Editor’s Choice: Celebrating 100 Articles

Hi!👋 Welcome to Advanced Access. This week is a celebration of our first 100 articles! Editor Tariq Roach-Williams, Digital Marketing Manager at Access, handpicked 10 articles that engaged our readers while addressing fundamental challenges in our industry.

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Over the past 2+ years, we've explored a diverse range of topics within the records and information management (RIM) industry, from the impact of AI to the intricacies of compliance to the importance of records retention schedules. Each article has contributed to a broader understanding of how to navigate the complexities of modern information management.

To mark this special occasion, we have selected 10 articles that resonated with our readers and addressed core challenges for our industry.

1. Building a Holistic Information Lifecycle (Part 1) & Part 2

This two-part series offers a comprehensive guide to building a holistic information lifecycle. It covers the entire process, from creation to disposition, ensuring that information is managed effectively throughout its lifecycle.

2. Five Records and Information Management Pitfalls (And How to Avoid Them)

This article delves into the common pitfalls in records and information management (RIM). It highlights issues such as poor metadata management, lack of staff training, and inadequate retention policies. These insights are crucial for organizations aiming to refine their RIM practices and include practical ways to avoid the pitfalls.

3. AI's Impact on Records and Information Management

AI is revolutionizing RIM, and this article examines its influence. From automating mundane tasks to enhancing data accuracy, AI's potential to transform information management is immense, making this a must-read for forward-thinking professionals.

4. Annual Retention Schedule Review: Top 7 Key Considerations

Annual reviews of retention schedules are essential for compliance and efficiency. This article, supported by content from an impactful Access webinar, outlines seven critical considerations for these reviews, including legal requirements, business needs, and technological advancements.

5. Addressing Compliance Concerns with AI-Generated Records

As AI-generated records become more common, compliance concerns rise. This piece addresses these issues, providing guidance on maintaining regulatory standards while leveraging AI technologies for increased efficiency and adaptability.

6. Beyond Capacity: How AI is Meeting the Challenge

AI's role in managing information capacity has the potential to be pivotal. This article discusses how AI solutions are tackling the ever-growing volume of data, ensuring that organizations can manage and utilize their information effectively.

7. Why More Data Storage Isn't Always a Good Thing

Contrary to popular belief, more data storage can sometimes be detrimental. This article explores the downsides of excessive data accumulation and offers strategies for efficient data management.

8. The Importance of RIM in Driving Company Merger and Acquisition Success

Mergers and acquisitions (M&A) heavily rely on effective RIM. This piece highlights how robust information management can drive M&A success, ensuring seamless integration and compliance.

9. Digital Preservation: How to Ensure Data Longevity

Ensuring the longevity of digital data is a significant challenge. This article provides insights into digital preservation strategies, emphasizing the importance of maintaining access to vital information over time.

10. Records Management vs. Information Management: What's the Difference?

Understanding the distinction between records management and information management is crucial for effective RIM practices. This article breaks down the differences and explains the unique roles each plays in an organization.

Bonus Picks

A special shoutout to our Access content team, which produces excellent content across our various channels, including Advanced Access and the Access blog. To see additional Access articles, subscribe to our blog!

Here are a few bonus picks: the favorite blogs of the Access content team.

Danielle’s Pick: From Artifacts to Personnel Files: A Look at the Distinctions Between Archivists and Records Managers

This article explores the roles of archivists and records managers, highlighting their distinct responsibilities. It offers insights into how each profession contributes to the preservation and management of vital information.

“I chose that as one of my "faves" because I feel like it helps to connect our industry with specialists who protect records and information for a variety of industries.” – Danielle Haupert , Senior Marketing Manager

Melanie’s Pick: The Science of Pathology Storage: Balancing Compliance and Efficiency

This piece delves into the challenges of pathology storage, emphasizing the need for balancing compliance with operational efficiency. It provides practical tips for managing sensitive medical records while adhering to regulatory requirements.

“There was a ton of collaboration between team members that went into the creation of this blog. I love how it not only contains great information about pathology storage, but there's also examples from past client experiences.” – Melanie Boop , Content Marketing Specialist

A Look Back: Key Takeaways through 100 Articles

1. Effective RIM practices are critical for organizational success.
2. Collaboration between privacy and RIM teams enhances data protection.
3. AI is a growing and transformative force in information management.
4. Regular reviews and strategic planning are essential for compliance and efficiency.
5. Digital preservation and holistic lifecycle management ensure data longevity.

As we celebrate our 100th article, we extend our heartfelt gratitude to our readers. Your engagement and feedback have been invaluable. We look forward to continuing this journey with you, exploring new dimensions of RIM and beyond.

Here's to the next 100 articles and the continuous pursuit of knowledge and innovation in all things records and information management!