Randal B.’s Post

Navigating the distinctions between Administrative Officers and Facilities Administration Officers is crucial in the hiring process. Often, misconceptions arise, such as assuming overlapping responsibilities or underestimating the technical skills required for facilities management. Common misconceptions include the belief that any administrative background qualifies for both roles, overlooking the technical skills necessary for Facilities Administration Officers, and underestimating the scope of responsibilities for both positions. To get it right, employers should define clear job descriptions, specifying the unique responsibilities for each role. Educational requirements play a key role; Administrative Officers typically need a business administration degree, while Facilities Administration Officers require a background in facilities management and Real Estate. Emphasizing the specific skills needed is crucial: Administrative Officers should possess strong organizational and communication skills, while Facilities Administration Officers need technical aptitude and project management abilities. To ensure clarity, it's essential to detail technical competencies, address experience expectations, and provide a comprehensive overview of each role's contributions in job postings. Employers should encourage questions during the hiring process to address potential misunderstandings early on. Recognizing the distinctions and highlighting qualifications helps in crafting job descriptions that attract candidates with the right skills for either an administrative or facilities management position. Ultimately, clear communication in job posts leads to successful hires and effective organizational functioning.

Elevate Your Facilities Management Game: Why Hire a consultant? In the dynamic realm of Facilities Management, agility and expertise are paramount. Consider this: Instead of committing to a full-time employee, embrace the strategic advantage of hiring a seasoned consultant. Here's why: 1. Cost Efficiency: Consultants bring specialized skills without the burden of long-term commitments. You pay for the precise expertise needed, saving on salaries, benefits, and training expenses. 2 Flexibility & Scalability: In a fast-paced environment, your facility's needs may fluctuate. A consultant adapts swiftly, scaling up or down as required, ensuring optimal resource utilization. 3 Fresh Perspectives: Consultants bring external insights and best practices, injecting innovation into your facilities management strategy. Embrace a diversity of ideas to overcome challenges and foster continuous improvement. 4.Project-focused Approach: Consultants are results-driven, focusing on specific projects without distractions. Their dedicated attention yields efficient problem-solving and accelerated project completion. In a world where adaptability is key, hiring a consultant empowers your facilities management teams and clients with targeted expertise, cost-effectiveness, and a nimble approach. Elevate your operations and achieve unparalleled success. #FacilitiesManagement #ConsultingExcellence #BusinessInnovation

#hiring Sr. Healthcare Construction Project Manager, Los Angeles, United States, fulltime #jobs #jobseekers #careers #LosAngelesjobs #Californiajobs #Construction Apply: https://lnkd.in/gKzhbygB JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. Job DescriptionDelivers senior level project management supervision over assigned Jones Lang LaSalle client projects.Provide superior client service.Provide superior employee management.Contribute to the growth of the company.Enhance own professional and personal skills.Meet assigned financial targets.ESSENTIAL FUNCTIONSUpon award of a project, develop project specific and client driven goals, schedules, budgets and detailed assumptions.Establish and maintain project goals and success criteria the meets the client needs.Build rapport with client representatives and ensure scope of project and outside business forces affecting the project is fully understood and that specific deliverables are fully understood with performance standards and other relevant criteria.Coordinate any necessary due diligence efforts on behalf of the client, maintaining and delivering all appropriate documentation.Develop a detailed project budget based on historical and market data and clearly defined set of budget assumptions.Act as the primary senior level contact with the client throughout the duration of the project.Guide the client and team through the design implementation process including conceptual, schematic, design development and construction documentation and signoff.Develop and maintain the Master Project Schedule.Prepare various RFP's needed for vendor and contractor services for the complete project.Develop procedures for distribution, receipt, opening, leveling and awardFacilitate a project kick-off meeting with internal staff and key stakeholders to ensure responsibilities are communicated and understood by all concerned.Actively track each aspect of project performance against schedules and critical path.Oversee vendor and project team members work to ensure compliance with contract and client expectations.Identify and address areas of concern regarding potential liabilities and risk

In the facilities management industry, the key to success isn't just about managing spaces efficiently; it's about managing relationships even more effectively. I want to share a powerful idea that can transform how we operate: becoming our own aggregators. 🌟 Owning the Client Relationship As maintenance and facilities management experts, we are often the first point of contact for clients' building and operational needs. This positions us uniquely to understand their requirements, not just in our immediate scope of work, but beyond. We are not just service providers; we are trusted advisors. 🔗 The Power of a Network Imagine if, beyond our services, we could address every aspect of our clients' facility needs. How? By building a robust network of referrals. By partnering with other skilled professionals - from electricians to plumbers - we create a comprehensive service ecosystem. 🚀 Technology as an Enabler In this digital age, technology is our ally. Platforms that facilitate seamless referral exchanges among opted-in vendors can streamline this process. By integrating such technologies, we can efficiently refer clients to trusted partners, ensuring their diverse needs are met under our umbrella. 💰 Monetizing Every Aspect This approach is not just about client satisfaction; it's about business growth. When we provide or refer to every service a client needs, we become indispensable. We monetize every aspect of their requirements, ensuring steady growth for our business and extended value for our clients. 🤝 Creating New Business Opportunities Let's not limit ourselves to traditional boundaries. Let's expand, collaborate, and leverage technology. By becoming our own aggregators, we can transform how facilities management services are delivered and perceived. I'm excited to hear your thoughts on this approach. How do you think we can better integrate and collaborate within our industry? #FacilitiesManagement #Networking #BusinessGrowth #ClientRelationships #Innovation

As time passes, businesses continue to change and restructure, leading to the role of a Facilities Manager being incredibly varied. However, no matter the industry, the pain points for Facilities Managers continue to be the same. One of these Pain points is maintaining safe and operational environments. The primary responsibility of a Facility Manager is to ensure the building/estate always remains a safe and operational place. A substantial amount of time gets spent analysing the issues that can arise. This includes planned and preventative maintenance tasks, asset management, staff training, and other building/estate issues that may occur. How our applications can help fmfirst Tasking is a cloud-based task management solution that collates and analyses data, with various reporting dashboards available. The clean design enables users to easily create defect and planned work and manage and report on tasks remotely. The application includes a Ward Helpdesk for contractors to update their allocated tasks and upload service records. Users can track and update jobs when out in the field by downloading the application on their mobile device. The reporting dashboards allow Facility Managers to identify trends in the data and opportunities to improve efficiencies. Contact us to discuss how we can help sales@asckey.com

#hiring *Operations Manager (Residential Real Estate)*, Los Angeles, *United States*, fulltime #jobs #jobseekers #careers #LosAngelesjobs #Californiajobs #Construction *Apply*: https://lnkd.in/gihq2fWt Job Description The Real Estate Operations Manager is responsible for overseeing and optimizing the day-to-day operations of a real estate portfolio or organization. This role involves managing property management teams, implementing efficient processes, and ensuring compliance with industry regulations. The Operations Manager plays a crucial role in enhancing the profitability and efficiency of real estate operations. Responsibilities Property Management Oversight: Supervise property management teams, ensuring they effectively maintain and manage properties, including lease negotiations, maintenance, and tenant relations. Financial Management: Develop and manage budgets for real estate properties, monitor financial performance, and implement cost-saving measures to maximize profitability. Process Improvement: Identify and implement operational efficiencies and best practices to streamline processes, reduce operational costs, and improve overall portfolio performance. Compliance and Regulation: Stay current with local, state, and federal real estate laws and regulations. Ensure properties comply with all legal requirements, including safety, zoning, and environmental regulations. Tenant and Stakeholder Relations: Cultivate positive relationships with tenants, property owners, investors, and other stakeholders. Address tenant concerns promptly and maintain high tenant satisfaction levels. Reporting and Analysis: Generate regular reports on property performance, financial metrics, and key performance indicators (KPIs). Use data analysis to make informed decisions and drive strategic planning.

When working in facilities management industry, you may be involved as a service provider or client representative. Here are some different roles you should consider :- (A)#Service_Provider_Roles :- 1- Service Delivery: - Provide maintenance, cleaning, security, and other facility services. - Ensure compliance with service level agreements (SLAs) and key performance indicators (KPIs). - Implement preventive and corrective maintenance schedules. 2- Technical Expertise: -Offer specialized knowledge in areas like HVAC, plumbing, electrical systems, and more. - Conduct regular inspections and audits of facilities. 3- Resource Management: - Manage and deploy staff effectively. - Coordinate with subcontractors and suppliers for seamless service delivery. 4- Reporting and Documentation: - Maintain detailed records of maintenance activities, inspections, and repairs. - Provide regular reports to the client on performance metrics and service outcomes. 5- Health, Safety, and Compliance: - Ensure all activities comply with health and safety regulations. - Conduct risk assessments and implement safety protocols. 6- Customer Service: - Address and resolve any issues or complaints from facility users. - Maintain open lines of communication with the client representative. (B)#Client_Representative_Roles:- 1-Contract Management: - Oversee the contract with the service provider. - Ensure that terms and conditions are met and negotiate renewals or amendments as needed. 2- Budget and Financial Oversight: - Manage the budget for facility management services. - Approve invoices and manage financial performance against the budget. 3- Performance Monitoring: - Monitor the service provider’s performance against SLAs and KPIs. - Conduct regular reviews and evaluations to ensure high service standards. 4- Strategic Planning: - Align facility management activities with organizational goals. - Plan for future facility needs, expansions, or changes. 5- Stakeholder Communication: - Serve as the point of contact between the service provider and the organization. - Communicate facility management issues and updates to relevant stakeholders. 6- Issue Resolution: - Handle escalations and mediate any conflicts between facility users and the service provider. - Ensure quick resolution of critical issues affecting facility operations. 7- Compliance and Risk Management: - Ensure that the service provider adheres to legal, regulatory, and organizational standards. - Oversee risk management and business continuity planning related to facilities. Can you please inform us of other FM positions you work in besides service provider and client representative, and what are your added values? #Facilities_Management. #Client_Representative. #Service_Provider.

Functions of facilities management (legal Knowledge): Across numerous industries and company sizes, facilities managers have a wide range of important day-to-day responsibilities. These managers need to both plan ahead and also be ready for various tasks within any given day. While the manager’s responsibilities often include: - real estate management - capital projects and planning - occupancy and space management - lease administration and accounting - workplace experience There are also ways to improve the performance of each responsibility that will fill the manager's schedule: - deliver operational efficiencies - create an environment conducive to productivity - find and adopt technological solutions - guarantee regulatory compliance - minimize risks to facilities and employees - reduce energy consumption costs - reduce the carbon footprint of the real estate portfolio source : IBM

#facilitiesmanagement Character Traits for Success in Facilities Management: Within the facilities management (FM) domain, professionals cultivate a specific set of character traits that contribute significantly to their effectiveness. These individuals function as the backbone of an organization's physical environment, ensuring its functionality, safety, and occupant well-being. 1. Strategic Problem-Solvers: FM professionals are adept at critical thinking and proactive issue mitigation. They possess the ability to analyze complex situations, identify root causes of infrastructure or systems malfunctions, and develop data-driven solutions that restore functionality and minimize disruption. This strategic approach fosters business continuity and ensures smooth operations. 2. Client-Centric and Proactive Service: Highly successful FM professionals prioritize occupant satisfaction and well-being. They actively listen to user needs, anticipate potential challenges, and take proactive measures to create a work environment that is comfortable, productive, and secure. This client-centric approach fosters positive relationships with stakeholders and contributes to a thriving workplace culture. 3. Adaptable and Data-Driven Decision Making: The ability to navigate unforeseen circumstances is a hallmark of successful FM professionals. They demonstrate exceptional flexibility and a willingness to adjust strategies based on evolving needs and priorities. Data analysis plays a crucial role, allowing them to make informed decisions regarding resource allocation, cost-effectiveness, and long-term planning. 4. Reliable and Results-Oriented: FM professionals understand the critical role their function plays within an organization. They exhibit a strong work ethic, prioritize deadlines, and consistently deliver high-quality results. This reliability fosters trust with stakeholders and ensures the smooth operation of essential building systems. 5. Collaborative and Team-Oriented Leadership: Effective FM leadership is rarely a solitary endeavor. Exceptional professionals possess excellent communication and interpersonal skills, fostering strong working relationships with internal staff, external vendors, and stakeholders. This collaborative spirit ensures efficient project execution and a commitment to shared goals. In essence, facilities management professionals are strategic thinkers and resourceful leaders who excel at creating and maintaining an environment that supports an organization's core functions. Their dedication, problem-solving skills, and commitment to collaboration make them invaluable assets within any organization. For your interaction, you may share your thoughts in a comment. .

In my extensive experience conducting Facilities Consulting services over the past five years, a recurring concern among senior managers has been the perceived lack of responsiveness from Facilities teams and inadequate feedback to end users. It's not uncommon for attention to be directed towards the loudest complainers, a phenomenon prevalent in various aspects of life. Drawing from my dual expertise in both Facilities Management (FM) and Information Technology (IT), I advocate strongly for the implementation of a service desk logging system, even if initially on a simple spreadsheet. Facilities should adopt a client-focused mindset, acknowledging their role as a crucial support team within the larger organizational framework. This perspective is vital to enable the revenue-generating entities to thrive. Recognizing the success of IT in utilizing service desk-type applications for decades, Facilities Management stands to gain significantly from a similar approach. Here are the key advantages of incorporating a service desk logging system in Facilities Management: Efficient Issue Tracking: Streamlining the management of facility-related issues. Centralized Communication: Fostering collaboration among teams, departments, and stakeholders. Prioritization and Workflow Management: Empowering teams to prioritize tasks and automate workflows. Historical Data and Analytics: Providing insights for informed decision-making and resource optimization. Improved Responsiveness: Ensuring prompt responses to facility-related requests and issues. Enhanced Customer Satisfaction: Contributing to positive user experiences and faster issue resolution. Compliance and Reporting: Facilitating documentation and reporting for legal and regulatory obligations. In essence, a service desk logging system optimizes communication, efficiency, and data-driven decision-making in Facilities Management, leading to superior maintenance and heightened user satisfaction. #FacilitiesManagement #ServiceDesk #EfficiencyInFM