Project Coordination’s Post

I often hear the famous phrase “No man is an Island”, but as a professional in the project management space I have learned that, this relates to projects as well- every task and action-item forms an integral part of the main project goal necessary for project success. Being isolated can disengage you as a Project Manager/Coordinator with stakeholders, hindering effective communication and collaboration. Getting valuable insights and perspectives from stakeholders depends on the effort to keep them involved, updated and engaged from the planning phase of a project to project closure. In order to foster a successful project, it is crucial to actively promote and encourage collaboration among all stakeholders. Isolation can be avoided by creating an inclusive and participatory environment- ensuring that everyone's ideas and expertise are valued and utilized to their fullest potential. Having a collaborative approach not only enhances the quality of the project outcome but also strengthens relationships and trust in the project team. So remember not to keep to yourself in the next project. #projectcollaboration #projectmanagement #projectengineer #projectmanagers #projectteam #projectcoordinator #projectdelivery #productdesign #agility #agileprojectmanagement

Leading a project for the first time or looking to lead projects more effectively? Leading projects effectively requires a combination of strategic planning, communication, and adaptability. Do these five things to deliver more value in leading your projects: - Clearly outline the project goals, scope, and deliverables. Ensure that all stakeholders understand and agree on these objectives and plans. - Be open and honest about project progress, challenges, and changes. Transparency builds trust and allows for proactive problem-solving. - Keep the team motivated by recognizing achievements, providing constructive feedback, and offering support when needed. Address any team conflicts promptly and fairly. - Continuously monitor project progress and be prepared to make adjustments as needed. Adaptability is crucial in responding to unexpected issues or changes in scope. - Maintain regular engagement with stakeholders through updates, meetings, and feedback sessions. Managing stakeholder expectations and addressing their concerns promptly can prevent issues and ensure their support throughout the project. Feel free to add yours to the list #project #projectmanagement #pmp

Dealing with difficult stakeholders and team members is a crucial aspect of achieving successful project outcomes. In this article, we will explore the importance of stakeholder and team member management and the challenges that can arise in dealing with difficult individuals. Here’s how to deal with difficult stakeholders and achieve project success. https://lnkd.in/g3_tSG-V

Best Practices for Project Closure and Transitioning to New Challenges 🎯 Efficiently wrapping up a project ensures a smooth transition to new endeavors. 1. Comprehensive Review 📋: Conduct a thorough project review to document successes, challenges, and lessons learned. 2. Stakeholder Engagement 🤝: Communicate project outcomes with stakeholders, ensuring alignment and closure. 3. Knowledge Transfer 🧠: Transfer project knowledge to relevant parties to preserve insights and facilitate future endeavors. 4. Celebration of Achievements 🎉: Acknowledge and celebrate team accomplishments, fostering morale and team cohesion. 5. Planning for Continuity 🔄: Develop plans for ongoing support, maintenance, or follow-up activities to ensure project sustainability. #ProjectClosure #TransitionManagement #LessonsLearned #TeamRecognition #ContinuousImprovement --------------------------------------------------------------------------------------- ♈ I am Ousmane Tawel CAMARA, passionate of project management, operational excellence, and continuous improvement projects. Twice a week, I share best practices, tools, knowledge, and methods to empower you to move forward and develop. ♈ I remain available for any assistance and questions, possibly for a (1) free initial consultation. #ComplexProjects #LessonsLearned #AdaptiveManagement #StrategicAnalysis #ComplexityManagement #Agility #OperationalExcellence #Representative #Partnership #Agent

Plan is just a way, Project Management is about of walking keeping risk low, it is a verb.

Things don't always go as planned 😂 Theory =/ Practice This is why adaptability and communication are so very important for us #projectmanagement Consultants. This is also why I love implementing Scrum => Its agile nature allows us to respond to internal and external factors swiftly and effectively. #gestiondeprojet Scalian #agile #scrum

If every project has the same priority rating in your portfolio, you need to read this. One of the significant challenge many Project Management Officers (PMOs) face is project prioritization. Deciding which projects to prioritize can make or break your strategic goals. 🚀 of course, every project manager will try to push his/her project on top of the list. But how do you decide which ones deserve the top spot? Poor prioritization can lead to resource bottlenecks, missed deadlines, and ultimately, strategic misalignment. because... ❌ Ineffective prioritization can lead to resource wastage on low-impact projects. ❌ Critical projects might be delayed if not given the attention they require. ❌ Constant shifts in priority can demoralize your team, leading to low productivity. I'll give you 3 tips to avoid this situation: 1. Align with Business Goals: Ensure that each project's objectives are clearly align to the organization's strategic goals. ➡A project that delivers high strategic value should always be on top. 2. Implement a Scoring Model Develop a robust scoring model that evaluates projects based on various criteria such as ROI, risk, strategic alignment, and resource availability. For each criteria provide detailed instruction on how to give a score. ➡ This makes the selection process objective and transparent. 3. Organize project review sessions Keep communication channels open with project managers to understand their priorities and concerns. The goal is to validate the score of each project through a honest discussion on the priority. ➡ You might end up changing project priority. By mastering project prioritization, you not only streamline operations but also drive your organization towards its strategic objectives effectively. How do you handle project prioritization in your portfolio? Share your thoughts and strategies in the comments! 💬 Like this post for more project content. 👍🏼 Sharing is caring. ♻ Have a wonderful week end.

🛠️ “Transparency is the currency of trust” In the dynamic world of project management, the importance of straightforward communication cannot be overstated. Allow me to share a enlightening experience that underscores this principle. 🚧 📉 The Challenge: Imagine overseeing a high-stakes tech project with multiple stakeholders eagerly awaiting its completion. Halfway through, a critical technical glitch threatens to push back the deadline significantly. The easy route? Bury the bad news under layers of minor achievements and hopeful projections. 👥 The Turning Point: During a crucial stakeholder meeting, rather than following the instinct to sugarcoat, I decided to present the situation as it was. The atmosphere was tense, expectations were high, and the room was filled with the palpable pressure of the impending bad news. 🗣️ The Approach: Here’s what I did differently: 1. Addressed the issue head-on, without preambles. 🎯 2. Detailed the technical glitch, its impact on the timeline, and the quality of the final product. 📊 3. Proposed a revised plan, including mitigation strategies and a realistic, adjusted timeline. 🔄 👂 The Response: The immediate reaction was a mix of disappointment and concern, which was to be expected. However, this transparent approach allowed for an open discussion about realistic expectations and collaborative problem-solving. 🌟 The Insight: This experience reinforced the value of directness and honesty in project management. By choosing transparency over evasion, we not only address issues more effectively but also strengthen the trust and respect of our stakeholders, even in the face of adversity. In the end, it’s not just about managing projects; it’s about managing expectations, relationships, and trust. And sometimes, the most direct path is the one that leads to lasting respect and credibility. #ProjectManagement #Transparency #Trust #Leadership #StakeholderManagement

🌟 Struggling to Keep Your Project Goals Clear and Consistent? 🌟 One of the biggest challenges in project management is ensuring that goals and objectives remain clear and consistent throughout the project lifecycle. Without a solid foundation, projects can easily veer off course, leading to delays and frustration for everyone involved. Here's how to tackle this head-on: 🎖 Establish Clear and Concrete Goals from the Get-Go 🎯 Start strong by setting clear, specific, and measurable goals right from the beginning. Ensure that everyone on the team understands what success looks like and what they're working towards. 📝 Document these goals in a project charter or kickoff meeting to provide a reference point for all stakeholders. Regularly revisit and review these objectives to keep them top of mind and ensure alignment. 🎖 Embrace Flexibility While Maintaining Focus 🔄 Acknowledge that change is inevitable in any project, but strive to maintain a balance between adaptability and consistency. Allow for flexibility to adjust goals as needed based on new information or changing circumstances. 💬 Foster open communication within the team to discuss any proposed changes to goals or objectives. Encourage feedback and collaboration to ensure that adjustments are made thoughtfully and with buy-in from all stakeholders. 🚀 Stay focused on the overarching vision and purpose of the project, even as individual goals evolve. Regularly revisit the project's mission statement to remind everyone of the bigger picture and keep motivation high. By implementing these strategies, you can ensure that your project stays on track and achieves its objectives, even in the face of uncertainty and change. Remember, clarity and consistency are the keys to success! 🌟 #Goals #Success #Teamwork

“I’m leading a new team in a new space, am already tasked with signing off on a project status check-in, and have zero clue where to focus my time – let alone know if it’s going peachy. HALP.” This easily became my mentee question of the week. My answer? Start with asking why. If you look closely enough, even if you’re completely unfamiliar, you can find loose points or “holes” in project status report outs to poke at. Whether they be a narrative, brief update in excel, or an entirely verbal conversation (though hopefully not). Is something being reported as yellow or “at risk” without clear data or justification outlining the path to get it back on track? Ask why they’re confident. Or maybe there’s a workstream, let’s say Change Management, that’s showing as green but has a big milestone right around the corner. Ask why it’s green. Asking why opens the door for you to quickly get a sense of where to focus your attention. If you can get a clear articulation from the project team that they have been diligent in testing their assumptions, assessing risk, considering outliers, and incorporating mitigation plans – you can go on to your next “why” until you feel comfortable. If not, you know where to focus your time. And whether the project is going 🍑y.