Medium’s Post

I have posted a new blog post titled 'Most Effective Meetings.' You can read the full article at https://lnkd.in/gRe4-YqK and https://lnkd.in/ghsePRNG. Key takeaways 1. Host's Role: The meeting host must plan and manage the flow effectively. 2. Data-Driven: Base discussions on actual data to maintain focus and credibility. 3. Produce Decisions: Ensure meetings result in clear decisions and actions. 4. Time Management: Adhere strictly to scheduled times for better participant satisfaction.

100% Agree. Do you really need to have a meeting? Ask yourself the following three questions; if the answer is no to all of them, don't schedule one. Does this meeting require feedback from others, or is it just informational? If I do need input/feedback, is a meeting a more time-effective way to get it than a message or email? Would a meeting provide anything that an email or message wouldn't (such as in-the-moment feedback on problems that are constantly evolving)?

Ever feel like you spend all day in meetings with nothing productive to show for it? Unproductive meetings cost U.S. businesses approximately $399 billion each year. 61% of C-suite executives believe meetings lack clear goals, leading to inefficiency. 77% of knowledge workers frequently attend meetings that end in scheduling another meeting, with no clear outcomes. 1 thing you can START TODAY that will increase the level of life in your meetings: Separate your meetings into three types: -Brainstorm. -Solve Problems. -Updates. You might be thinking, "Really? You want me to have three meetings instead of one?" YES, and here's why: Mixing all these conversations into one meeting is like trying to cook dinner, go out for a jog, and clean the house all at the same time—it just doesn't work. What's one simple change you can make to your meetings today to make them better for everyone?

Pre-gaming meetings? I'm all about it! Me and my teams have been laser focused on working more efficiently, prioritizing collaboration and using our time together more effectively with agendas and goals for each meeting. Check out these tips from WSJ for three ideas you can try ASAP. What's working for your teams?

100 Tricks to Appear Smart in Meetings "Sly satire that will bring endless joy to anyone who has ever endured the drudgery of corporate life." -Dan Lyons, writer for HBO's Silicon Valley and New York Times-bestselling author of Disrupted Funny because it's true. From the creator of the viral sensation "10 Tricks to Appear Smart in Meetings" (5+ million views and hundreds of thousands of shares) comes the must-have book you never knew you needed, 100 Tricks to Appear Smart in Meetings. In it, you will learn how to appear smart in less than half the time it takes to actually learn anything. You know those subtle tricks your coworkers are all guilty of? The constant nodding, pretend concentration, useless rhetorical questions? These tricks make them seem like they know what they're doing when in fact they have no clue. This behavior is so ingrained, so subtle, and so often mistaken for true intelligence that identifying it, calling it out, or compiling it into an exhaustive digest has never been attempted. Until now. Complete with illustrated tips, examples, and scenarios, 100 Tricks gives you actionable ways to use words like "actionable," in order to sound smart. Every type of meeting is covered, from general meetings where you stopped paying attention almost immediately, to one-on-one meetings you zoned out on, to impromptu meetings you were painfully subjected to at the last minute. It's all here. Open this book to any page and find an easy-to-digest trick with an even easier-to-digest illustration, guiding you on: how to nail the big meeting by pacing and nodding most effective ways to listen to your coworkers while still completely ignoring them the key to making your presentations "interactive." If you hadn't noticed these behaviors before, you will see them now--from your colleagues, your managers, and soon yourself. Each trick is a mirror to the reality of what happens in meetings, told in the form of hilariously bad advice--advice that you might just want to take. But probably not. But maybe. https://lnkd.in/gs6GAHUZ

24 billion hours are lost to unproductive meetings. These 6 tips from Elon Musk that will help: I have recently had a keynote on this topic: 1. Limit Large Meetings: Large meetings slow decision-making because of too many opinions. Hold smaller, focused meetings with key stakeholders instead. Gather input from non-attendees before the meeting. 2. Reduce Meeting Frequency: Frequent meetings waste time if there’s nothing substantial to discuss. Space them out to gather valuable points and ensure efficient decision-making. 3. Leave When You’re Not Needed: If a meeting isn’t relevant to you, attend only when necessary to free up time for productive tasks. For recurring meetings, consider reading notes instead of attending if you don’t contribute much. 4. Avoid Acronyms: Acronyms can confuse people unfamiliar with them, like new employees or partners. Instead, use clear, concise language to improve understanding and make sure all is clear. 5. Communicate Directly - Cut Out the Middlemen: Talk directly to the relevant party and avoid unnecessary fluff in conversations. Clear and direct communication helps teams stay aligned and get the right results. 6. Follow Logic, Not Rules: Don’t let outdated rules hold back progress. If something makes sense and aligns with company goals, move forward, even if it bends existing processes. The key is to take action that will bring results. Take advantage of these tools: Take your meetings to the next level P.S. Feel free to add more points in the comments.

Here are some proven ways to maximize your team's time usage. See how to change the approach to meetings! 1. Meetings should be regular and optional. Most of our meetings at Nozbe are recurring, scheduled for the same day and time every week. 2. As few people as possible should attend a meeting. We avoid courtesy invitations. Instead, we limit attendance to those directly involved in the projects and tasks being discussed. 3. Meetings should be prepared and have an agenda. The agenda items are not just vague terms; they are linked to detailed, often complex documents created in Dropbox Paper. Anyone can draft a document to propose and analyze new features, ideas, or solutions. 4. There should be conclusions noted down after each meeting. We make sure to conclude the initial topic during the meeting and assign related implementation tasks. This allows everyone on the team to check the Dropbox Paper document to see the decisions made and contribute further insights. This also ensures no one feels left out, keeping everyone informed whether they attended the meeting or not. 5. What about status meetings? Thanks to task-based communication, every detail and update is recorded in projects, tasks, and comments. All team members can access and review these at any time, eliminating the need for status meetings. What do you think of this approach and reducing the number of meetings? How does it work in your company? Share your experiences with us in the comments!

7 ways to improve your one-on-one meetings

Everyone hates meetings. There are too many of them. They drag on. Or they could have been an email. So how can you make them better? Ray Smith and Lindsay Ellis look at different strategies and technologies to collaborate and push ideas forward: ▪️ The Walk-and-Talk: This meeting style aims to reduce time distracted by screens, as well as sitting passively in meetings. Conducting walk-and-talks can lead to everything from creative breakthroughs to closer bonding, according to Ron Schneidermann, chief executive of AllTrails. ▪️ The Pregamer: Colleagues add their thoughts, ideas or feedback on the set agenda for a planned meeting to a shareable online document at least a week prior. By doing so, companies can reduce the number of meetings by 30%, says executive coach and author Keith Ferrazzi. “You can land the plane in the meeting rather than needing another meeting,” he says. ▪️ The Once-a-Quarter Retreat: At Dropbox, which has been “virtual first,” or remote about 90% of the time since the pandemic, teams of staffers aim to meet up once every three months. The meetings last around two days and include workshops and strategy sessions as well as cultural and tourist activities. 🔗 Find out more ways to improve your next meeting: https://lnkd.in/eF7-HVVg