❓ Did you know that one of the most common meetup planning mistakes teams make is setting dates too early?
Here's what usually happens:
1. Teams set a date for their meetup (poll the team to see when everyone an make it)
2. They start discussing budget, location, and goals
3. They conduct initial venue search
4. They realize their ideal venue and location don't fit their dates
5. They either compromise on venue/location or scramble to adjust dates
❌ This approach can lead to missed opportunities and unnecessary stress, not to mention time wasted.
The correct way?
✅ Set your goals first, consider the high-level location aspects (like visa restrictions and flight distances), and establish a general budget.
With these in place, you can then conduct your venue search and start discussing dates. This way, your decisions are informed by feasibility rather than date constraints.
Outcome: happy team and your meetup goals reached.
If you need help defining your process or conducting the initial venue search with insider info on availability, DM me!