TABB INC. Pre-Employment Screening’s Post

How long will your background vendor archive your screening reports? A prospective healthcare client contacted our office regarding a Joint Commission audit after their current vendor could not provide copies of background screenings requested by this agency. The average screening vendor will purge screening reports after only one or two years. After that, the report cannot be retrieved even if you utilize an integrated ATS. If you are in the healthcare field, the Joint Commission will likely request copies of background investigation reports beyond two years to confirm that your screening complies with your policies and procedures. The reports will not be available in most cases. Other industries may face the same auditing processes. The most critical factor in the background screening process is to confirm your due diligence during the hiring process. If an incident occurs in your workplace, a copy of the screening report will confirm your due diligence, but it can only be confirmed if the report is available. When screening prospective background vendors, Human Resources must consider adding the vendor’s policy to purge data and reports to your list of questions. This will ensure that you choose a vendor who values the long-term accessibility of your screening reports. Unlike other vendors, TABB INC. stands out by ensuring that screening reports are available to our clients for at least 15 years. This extended retention period gives you peace of mind that your crucial employee background information is always secure and accessible. Please click to follow Barb J. Wyskowski, J.D. #SHRM #Compliance #BackgroundScreening #RiskManagement  #LegalIssues #Recruitment #talentsolutions   #HRCompliance   

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