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Here are key skills that are often essential for a Document Controller: Attention to Detail: Precision is crucial when managing and organizing documents to ensure accuracy and compliance. Organizational Skills: Efficiently categorizing and storing documents is essential for easy retrieval and overall document management. Communication Skills: Effectively communicating with team members and stakeholders to facilitate smooth document workflows. Technological Proficiency: Familiarity with document control software and systems, as well as proficiency in office productivity tools. Quality Management: Understanding and implementing quality control procedures to maintain document accuracy and compliance. Version Control: Managing and tracking different versions of documents to ensure the use of the latest and correct information. Record Keeping: Creating and maintaining organized records of documents, changes, and approvals. Collaboration: Working well in cross-functional teams to ensure the seamless flow of documents across various departments. Adaptability: Being able to adapt to new document control software or changes in procedures. Problem-Solving: Addressing and resolving any issues related to document management, such as missing or incorrectly filed documents. Confidentiality: Maintaining the confidentiality of sensitive information and ensuring compliance with privacy regulations. Remember to tailor these skills to your specific experiences and the requirements of the document controller position you're interested in.

Does your environmental team have the “stuff everywhere problem”? It looks like this: → Data for air emissions or water sampling in spreadsheets → Paper forms at the facility → “EHS software” that’s really just a compliance calendar It sounds harmless to run your environmental program like that. And it’s cheap, right? But here’s where you’re going to pay You’re hiring an environmental team for menial admin work that could be automated (driving to sites, shooting out reminder emails, scanning documents, production data entry, etc.) You’ve got no visibility about problem areas that can turn into NOVs and/or penalties That’s not even mentioning the time that operations and production teams are wasting working out of five different tools. Your job as an environmental leader is to reduce risk. And if you can do it on a dime, even better. With stuff everywhere, it’s hard to do either. You’re missing risk areas. And you’re overspending on it, too.

Document Controller: Role and Responsibilities As a Document Controller, you play a crucial role in managing and organizing the documentation within an organization. Your responsibilities typically include: 01- Document Management: Overseeing the creation, revision, distribution, and archiving of documents, ensuring they adhere to organizational standards and procedures. 02- Version Control: Maintaining accurate version control of documents to ensure that users access the most up-to-date information, while also preserving previous versions for reference and audit purposes. 03- Document Retrieval: Facilitating easy access to documents for authorized personnel, whether it's through physical or digital means, ensuring quick retrieval when needed. 04- Quality Assurance: Ensuring that documents meet quality standards, including accuracy, completeness, consistency, and compliance with regulatory requirements if applicable. 05- Security and Confidentiality: Implementing measures to protect sensitive information contained within documents, such as access controls, encryption, and proper handling procedures. 06- Documentation Procedures: Developing and enforcing documentation procedures and workflows to streamline processes and improve efficiency in document management. 07- Training and Support: Providing training and support to staff members on document management systems, procedures, and best practices to ensure compliance and efficient usage. 08- Audit and Compliance: Collaborating with internal and external auditors to facilitate document audits, ensuring compliance with regulatory standards and organizational policies. 09- Continuous Improvement: Identifying opportunities for process improvement and implementing strategies to enhance the effectiveness and efficiency of document management practices. 10- Documentation Systems: Familiarity with document management software and systems, and the ability to utilize these tools effectively to manage documents and workflows. 11- Communication: Facilitating communication between various stakeholders regarding document-related matters, including updates, revisions, and feedback. 12- Documentation Lifecycle Management: Managing the entire lifecycle of documents from creation to disposal, including archiving and destruction in accordance with retention policies. In summary, as a Document Controller, you serve as the custodian of organizational knowledge, ensuring that documents are managed, controlled, and maintained effectively to support the operations and objectives of the organization. Your attention to detail, organizational skills, and commitment to quality are essential in fulfilling this role successfully. #Document_Controller #Documentation #DC #Document_Management #Document_Retrieval #Engineering

Document Controller: Role and Responsibilities As a Document Controller, you play a crucial role in managing and organizing the documentation within an organization. Your responsibilities typically include: 01- Document Management: Overseeing the creation, revision, distribution, and archiving of documents, ensuring they adhere to organizational standards and procedures. 02- Version Control: Maintaining accurate version control of documents to ensure that users access the most up-to-date information, while also preserving previous versions for reference and audit purposes. 03- Document Retrieval: Facilitating easy access to documents for authorized personnel, whether it's through physical or digital means, ensuring quick retrieval when needed. 04- Quality Assurance: Ensuring that documents meet quality standards, including accuracy, completeness, consistency, and compliance with regulatory requirements if applicable. 05- Security and Confidentiality: Implementing measures to protect sensitive information contained within documents, such as access controls, encryption, and proper handling procedures. 06- Documentation Procedures: Developing and enforcing documentation procedures and workflows to streamline processes and improve efficiency in document management. 07- Training and Support: Providing training and support to staff members on document management systems, procedures, and best practices to ensure compliance and efficient usage. 08- Audit and Compliance: Collaborating with internal and external auditors to facilitate document audits, ensuring compliance with regulatory standards and organizational policies. 09- Continuous Improvement: Identifying opportunities for process improvement and implementing strategies to enhance the effectiveness and efficiency of document management practices. 10- Documentation Systems: Familiarity with document management software and systems, and the ability to utilize these tools effectively to manage documents and workflows. 11- Communication: Facilitating communication between various stakeholders regarding document-related matters, including updates, revisions, and feedback. 12- Documentation Lifecycle Management: Managing the entire lifecycle of documents from creation to disposal, including archiving and destruction by retention policies. In summary, as a Document Controller, you serve as the custodian of organizational knowledge, ensuring that documents are managed, controlled, and maintained effectively to support the operations and objectives of the organization. Your attention to detail, organizational skills, and commitment to quality are essential in fulfilling this role successfully. #Document_Controller #Documentation #DC #Document_Management #Document_Retrieval #Engineering

#hiring Digital Imaging Preparation Technician, Dallas, United States, fulltime #jobs #jobseekers #careers #Dallasjobs #Texasjobs #Engineering Apply: https://lnkd.in/g2F82YZh Job Description As a Digital Imaging Preparation Technician, your day will be dedicated to preserving history by converting a physical document to a digital document. You will use our advanced technology and equipment to work on a variety of differently formatted and conditioned documents. Kofile provides training for all new employees. Our job is to set you up for a growing successful career in Document Imaging. Essential Duties: Prepare documents to be scanned Unfold, de-staple, remove brads or any other fastener Keep all documents in order and sorted so the leading edge is always at the same side of the pages to be scanned. Make copies of items that cannot be scanned Obtain images that will be used throughout our entire operation Ensure images are 100% usable by adjusting settings so images are clear Name images according to format provided, and certify naming is correct Audit digital files to ensure Jpg compression, numerical order, and target dpi are met Competencies: To perform the job successfully, an individual should demonstrate the following competencies Attendance/Punctuality - Is consistently at work and on time as defined by Attendance Policy Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly Problem Solving - Identifies and resolves problems in a timely manner; Works well in group problem solving situations

#hiring Digital Imaging Preparation Technician, Dallas, United States, fulltime #jobs #jobseekers #careers #Dallasjobs #Texasjobs #Engineering Apply: https://lnkd.in/g2F82YZh Job Description As a Digital Imaging Preparation Technician, your day will be dedicated to preserving history by converting a physical document to a digital document. You will use our advanced technology and equipment to work on a variety of differently formatted and conditioned documents. Kofile provides training for all new employees. Our job is to set you up for a growing successful career in Document Imaging. Essential Duties: Prepare documents to be scanned Unfold, de-staple, remove brads or any other fastener Keep all documents in order and sorted so the leading edge is always at the same side of the pages to be scanned. Make copies of items that cannot be scanned Obtain images that will be used throughout our entire operation Ensure images are 100% usable by adjusting settings so images are clear Name images according to format provided, and certify naming is correct Audit digital files to ensure Jpg compression, numerical order, and target dpi are met Competencies: To perform the job successfully, an individual should demonstrate the following competencies Attendance/Punctuality - Is consistently at work and on time as defined by Attendance Policy Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly Problem Solving - Identifies and resolves problems in a timely manner; Works well in group problem solving situations

Why Major Companies Hire Incompetent Document Controllers Major companies often end up hiring less competent Document Controllers instead of professional and qualified ones for several reasons: Cost Considerations: To save on salaries, companies might opt for less experienced candidates. However, this can result in higher long-term costs due to errors and inefficiencies. Insufficient Screening Processes: Inadequate recruitment processes may fail to properly assess candidates' qualifications, leading to the hiring of underqualified individuals. Misaligned Job Descriptions: Vague or inaccurate job descriptions can attract unsuitable candidates, resulting in poor hiring decisions. Internal Hiring Bias: Companies might prioritize internal candidates or referrals over more qualified external applicants, often due to loyalty or familiarity. Networking and Connections: Hiring based on personal connections rather than qualifications can result in less competent Document Controllers being selected. Solutions To improve the recruitment of Document Controllers, companies should: Invest in Quality Recruitment: Use comprehensive screening methods and practical assessments to thoroughly evaluate candidates' competencies. Enhance Job Descriptions: Create clear and accurate job descriptions to attract suitable candidates. Implement Fair Hiring Practices: Ensure objective and transparent processes that evaluate all candidates based on skills and qualifications. By addressing these issues, companies can hire more qualified Document Controllers, leading to better organizational efficiency and reduced operational risks.

With the continuous expansion of our company's business, we are facing new challenges and opportunities. In order to better meet the needs of business development, we urgently need to recruit a group of outstanding talents to join our team and jointly promote the development of the company. ➡ International Business Manager：6 CET-4 or above, with experience in foreign trade preferred. Maintain customer relationships and complete orders. ➡Operation Assistant：2 Plan, release, and update products on the company's international website. ➡Purchasing Manager：1 Develop a procurement plan based on the company's business plan and procurement needs. ➡Cost Accountant：1 Having more than 3 years of relevant work experience and strong cost accounting skills. ➡ Electrician：6 Priority given to PLC programming. Responsible for the electrical work of the equipment. ➡Mechanical Engineer：1 Experienced in customizing non-standard equipment and assembling medical consumables. ➡Fitter：2 Participate in the installation, debugging, and maintenance of equipment, machinery, and tools. ➡Machine Debugger：1 Responsible for the debugging and installation of mechanical equipment. ➡Sales Director Assistant：2 Assist the Sales Director in exploring new markets and businesses. ➡Business Manager：2 Responsible for maintaining and exploring domestic customers, with sales experience given priority. whatsapp/wechat:8618967679523 E-mail:focusworksmachine@gmail.com #manufacturing #environment #machine #medicalindustry #packaging #printing #quality #syringes #medicaldevices #medicaldisposables #needles #assembly #automatic #Infusionset #medical #medicine #needle #productionline #ivset #catheter #infusionset #hiring

Excited to share insights on ranges of document controller skills and responsibilities at different levels! Whether you are just starting out or looking to advance in your career, understanding these key aspects can help you excel in the field. Check out the full post by Edgardo T. to learn more. #DocumentControl

Document Controller