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Have you ever worked with large SharePoint libraries or lists, like Microsoft Purview with millions of records? In this article, I share effective strategies to overcome this challenge using Microsoft Power Automate. If you're relying on the Get files (Properties only) action, remember it has a limitation—it can retrieve only up to 5,000 files at a time. While pagination can extend this limit (up to 100,000 files), performance may degrade with larger libraries. A more efficient and quick solution is leveraging the Microsoft Graph API. By running Graph API calls in a loop with appropriate file filters and the @odata.nextLink attribute for pagination, you can manage much larger datasets. Just be sure to refresh your authentication token dynamically if the loops exceed the token expiration time. Ensure your Power Automate flows are optimized to stay within the limits. The Power Automate per-user plan has a maximum threshold of 200,000 actions per day, while the per-flow license allows up to 500,000 actions daily.

We recently released a new SharePoint dataset in the Microsoft Graph Data Connect. It includes details about every time a SharePoint or OneDrive file was accessed, deleted, downloaded, modified, moved, renamed, or uploaded. See details, including the full schema definition, at https://lnkd.in/ge5udz5C

We all know how important it is to learn how our users are utilizing internal web applications, such as Dynamics and SharePoint. 💡Learning what they use the most helps you know what to prioritize. 💡Identifying pain points helps you troubleshoot and train better. But sometimes getting that data can feel like a pain. 😟 Where do you start? What do you DO with the data? To help make this easier for you and save you time, we put together a Free Microsoft Clarity Getting Started Guide. ☑️ We walk you through setup and installation steps, top features to focus on, and expert suggestions on what to DO with that data. Grab it free today: https://hubs.ly/Q02sCj8t0

💥New Briefing Alert💥 Understanding where your Microsoft 365 data is stored is crucial - luckily for you, you can learn all about it in less than 15 mins in the latest community briefing from MVP Nikki Chapple. 🟠 The importance of knowing where your Microsoft 365 data is stored 🟠 Microsoft 365 data is stored in various locations, including user mailboxes, group mailboxes, OneDrive, SharePoint sites, and external locations. 🟠 Some applications are hosted outside of Microsoft 365 but still store compliance information within it 🟠 SharePoint Embedded is a new solution used for API access and certain applications like Loop Workspace and Microsoft Designer use it. 🟠 The location of data storage may vary depending on user location and compliance requirements Watch it here: https://lnkd.in/gBPhd9Pc #Microsoft365 #MVPBuzz #UCaaS

📹 Check out my latest video for Empowering Cloud on where Microsoft 365 stores your data. This video is based on my popular blog post. #Microsoft365 #DataPrivacy https://lnkd.in/exfRg8pJ

Do you always start with the end in mind? Appetite | Microsoft 365 | BCorp have been supporting a customer who are at the early stages of putting in refreshing their SharePoint environment. The set up was in a traditional folder structure, there were documents duplicated across different areas and too many documents in another single folder 🤣 Does this story sound familiar? This along with integration into our M365 apps is our bread and butter and we have developed a methodology that works. Rather than just migrating documents from a network share or third party system you need to: 1. Find out what is good and bad about the current way of working 2. Understand what the end outcome looks like for the customer 3. Find out what processes and requirements there are It's really tempting just to get your data moved across but you really need to know what you need and work back from there or in time if not immediately it will be an epic fail. If your site is looking like an overgrown jungle and you can't see the wood for the trees, or even the documents for the documents give us a call. We can help you achieve confidence, clarity and control with your documents! #SharePoint #systems #processes

I blogged previously about the ability to import data into a Microsoft List. Today, I want to explain the opposite – 𝘁𝗵𝗲 𝗮𝗯𝗶𝗹𝗶𝘁𝘆 𝘁𝗼 𝗲𝘅𝗽𝗼𝗿𝘁 𝗮𝗻 𝗲𝘅𝗶𝘀𝘁𝗶𝗻𝗴 𝗠𝗶𝗰𝗿𝗼𝘀𝗼𝗳𝘁 𝗟𝗶𝘀𝘁 𝘁𝗼 𝗘𝘅𝗰𝗲𝗹 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿 𝗳𝗼𝗿𝗺𝗮𝘁𝘀. This might be handy if you would like to work with the data and analyze it further using the functionality that’s not available in a list but available in the other applications. There are a total of 4 ways to export a Microsoft List: https://lnkd.in/gvkhpuRM #SharePoint #Microsoft365

Microsoft Fabric's integration with SharePoint is one of the most common needs for organisations on Microsoft stack. Here's some of the options you have when you are looking to integrate the two. #MicrosoftFabric #SharePoint #SharePointOnline #DataEngineering #FabricDev

Microsoft 365 Service Status #Microsoft365 #MicrosoftHealth #ServiceHealth #O365Health Users may be unable to access the quarantine and submissions page within Microsoft Defender Air https://lnkd.in/euCsxwUZ ----------------------------------------------------------------------------------Users' SharePoint Online content search results may be missing or may disappear when pages load https://lnkd.in/err7cepP ----------------------------------------------------------------------------------Users may see the time zone intermittently defaults to UTC when scheduling meetings in the new Microsoft Teams https://lnkd.in/eWxrZtWg ----------------------------------------------------------------------------------Some users who are team owners may see an incorrect member and guest count for some teams within Microsoft Teams https://lnkd.in/eAuqRpUG ----------------------------------------------------------------------------------Some users may be unable to view a Microsoft Teams meeting recap https://lnkd.in/ekPVpQ3b ----------------------------------------------------------------------------------Users may be unable to see video in the new Microsoft Teams on Windows devices https://lnkd.in/eeT77ey6 ----------------------------------------------------------------------------------Admins may be unable to manage, release, or acquire phone numbers within the Microsoft Teams admin center https://lnkd.in/e7ZW-caJ ----------------------------------------------------------------------------------

Our team has read through the Microsoft roadmap so you don’t have too - here are the highlights of M365 modern work updates for June 2024