) of our occupancy in Losinj Hotels & Villas, with Loop MICE, Loop Leisure and Loop CEE making it also absolute marketing apex of the decade on our island, my thoughts led me to think what do all these events mean for our industry, why do we spend so much time in creating events, making us stand out from the crowd on events, doing numerous lectures, panel discussion, destroy our livers with premier cru wines, fly long distances and drive our designers crazy with all tiny details of our movies and presentations ? And couple of my thought process conclusions: - Events are plexus and milestones of hospitality industry. These are imaginable and real places where we convene, and where hospitality lives & breaths, they present Real rooms, Real applications, and Incarnated ideas, something that we hold on our outlook or wall calendars... - Events are accelerators, they are microwaved electrons that speed up our KPI-s, they give us bulk of volume, boost of revenues, and of course prop our ADR-s. - Events are exchange of knowledge, learning opportunity, by default privilege of expanding one's mental universe. - They are opportunity for improvement, as through the whole cycle our weaknesses and our strengths are and exposed and can be polished enabling growth of our teams. - And at the end, they are pure essence of hospitality, occasion to make new friends, have great fun, get connected, and the best coaching and team building opportunity that costs nothing... So much from me in this Easter morning... Fellow hoteliers, event organizers, travel agents, entertainers, DOSMs, and all other travel pros, feel free to add your thoughts in comments... #dotheloop, #losinjhotelsandvillas

Did you manage to get your hands on the tickets of the decade? #Oasis’ return to the live stage is set to boost Manchester’s economy by £15 million according to the BBC. If hoteliers can learn one thing from the supersonic spending surge, it’s that it always pays to have a masterplan for major events. We asked Karen McNulty, Senior Revenue Manager at BWH Hotels GB, to share her top tips on making the most of #localevents.  🎟️ Know the event landscape Entertainment events have been the biggest driver of increased occupancy levels since lockdowns ended, so it pays to know about nearby venues and their events. You might not be close to an Eras Tour show or a Champions League clash, but the ‘Taylor Effect’ (thanks, Swifties) can be felt in anything from mass marathons to corporate conventions. “Don’t underestimate hotel team knowledge,” says Karen. “Best Western Hotels partner with Data Thistle to supply our hotels with local event data, while the Lighthouse platform helps build a complete picture of the local events landscape. The tools at our hotels’ disposal are second to none.” 💰Decide on prices well in advance The early bird catches the worm. As soon as an event is announced, start deciding room rates. “It’s best to plan as if these events are going ahead and protect possible dates,” says Karen. ''Setting an attractive and fair advance purchase rate will help build business and protect from last-minute cancellations.'' ⬆️ Stand out from the competition Why would a customer book your hotel over other similarly priced options? Convenience, perhaps. “For high-occupancy events, promote ease of access to the venue, transport links, or parking,” says Karen. “Could you arrange a shuttle to and from the event venue? Perhaps half-priced wellness treatments after a big sporting event? Whatever you do, make sure you promote it on social media or via email to target new and existing customers.” As Karen puts it: “Your guests are probably excited for this event and would love to stay in a hotel that’s just as enthusiastic about their big day.”